Human Resources Support Officer

https://aa293.referrals.selectminds.com/ihi/jobs/human-resources-support-officer...

Brussels, Belgium

IHI JU

FG IV

Contract staff

The tasks of the HR support officer will include, among others, the following: PAYROLL AND FINANCIAL MANAGEMENT - Liaising with the Office for the Administration and Payment of Individual Entitlements (PMO) of the European Commission on the establishment of the rights of IHI staff members, and ensuring timely and accurate administrative management of entitlements and benefits for staff (i.e. determination of individual rights; follow-up of contracts; administration of personnel files and administration of the HR databases) and ensuring correct and timely implementation in payroll; - Aiding in the process of determination and classification of grade and step for newly-recruited staff; - Providing support in the preparation of employment contracts and managing contract renewals; - Verifying the monthly payroll simulations and taking corrective actions in a timely manner; - Processing and administering salary advances; - Assisting with the planning and monitoring of the HR budget, in particular in initiating financial transactions (commitments, payments, recovery, de-commitments, etc.) and assisting in the year-end closure activities; - Providing assistance in preparing public procurement and tender procedures related to HR. SELECTION AND RECRUITMENT - Supporting the organisation of selection procedures for statutory staff (Temporary and Contract Agents), Seconded National Experts and Interns in accordance with the EU Staff Regulations and Conditions of Employment of Other Servants of the European Union (CEOS) as well as relevant implementing rules and policies (e.g. vacancy publications, interview invitations, CV screening, participation in interviews and preparation of selection reports, handling of the organisation of pre-employment medical exams, etc.) including logistical tasks; - Providing assistance in corresponding with candidates during recruitment, giving feedback, and administration of expenses; - Establishing and maintaining paper and electronic records of the selection procedures and their constituent parts in accordance with agreed standards; - Contributing to the integration of the newly-recruited staff (including induction training, providing information on individual rights and working environment). LEARNING AND DEVELOPMENT - Providing assistance in implementing, monitoring, and coordinating learning and development activities (e.g. collecting and processing requests for training and learning activities, organising and monitoring internal and external training activities; contributing to the monitoring of expenditures on the learning budget; contributing to purchasing processes of learning activities); - Creating and updating communications for learning activities and programmes; - Managing training records and databases, participants’ attendance and evaluation; - Providing support in running probationary period, yearly performance appraisal (CDR) and reclassification exercises; - Assisting in the preparation and/or follow up of staff engagement surveys and staff welfare activities. PERSONNEL ADMINISTRATION & PERSONNEL FILE MANAGEMENT - Establishing and ensuring the completeness of personnel files, both paper and electronic versions and ensuring that personal information pertaining to staff members is stored in such a way as to guarantee confidentiality and discretion, according to the rules of personal data protection; - Guaranteeing timely, efficient and accurate management of leave and absences (sick leave, part-time teleworking, and special leave) of the staff members; - Assisting in drafting policies, procedures, minutes, notes, correspondence etc.; - Gathering, processing and analysing staff-related data and contributing to regular HR reports/metrics/stats/charts for internal and external stakeholders.

IHI/2023/CA/002

Public

Open