Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Government of Iraq and KRG had approached UNDP for technical assistance engagement to support the implementation of the specific recommendations outlined in the reform plans through technical assistance modality. Subsequently, UNDP developed Project documents to establish a funding facility for Economic reform at the federal and regional level to support the Federal Government of Iraq and Kurdistan Regional Government (KRG) in ensuring implementation of reform. Funding Facility for Economic Reform (FFER) is to be positioned as financing instrument that will be used to channel high-caliber international expertise and support into top priority reform initiatives drawn from the Government’s newly adopted reform plan. The Facility will help to mobilize expertise for initiatives aimed at transforming and diversifying the economy, restructuring and strengthening public administration and public financial management, and improving the delivery of public goods, including basic services.
 

Duties and Responsibilities

The scope of the below duties should cover two projects, one in Baghdad (FFER-Federal) and the other
one in Kurdistan Region (FFER-KRG). The National Officer - FFER Federal and FFER KRG will work under direct supervision of the Project Manager of FFER-Federal and in close coordination and inputs from the Project Manger of FFER-KRG

Under the direct supervision of the Project Manager, the National Officer - FFER Federal and FFER KRG will perform the following tasks:


1.   Assure implementation of project activities to achieve project results:
•   Contribute to the preparation of various project management tools: AWPs, Request for Proposals, TORs, and agreements;
•   Contribute to business development activities of the project and UNDP as required;
•   Support Project Manager in planning, budgeting, implementation and monitoring of the project activities;
•   Keep track of the project financial and operational performance and ensure project activities are within assigned budgets, identify problems and suggests corrective actions;
•   Assure project compliance to UNDP’s rules and regulations;
•   Support UNDP audit preparations as required;
•   Support project staff for high quality and timely operational outputs delivery.
•   Participate in recruitment processes for the project;
•   Oversee consultants contracts assuring timely submission outputs and assurance of and assure logistical support to the organization and consultants working in the country, as per need;
•   Participate in project board meetings as requested;
•   Oversee application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
•   Guide and oversee initiation of a project, entering project into Atlas, determine required revisions; participate in budget re-phasing exercises, closure of projects and other related elements;
•   Collaborate closely with the Project Team in execution of project plans and activities; • Discharge administrative and other responsibilities related to the function, and; 
•   Undertake other duties as assigned by the Project Manager.

2.   Financial administration support to the Project team and constant interaction with UNDP’s office:
•   Ensures proper utilization and control of project account.
•   Assign activities’ expenses to proper chart of account based on the earmarked contributions by donors.
•   Carry out budget revision, adjustment and reversal on budget expenses when deemed necessary.
•   Monitor the cost sharing agreements signed with donors, ensure terms outlined are fully adhered, track expenses progress against expiry date, and prepare regular financial progress report to donors Contribution in regular reporting to UNDP and other potential donors;
•   Elaboration of the internal expenditures’ control system which ensures that transactions are correctly recorded and justified; other entitlements are duly processed.


3.    Monitor project performance:
•   Support reviews of M&E framework and the institutionalization of all required systems, tools, reports and indicators, required for efficient, effective implementation of M&E framework and activities specifically ensuring compliance with UNDP rules and regulations;
•   Review risk and issue logs, and regularly prepare updates and corrective actions;
•   Monitor partner reports and conduct report and indicator audits to maintain quality control of internal and external reporting;
•   Analyze M&E activity findings and reports and provide project management with timely, accurate information for decision – making;
•   Monitor financial performance of the project activities, prepare budgets, monitor spending and execution of activities;
•   Suggest capacity building activities for all staff to ensure continuous staff development;
•   Liaison and assist as appropriate in monitoring and evaluation missions of UNDP, donors and the government, and;
•   Undertake other duties as assigned by the Project Manager.

4.   Build partnerships to support successful execution of the project:
•   Interact with the UN agencies, government institutions, bi – lateral and multi – lateral donors, private sector, civil society and build lasting relationships as required;
•   Support the Project Manager in relationship building with relevant national counterparts;
•   Develop a network of contacts with expertise in the project areas (skilling, private sector employers, and the like), and;
•   Undertake other duties as assigned by the Project Manager

5.   Facilitating knowledge management and sharing:
•   Represent the project and provide sound contribution to knowledge networks and communities of practice as per need;
•   Acquire a strong understanding of the project and develop ability to clearly and simply articulate project aims, goals and results to variety of stakeholders;
•   Identify and synthesize best practices and lessons learnt from the project;
•   Guide staff in organization of workshops, meetings and visits as per project needs;
•   Contribute substantially to creation of project publications;
•   Contribute to finalization and approval of donor and other project reports;
•   Identify stakeholders to participate in knowledge sharing opportunities related to the project;
•   Identify and guide execution of knowledge management activities in order to generate and disseminate learning from the project activities and publicize results in close collaboration with Project Manager;
•   Keep abreast with key changes in policy environment, regulations, strategic focus of development partners and market developments and regular updates to the project team, and;
•   Undertake other duties as assigned by the Project Managers and the Pillar Head.
   
Institutional Arrangement

The National Officer - FFER Federal and FFER KRG will work under direct supervision of the Project Manager of FFER-Federal and in close coordination and inputs from the Project Manger of FFER-KRG
 

Competencies
Core  
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

People Management: N/A

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making
Business Management Digital Awareness and Literacy Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed
Business Management Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Business Management Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. 
  • Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
Business Management Monitoring Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Technical - Finance Budget management Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Business Development Knowledge Facilitation Ability to animate individuals and communities of contributors to participate and share, particularly externally
 

 
Required Skills and Experience

 
Min. Education requirements

Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field, or

A first-level university degree (bachelor's degree) with 2 years of qualifying experience will be given due consideration in lieu of the advanced university degree
Min. years of relevant work experience 

Minimum up to 2 years (with master's degree) or 2 years (with bachelor's degree) of relevant experience at the national and/or international level in supporting project management and project implementation is required 
Required  skills 
  • Prior experience in working with NGOs/CSOs to engage them as a responsible party either through micro capital-grants or competitive procurement modality.
  • Experience in the use of computers and office software packages (MS Word, Excel, etc), database packages, and web-based management systems such as ERP."
Desired skills in addition to the competencies covered in the Competencies section
  • Experience in using digitalized financial management system to reflect revenue collection, incurred expenses and generate reports.
  • Experience in liaising/coordinating with government counterparts to facilitate the implementation of the project activities including identifying needs, discuss activities design, and work directly on implementation.
Required Language(s) 
  • Fluency in English and Arabic is required
Professional Certificates N/A
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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