UN Women: Monitoring and Reporting Specialist
Panamá | Panama City
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Americas and the Caribbean Regional Office (ACRO) in Panama City, Panama, has coverage of 12 field Offices and programmes in 4 additional countries.
Reporting to the Strategic Planning & Coordination Specialist, the Monitoring and Reporting Specialist will provide support to the Regional Office (RO) and Country Office (CO)/ Multi Country Office colleagues in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.
Duties and Responsibilities
1. Provide guidance and technical support to the regional office, country offices and multi country offices in incorporating monitoring and reporting into programme formulation
- Provide quality assurance of programme documents through review of results frameworks in order to meet SMART criteria;
- Manage the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes; ensure use of relevant evaluation findings, conclusions and recommendations are incorporated to programme formulation;
- Coordinate annual work plan monitoring, reviews and reporting, and entry of the RO budget into Atlas;
- Ensure linkage of Annual Work Plans (AWPs) and Biannual Work Plans (BWPs) and corresponding Monitoring, Evaluation and Research (MER) Plans with the UN Women Strategic Plan;
- Provide strategic guidance to partners/RO / COs/ MCO in developing Performance Monitoring Frameworks (PMFs) and Baseline Surveys;
- Develop the capacity of staff at the regional and country level and implementing partners to understand Results Based Management (RBM) concepts and techniques;
2. Provide technical guidance to the Regional Office, Country Offices and Multi Country Office and oversee monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan as well as budgets
- Provide coordination, quality assurance and ensure compliance by COs, MCO and RO with corporate AWP monitoring requirements, such as correct entry into the Results Management System (RMS);
- Support countries/ partners to support monitoring of results, planning processes, and delivery rates;
- Lead the review of financial reports, liaise with operations, based on contractual obligation;
- Monitor budgets at regional and national levels and identify unaligned resources for expedite correction by countries;
- Coordinate the monthly review of the RO budget and propose recommendations to the Senior Management; provide support to the coordination of the budget mid-year assessment;
- Develop the RO/COs/MCO’s Monitoring, Evaluation, and Research Plan.
3. Oversee reporting of results to Senior Management
- Coordinate and provide technical guidance to the country offices in meeting internal reporting requirements and deadlines, including annual reporting process;
- Support the finalization of programme reports (both narrative and financial); ensure use of relevant evaluation findings, conclusions and recommendations are incorporated into programme reporting;
- Review progress reports submitted by country offices/partners and provide feedback to improve quality and timeliness of reporting;
- Ensure the availability (including collecting and maintaining) of monitoring and reporting data for country, regional and global corporate reports, mid-term reviews, and final evaluations.
4. Provide technical support to donor reporting
- Support the maintenance of the donor contract management system for the region and ensure that correct data and documentation is uploaded by country offices;
- Provide technical support to and ensure quality of results oriented narrative reports to donors;
- Liaise with the Finance Section in Headquarters for the timely preparation and submission of Financial reports to donors;
- Track the spending of donor funds and prompt the programme staff about seeking no-cost extension, as necessary, and in close collaboration with the Monitoring & Reporting focal points.
5. Contribute to knowledge building and capacity building
- Identify and disseminate good practices, lessons and knowledge; as identified through programme implementation, monitoring and evaluation activities;
- Develop capacity development tools, including training materials and packages;
- Manage capacity building opportunities of staff and partners in the region in the areas of Results Based Management (RBM), Monitoring and Evaluation;
- Promote the awareness and understanding of the shared responsibility of Monitoring & Reporting among all staff members through communication, training, learning and development activities.
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
- Strong knowledge of programme formulation and implementation and Results Based Management
- Strong knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting
- Ability to synthesize program performance data and produce analytical reports
- Strong analytical and report writing skills
- Good knowledge of UN programme management systems
Required Skills and Experience
Education and certification:
- Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women's Studies. Advanced University degree in Monitoring and Results Based Management considered an advantage.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
- At least 5 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes;
- Experience in the United Nations systems is desirable;
- Field experience is desirable.
- Fluency English and Spanish is required;
- Working knowledge of French and or Portuguese is desirable.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background check
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