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Project Assistant


  • Organization: ILO - International Labour Organization
  • Location: Ankara
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed


Grade: G6

Vacancy no.: ANKARA/DC/NO/2023/24
Publication date: 28 November 2023
Application deadline (midnight local time): 12 December 2023

Job ID: 11452

Department:  RO-EUROPE
Organization Unit: CO-ANKARA 
Location: Ankara   
Contract type: ST (with the possibility of extension)

Contract duration: Until March 2024


In order to support the best informed process in the filling of the above-mentioned vacancy, the ILO invites interested candidates to submit their application online by the above date.


The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.


The recruitment process for National Officer positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Turkey.


Development cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization.  Extensions of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.The recruitment is subject to the availability of funds.



To consult the vacancy notices and apply, please see the following links:

  • Currently serving staff (WLT, FT, ST, SST) should access the ILO Jobs module of ILO People (FAQs)
  • External candidates (including consultants, interns, daily contacts holders and staff at ITC-ILO in Turin) should access the ILO Jobs external site (FAQs)


ILO Office for Türkiye has been sustaining technical support and responding to child labour in seasonal agriculture particularly hazelnut sector through public-private partnership projects since 2012 in connection with “CPO TUR 101-Tripartite constituents take policy and programme action to eliminate child labour, with specific emphasis on children working in seasonal agriculture” under “Outcome 7 on Adequate and Effective Protection for All”.  

In this framework, “Elimination of Worst Forms of Child Labour in Seasonal Agriculture in Hazelnut Harvesting Project” financed by Ferrero International S.A. aims to contribute to the elimination of the worst forms of child labour (WFCL) in seasonal agriculture, specifically to facilitate engagement between public and private sector actors for withdrawal and prevention of children from worst forms of child labour in seasonal agriculture in hazelnut harvesting. 

The project is based on three outputs: 

1.    Strengthened national and local capacity for the elimination of WFCL in seasonal agriculture in hazelnut harvesting; 
2.    Implementation and scaling up of direct intervention mechanism in areas where seasonal hazelnut harvesting exists; 
3.    Raising awareness on the elimination of WFCL in seasonal agriculture in hazelnut harvesting among general public, national and local stakeholders and supply chain actors.

The ILO will be operationally and technically responsible for the referred project which will be implemented and managed by the ILO in close cooperation with the Directorate General of Labour of the MoFLSS and social partners. The Project Assistant will assist the Senior Project Coordinator and will undertake the below mentioned duties.  


2.    Reporting lines:  

The Project Assistant will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Türkiye.





Description of Duties


1.    Provide administrative support for the timely delivery of the project results and outputs and carry out specific administrative operational tasks for project and programme activities.
2.    Provide informal translation support (from English to Turkish and from Turkish to English) when required.
3.    Provide assistance to the Senior Project Coordinator and project team members in organizing their meetings, preparation of meeting agenda and meeting minutes, accommodation and project activities.
4.    Organize meetings and seminars including preparing budgets, coordinating travels and lodging of participants.
5.    Maintain and keep registers and control plans on the status of project and take appropriate follow-up action.
6.    Assist in drafting terms of references of external collaborator contracts and follow up the external collaboration contracts in terms of timely delivery of outputs, advance, progress and final payments, and amendments if necessary. 
7.    Contribute to the communication activities, preparation of technical reports and documents and maintain administrative records. 
8.    Prepare and follow up on travel authorizations, security clearances and travel arrangements. 
9.    Prepare background material, working papers and tables for briefing and review.
10.    Draft correspondence, reports, evaluations and justifications as required on project administration/ or other related tasks. 
11.    Draft other non-substantive correspondence on project and programme activities.
12.    Obtain and keep contact details of project stakeholders, wider audience; prepare invitation letters/cards, send invitations for project activities and trainings; follow up invitations. 
13.    Perform necessary tasks under the ILO’s internal integrated resource utilization system and software (IRIS).
14.    Undertake missions accompanying others to review administrative and programmatic matters of project activities.
15.    Provide assistance in preparing terms of references of the implementation agreements, follow-up implementing partners agreements in terms of timely delivery of technical progress reports and its annexes, payments and amendments if necessary. 
16.    Perform other duties as may be assigned by the Senior Project Coordinator and the Director of ILO Office for Türkiye.

Required qualifications



Completion of secondary education. 


•    At least 6 years of progressively responsible clerical or administrative work, of which at least two years in programme support activities.
•    Expertise and familiarity with UN, EU and/or ILO procedures will be an asset 



Excellent command of English and Turkish both oral and written.  



•    Ability to use word processing and spreadsheet software effectively
•    Ability to organize workshops and meetings.
•    Good skills for preparation of documents and administrative forms, and for creation and maintenance of filing systems. 
•    Good knowledge of administrative procedures. 
•    Ability to search and retrieve information from central databases and compile reports. 
•    Ability to use computer program and software packages for various administrative actions. 
•    Good drafting skills. 
•    Ability to organize own work. 
•    Ability to maintain records and prepare clerical reports and statements. 
•    Ability to work in a multicultural environment and gender-sensitive attitude.



Recruitment process


Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures. Applicants will be contacted directly if slected for a written test and/or an interview.


Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video, Zoom and teleconference, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including interviews.


Fraud warning


The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

This vacancy is now closed.
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