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Admin Assistant

Goma

  • Organization: WHO - World Health Organization
  • Location: Goma
  • Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

Des unites d'appui administratif aux pays (CSU) ont ete creees dans la structure organisationnelle pour aider les directeurs de service et les membres du personnel a assumer pleinement leurs responsabilites dans l'environnement du Systeme mondial de gestion (GSM) et garantir le respect des politiques, procedures, regles et reglements institutionnels sur toutes les questions et transactions administratives et financieres dans le contexte d'un progiciel de gestion integre (ERP).

DESCRIPTION OF DUTIES

Aider a assurer un controle approprie despieces justificatives pour les paiements et les rapports financiers;compiler des rapports sur les fonds decaisses au bureau sanitaire regional.Faciliter le suivi des rapports decooperation financiere directe dus par le bureau sanitaire regional.Faciliter le traitement des transactionsfinancieres et suivre la liquidation, le cas echeant. Compiler la documentationdes decaissements effectues moyennant des bons de commande de mise en œuvredirecte (DI) et la soumettre au bureau central.Aider a la coordination des achats de biens et services pour le bureausanitaire regional en liaison avec l'unite centrale de logistique. Compiler lesdemandes d'achat de biens et services; accuser reception des biens etservices.Rediger les correspondances desa propre initiative ou sur la base d'instructions; ou les reorienter, lecas echeant, a l'attention de son superieur hierarchique ou des autres membresdu personnel concernes.Veiller a la bonneadministration des installations physiques et des dispositions relatives auxbureaux pour les membres de l'equipe, y compris le materiel, le mobilier et lesfournitures de bureau pour le bureau de l'OMS dans la region.Aider les membres du personneldu bureau sanitaire regional a utiliser leurs jours de conge. Surveiller lesdemandes de conges pour les titulaires d'accords de services speciaux etpartager les informations avec l'unite centrale.Fournir un appui administratifaux membres de l'equipe, notamment pour: le traitement descorrespondances; la requisition de fournitures de bureau et l'inventaire;la tenue d'un systeme de classement des dossiers.Aider le Bureau regional (oule pole) a prendre les dispositions logistiques necessaires (c'est-a-dire desdispositions en rapport avec les reservations d'hotel, l'hebergement, lesvoyages, les transports, les indemnites journalieres de subsistance versees auxparticipants externes, etc.).Tenir a jour une base dedonnees comprenant les coordonnees des homologues, des personnes ressources etdes superviseurs des regions.Fournir un appui administratif a l'equipe du personnel technique regional,notamment en organisant les rendez-vous et en maintenant l'horaire, en recevantles visiteurs, en passant et en filtrant les appels telephoniques et enrepondant aux questions liees.Collaborer avec l'unitecentrale des TIC pour aider le personnel regional a repondre a ses besoins enTIC.Effectuer d'autres taches connexes, selon les besoins oules instructions, y compris fournir un appui dans d'autres domaines d'activite.

REQUIRED QUALIFICATIONS

Education

Essential: un diplome de fin d'etudes secondaires ou un equivalent technique ou commercial.
Desirable: Avoir accompli une formation en comptabilite, en administration et/ou en gestion est souhaitable.

Experience

Essential: Dix (10) annees d'experience pertinente.
Desirable: une experience a des postes d'appuiadministratif a l'OMS ou dans une autre institution du systeme des NationsUnies serait un atout ou dans un grand groupe.Une experience de l'utilisation d'Oracle ou d'un autre progiciel degestion integre serait un avantage

Skills

Le ou la titulaire du poste maintient et tient a jour ses competences en informatique par le biais de cours internes, de formation en cours d'emploi ou d'autoformation. Il ou elle doit suivre de pres l'evolution des procedures et pratiques, regles et reglements, et les changements apportes a la structure organisationnelle au sein du departement, du groupe organique et de l'OMS, afin de pouvoir presenter cette structure a ses collegues et d'expliquer les procedures.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Producing results

Use of Language Skills

Essential: Expert knowledge of French.
Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 33,709 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
    Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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This vacancy is now closed.
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