Vacancy Announcement
 
Position: Finance and Administrative Officer
 
Location: Jamnagar, Gujarat
 
No. of Vacancies- 1
About Solidaridad
Solidaridad Regional Expertise Centre, (hereafter: Solidaridad), is a not-for-profit organization. Solidaridad India is part of the global Solidaridad network, which has its Secretariat in the Netherlands and is a major international driver of sustainable and fair production and consumption practices in different agri-food sectors like Coffee, Tea, Cocoa, Fruit & Vegetables, Cotton, Textiles, Gold & Industrial Minerals, Soy, Palm Oil, Sugarcane, Livestock/ Leather, Dairy and Aquaculture including leather. Solidaridad has a network structure consisting of nine Regional Expertise Centres on five continents with advanced knowledge of all supply chain levels.
For more information visit: http://www.solidaridadnetwork.orghttp://www.solidaridad.in
 
Project Background:
Gujarat is the fifth-largest state of India found in the western part of the country. As large regions within Gujarat face recurring extreme rainfall events leading to soil erosion and flooding, and also sea water intrusion in aquifers; land degradation and soil salinity are major natural disaster threatening the state’s agriculture, economy, and citizens; especially in rural areas.
Leveraging agricultural technology and promoting regenerative agricultural practices to move farming from subsistence to enterprise in production system of major crops - cotton and groundnut in villages of Jamnagar and Devbhumi Dwarka. The project will seek to significantly increase the agricultural productivity, increase incomes of small-scale food producers, save water through irrigation optimisation, create green jobs, promote efficient use of resources, enhance soil health through regenerative practices and enable access to nutrition and dietary diversity for women from farming households.
We are in the process of recruiting qualified and competent candidate to support the above project in the position of Finance and Administrative Officer
 
Reporting
 
The position will be reporting to Senior Program Manager. He/She will be working very closely with the Assistant Managers of the project.
Key Responsibilities
 
The position is responsible for managing the finance and administrative functions of our project office in Jamnagar,Gujarat where in, the incumbent provides both operational and programmatic support to the organization. The main responsibility of the Finance and Administrative Officer would include:
Regular Accounting Services and Financial Management (KRA 1)
  • Regular update, periodical review and maintain books of accounts
  • Prepare Fund transfer requests and ensure adequate cash flow management for the project
  • Checking of bills received and makes timely payment to vendors
  • Monitor banking activities of the Organization
  • Assist in the statutory audit and audit of financial report to donors and share a periodical report on audit observations and queries and action taken on them to Head Finance & Administration.
  • Comply with the local and other statutory requirements like TDS, GST, PT etc.
  • Prepare periodical internal and external financial reports (monthly, quarterly, half yearly and year end procedures)
  • Maintain spreadsheets showing spend against budget, monitor, analyse and present periodical control reports
Internal controls (KRA 2)
  • Follow internal control and financial procedures.
  • Monitoring periodic financial reports from the implementing organisations;
  • Oversee the maintenance of the inventory of all fixed assets, including assets purchased with organisational funds assuring all are in accordance with procurement policies and laws of the land.
  • Assist in the maintenance and regular up-gradation of Organization’s Administrative system.
Programme Support (KRA 3)
  • Provide respective Project Head with an operating budget.
  • Work to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements.
  • Assist in programme budgeting for new funding opportunities and determining cost effectiveness of prospective programs
  • Visit to the implementing areas of the project as and when required
Administrative and Procurement Responsibilities (KRA 4)
  • Handling calls & queries, maintaining all incoming and outgoing mail/courier records
  • Assisting in day to day admin functions including overseeing and co-ordinating office administrative procedures and review, evaluate and implement new procedures
  • Handling house-keeping issues and record of inventory purchased, maintaining and monitoring of office vehicle(s) and its use in cost effective manner.
  • Liaison with concerned service providers in order to maintenance of office assets viz., telephone, fax, photocopier, computers, printers, etc.
  • Liaison with logistical service providers such as hotels, courier, freight & forwarding, packaging, tours & travel, office stationary & supplies etc
  • Organizing workshops, seminars, training & meetings as and when required.
  • Coordinating and maintaining database of all the vendors & suppliers
  • Timely preparation of procurement plans for the project and ensure effective procurements of goods/ services etc as per the plan.
  • Ensure all procurement requirements of the project office is completed timely as per the plans by following all due procurement processes as per organisational policy.
  • Coordinating staff travel arrangement for both in city and out city travels
  • Ensuring timely verification and submission of bills of administrative expenses viz., telephone, mobile, electricity etc.
  • Liaise with Government officials /departments and all other concerned agencies.
  • Supervising IT related work in close coordination with IT consultants.
Key skills and Competencies:
The incumbent must have proficient knowledge in the following areas:
  • Generally accepted accounting principles, computerized accounting programs, preparation of financial statements, preparation of periodic financial reports, administration of employee benefits, payroll systems and reporting, office administration, understanding of relevant legislation, policies and procedures.
  • S/he should have good organisational awareness and understanding of the significance of financial information for management decisions.
  • Strong analytical skills
  • Strong interpersonal skills and ability to communicate both verbally and in writing, coupled with the professional credibility required to influence and motivate others.
  • Proven experience of working in a multi-site organization.
  • Timely completion of all the activities / operations, for various functions
  • Ability to deal with difficult situations and use judgment to solve problems.
  • Knowledge and experience of information management systems and policies and/or legal and ethical compliances (e.g. FCRA) and/or administrative and infrastructure processes.
Qualifications and Experience
  • Post Graduate in Commerce or similar education in finance and accounting with minimum 5-6 years of relevant experience out of which two years of working experience in non-profit sector.
  • S/he will have strong accounting knowledge and administrative skills and ability to manage and work with a small but diverse team.
Salary and Benefits
Solidaridad will pay a competitive salary and matching benefits including provident fund, LTA, health insurance and pension based on skills and experience.
Solidaridad is an equal opportunity employer. Women candidates are encouraged to apply.
Interested candidates can send in their CVs at careers.india@solidaridadnetwork.org not later than 15th October, 2023 with subject line indicating “Finance and Administrative Officer-Gujarat”.
 

Only candidates with relevant qualification and experience would be shortlisted. The ones who do not qualify in the short-listing will not be intimated due to expected high number of CVs. The further short-listed candidates would be interviewed by a panel. 

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.