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Name of the position             : Finance Manager  
Location                                 : Kolkata, India 
Job type                                 : Fixed Term -Full time
No. of Vacancy                      : 1 (One)
Closing date of application  : 15 October 2023
About the Organisation:
Terre des hommes (Tdh), the leading Swiss child relief non-profit organization, is active in more than 40 countries with its programs in mother and child health, child protection, WASH and humanitarian emergencies. In India, Tdh implements projects through local partners in the states of West Bengal and Jharkhand and has plans to grow its programming in other states as well. Besides financial support, Tdh supports its partners with technical support and is involved in all stages of the project – from designing to monitoring and evaluation.
Tdh works at a systemic level, engaging with formal and non-formal actors, Government, service providers, civil society organisations, communities, families and children themselves to ensure the care and protection of vulnerable children on the long-term.
About the Position:
The Finance Manager India is responsible for all financial aspects of Terre des hommes operations in India. S/he contributes to the development of the systems and processes in link with HQ support team in the Asia zone, proactively building, as part of the team, towards financial sustainability of India country office. 
The Finance Manager works closely with the Financial Controller supporting Asia from HQ, the Head of Country office, and Country Finance Team to ensure compliance with policies, evaluation, managing audits, and development of staff, and to support wider operational and strategic decision making as a key member of the senior management Team.
The Finance Manager is in charge to ensure effective, high quality, harmonized and compliant Finance and service delivery to the HQ and within the India Country office, through excellence in performance, supervision, guidance and strengthening of existing structures.
Reporting: Reports to Head of Country Office 
Duration of assignment: Initially for 1 year (Renewable based on the performance and organization’s requirement). Probation period is 3 months from date of joining.
Starting date: 1st Dec 2023, preferred.
Main Responsibilities
Strategy and Policy
  • Contributes together with finance team in periodically reviewing, analysing and implementing and in the formulation of the annual strategic priorities and action plans.
  • Ensures that Finance visions and approaches within the India Country office fall into the framework of the country strategic priorities; Moreover, ensure that they contribute to the achievement of objectives of the country strategic and annual plans;
  • Ensure in-country policy, guideline practices are in full compliance with Tdh’s requirement and local law;
  • Develops and ensures follow-up of a proper implementation of yearly Action Plans – which set the key objectives and their prioritization - of Finance Departments. For this purpose, regular review of the Action Plans must be organized, at least on a quarterly basis with her/his team;
  • Ensure a full understanding, appropriation, and use of key Tdh policies, manuals, processes, and tools in Finance department.
Management
  • Ensures that appropriate and harmonized Finance set up is in place and when it is needed, propose review of organigrams and Job Descriptive of her/his teams to Head of Country Office for validation.
  • Builds capacity of the finance team on quality financial management and update on changes of country law/rules/acts.
  • Ensures strong Internal controls over key financial activities, reporting and compliance functions.
  • Provides direct supervision, guidance and support to direct subordinates and define their yearly key professional objectives (KPO);
  • Ensures the daily coaching of any collaborator under her/his responsibility, from the recruiting to the final collaboration reports that are generated. Furthermore, organize punctual training programmes to develop and strengthen the technical knowledge and skills, mainly of Tdh staff and, where appropriate, that of partners as well.
  • Integrates with and respects the values, policies, and processes of Tdh in her/his management practices.
  • Ensures effective teamwork through establishment of effective means of collaboration within the Finance department – especially a clear channel of information sharing and communication, a proper workflow based on a balanced delegation of task between the team members- developing a common, coherent, and exhaustive approach within the India Country Office.
  • Ensures each new employee receives an appropriate briefing on financial matters.
  • Maintains the correct filing of all Finance and Administration documents for the India Country office, following the filing system in place within the organisation.
Coordination
Internal coordination
  • Ensures the correct flow of information and mechanisms of coordination and collaboration between Finance-Admin-Logistics and Program teams within the India Country Office.
  • Ensures and facilitates a regular and smooth coordination with the HQ support team, on all matters related to Finance, by centralizing and harmonizing tools, internal and external reporting on agreed deadlines.
External Coordination
Represents the organization locally to partners, donors, (I)NGOs, International Organizations and local authorities, and reports interview findings to the Head of Country Office (only when required and where appropriate, under the supervision of the Head of Country Office);
Quality of Finance services
Budget planning and management 
  • Leads the yearly budget planning process of the India Country Office and provides advice to the Head of Country Office and the Senior Management Team on defining the best allocation of the internal and external funds, through exhaustive and detailed budget and financial risks analysis and benefits; 
  • Ensures that the budget follow up and forecast processes are well in place for each project and implemented on a timely, quality and in a collaborative manner by Finance, Support and Program Departments.
  • On a monthly basis, compiles independently the global India Country budget follow up (Finance Management Tool) and engages with the Programs Managers and Head of Country Office, in analysing the situation and propose corrective/reallocation measures if needed, and shares with HQ Financial Controller.
  • Follows the co-financing needs, identifies the financial risks linked to the context, external audits, and legal issues.
Treasury financial management
  • Supervises the proper bank account(s) management by the country finance team, and where situation demands, manages the bank accounts independently under the guidance of the Head of Country Office and liaise with the bank managers for any issues.
  • Updates when needed the Country Profile Form.
  • Validates the country cash forecast and prepares a monthly cash forecast, analyses, and discusses it every quarter with the Head of Country Office in order to guarantee that the India office is provided with sufficient liquidity for a smooth implementation of activities. 
  • Ensure proper supervision of treasury management, in compliance with Tdh requirements.
  • Follow on a regular basis all donor instalments and relay with donor and HQ to recover the reimbursements from financial partners.
Accountancy management
  • Holds responsibility for the monthly account closing, with the analysis. 
  • Holds responsibility for the semester accountancy closure in line with a general timeline, respecting the last frame and tools.
Compliance of Finance Services
  • Promotes and encourages a culture of compliance and ethics throughout the India Country Office team. As applicable to the position, maintains a clear understanding of Tdh’ and donor compliance and ethics standards and adheres to those standards. Communicates these values to staff and to partners and requires them to adhere to these values. 
  • Ensures that the financial practices and tools follow 1. national laws, 2. donor regulations and 3. Tdh institutional policies and manuals.
  • Makes recommendations and advises on Tdh policies, manuals, and SOPs currently in place when appropriate.
  • Ensures that donors and Tdh requirements/regulations in term of Finance, Administration are read, understood, and followed by the India Country Office employees, to guarantee a high level of compliance and mitigate risks.
  • Ensures timely roll-out and implementation of new or updated Tdh policies, procedures and/or tools at India country level; organize sessions with relevant involved persons to present and explain the documents and then ensure their proper understanding and implementation. ? Ensures the best implementation of Tdh Risk Management Policies such as antiFraud/Corruption Policy, Policy against fraud and criminal activities (PFAC), Whistle Blowing Policy, Cash Policy amongst others.
  • Supports the selection of operational partners, their evaluation of financial Administration capacities, their assessment and internal control and their capacity to implement Tdh and donor policies. 
Specific responsibilities related to Audit
  • Develops and keeps updated a yearly agenda of the already known external audits.
  • Leads on the auditing processes by:
  • Lead the preparation and organization of the documents for all financial/annual audits
  • Ensures auditing of accounts at the end of the year and leads on the preparation of project audits by assisting the auditors with their requests
  • sharing with HQ team to get validation any potential reply to the management letter
  • Develops implementation plan and calendar for internal and external audit recommendations and share them with Head of Country Office, Head of MCD and support team at HQ.
  • Ensures and monitors the implementation of this plan and provide a yearly report on the achievements to Head of Country Office, Head of MCD and Finance Controller at HQ.
  • Ensures the follow up of external audit recommendations and provides regular training for the team in internal controls and fraud prevention.
Reporting and proposals
  • Leads on budget development with program for all new projects.
  • Compiles donor finance reports for timely submission to donors  
  • Provides on a monthly basis input into the MCD situation report (SitRep) regarding Financial Administration updates for Tdh India.
Competencies: 
This role requires a mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC).
In particular: (maximum 5)
  • Leads by example and delivers independently 
  • Adopts a collaborative attitude both inside and outside the department and delegates responsibilities and tasks based on the available competencies in the teams
  • Manages the changes arising in the teams
  • Warrants and respects the rules, the processes, and the correct usage of institutional tools
  • Shows integrity and ethical values during activities
Expected qualification and experience:    
Training/Qualifications  
  • Masters Degree in Commerce / Masters in Business Administration with specialiastion in Finance from an accredited University / educational institution;
  • Candidate having the Degree of International Finance Management / Chartered accountancy diploma will be an asset;
Expérience 
  • Previous experience with an INGO is mandatory 
  • Minimum 5 years of experience in financial managment capacity Experience in preparing budgets, cash flow statements, financial plans, and developing financial reports;
  • Evidence on experience with donor formats and requirements required;
  • Exceptional organizational skills, attention to detail and an aptitude for problem solving;
  • Good knowledge of accounting principles;
  • Good knowledge of financial analysis and presentation;
  • Strong work ethic and the ability to work well independently and as part of a team;
  • Ability to organize, manage, prioritize, and follow through on multiple
  • tasks in a fast-paced, deadline-oriented environment;
  • Team leadership experience;
  • Ability to uphold high standards and punctuality under pressure; Ability to travel to field operational areas on a regular basis.
Languages               
Excellent oral and written skills in English and preferable Bengali, and Hindi. 
IT know-how
High proficiency with Microsoft Office Suite, particularly advanced Excel (at the highest level of proficiency) and experience working with an automated accounting and finance software, preferrable knowledge on SAGA, SAP, SUN accounting System or any other customised financial software
Recruitment & Remuneration
Tdh offers a competitive package of remuneration, based on the candidates’ experience and credentials. Annual CTC (Cost to Company) for this position will be INR 16,00,000 including Annual festival bonus & employers contribution to PF. In addition, Tdh provides Gratuity (as per Indian Gratuity Act), Mediclaim Health Insurance coverage of INR 10,00,000 for Employee & family and Accidental insurance coverage of INR 10,00,000 for the Employee. 
How to apply:
Interested candidates should apply with a covering letter explaining how his/her skills and experiences match the requirements mentioned above along with an updated CV to tdhidorecruitment@gmail.com by the 15th of October 2023. Please mention the text “Application for the position of Finance Manager” in the subject line of your email. 
The recruitment and selection procedures of Terre des hommes reflect our commitment to child security and safeguarding. Please note that as per Tdh Child Safeguarding Policy, one of the references mentioned in the CV needs to be the candidate’s current or immediate past employer. The references will be contacted before offering the job Offer Letter.
Only shortlisted candidates will be contacted. Please note that Tdh does not reimburse any travel allowance or daily allowance for attending interviews and no relocation cost will be provided by Tdh.
Note: Tdh provides a safe working environment for all its employees; following the principle of equal opportunity Women, persons living with a disability, SC/ST/religious minorities, people living with HIV AIDS and candidates from the LBGQ community are encouraged to apply.
Job Email id: tdhidorecruitment@gmail.com

Closing Date: 15th October 2023 

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