1. Organizational Context
a. Organizational Setting
The post is located in the Copyright Development Division, Copyright and Creative Industries Sector. The Copyright Development Division is responsible for the provision of technical assistance and capacity building programs and projects for developing countries in the field of copyright and related rights and for coordinating the interface of the WIPO Copyright and Creative Industries Sector with developing country member states in the field. The aim is to help these countries in using the copyright system to extract greater economic value from their cultural and other creative works.
The Division provides advisory services, capacity building and technical assistance in relation to the implementation of WIPO's copyright and related rights partnership programs at the national, sub-regional, regional, inter-regional and international levels. The Division also coordinates some of the Organization's public-private partnership activities in the copyright and related rights field, including the Publishers Circle as well as DA projects.
b. Purpose Statement
The incumbent assists the Senior Program Management Officer in charge of the Development Agenda (DA) project entitled "The development of the music sector and new economic models in Burkina Faso and in certain countries of the West African Economy and Monetary Union". The incumbent is required to perform a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the project.
c. Reporting Lines
The incumbent works under the supervision of the Senior Program Management Officer, Copyright Development Division, Copyright and Creative Industries Sector.
2. Duties and Responsibilities
The incumbent will perform the following principal duties\:
a. Draft standard correspondence; text process and format, using appropriate software, a variety of documents (official correspondence, tables, reports, presentations, publications, etc.); proofread for accuracy, grammar and style and ensure adherence to corporate standards; may prepare and format documents for Internet publication.
b. Initiate and follow up on administrative tasks in the computerized financial/travel/ procurement/human resources systems, including the administrative processing of consultants' contracts, travel authorizations, purchase requisitions, etc.
c. Provide office, administrative and logistics support for meetings, committees, seminars and/or workshops, etc. organized under the project at national and/or regional levels. This includes implementation of logistics, preparation of invitation letters and the typing, compilation and distribution of working documents and other material.
d. Timely process and completion for travel arrangement, including travel authorization, hotel reservation, arrangement of travel, visas, identity cards, security and other required clearances.
e. Calculate and prepare standard cost estimates, (e.g. printing requirements, consultancies, and travel); keep track of the budget/expenditure of the work unit. Prepare routine financial data and statements for the project-related activities.
f. Prepare documents and materials for missions for colleagues, resource persons and participants of meetings, seminars and project-related activities.
g. Prepare and process transactions in the computerized financial/travel/procurement/human resources systems, including contracts, travel requests, purchase requisitions and external payment authorizations, etc. Arrange payment of resource persons, such as Daily Subsistence Allowance. Draft payment-related correspondence and ensure follow-up.
h. Maintain and update program and project databases and filing system on the project. Maintain tracking, monitoring and/or reporting systems regarding allocations and expenditures.
i. Perform other related duties as required.
Completion of secondary education, with relevant diploma.
At least three years of office support work experience, including working on project-related administrative tasks.
Excellent knowledge of written and spoken French.
Good knowledge of English.
Job Related Competencies (Essential)
Ability to work within the applicable rules, regulations and procedures.
Ability to prioritize work assignments, perform routine work independently, and meet deadlines; ability to work effectively in a team.
Ability to obtain services from other work units inside or outside the office for completion of tasks.
Accuracy and ability to pay attention to details.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Monthly salary (Net of tax)\: 5,906 CHF (this is the rate at a full time job).
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
General Service posts are subject to local recruitment. Staff in the General Service category are recruited in the host country or within reasonable commuting distance of the Headquarters.
Initial period of six months, renewable, subject to funding and satisfactory performance. Temporary appointments granted for approved projects shall be for a period whose minimum and maximum duration are tied to the funding and terms of reference of the project. The overall duration of a Temporary appointment shall normally not exceed two years.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
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