Finance and Administrative Officer
Vacancy no.: ANKARA/DC/NO/2023/25
Publication date: 7 December 2023
Application deadline (midnight local time): 21 December 2023
Job ID: 11287
Organization Unit: CO-ANKARA
Contract type: Short Term
Contract duration: Until 31 March 2024
In order to support the best informed process in the filling of the above-mentioned vacancy, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
The recruitment process for National Officer positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Turkey.
Development cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.The recruitment is subject to the availability of funds.
To consult the vacancy notices and apply, please see the following links:
- Currently serving staff (WLT, FT, ST, SST) should access the ILO Jobs module of ILO People (FAQs)
- External candidates (including consultants, interns, daily contacts holders and staff at ITC-ILO in Turin) should access the ILO Jobs external site (FAQs)
The project is funded by the U.S The Bureau of Population, Refugees and Migration (PRM) and links to CPO TUR 159 (Policies and programmes implemented by constituents aimed at protecting migrant workers' rights and promoting decent employment for the Syrian refugees and migrant workers -Outcome 9).
The ILO commits to support decent work for all, including migrant and refugee workers, by promoting rights at work and decent employment opportunities, enhancing social protection and strengthening the social dialogue. The ILO in Türkiye has been supporting refugees’ access to decent work opportunities since 2015 and adopted a comprehensive, holistic and integrated Refugee Response Programme.
The overall objective of the Project is to strengthen the resilience and social cohesion of refugees and host communities in Türkiye by promoting access to decent work and sustainable livelihood opportunities.
Objective 1: Refugees and host community members have better access to the labour market and remain in employment through improved employability and employment services and enhanced social cohesion.
Objective 2: More and better income opportunities provided to refugees and host communities through sustainable income generation and job creation.
Objective 3: Working conditions of refugees and host communities improved through enhanced labour market governance and enforcement.
The Finance and Administrative Officer will be the main responsible person for the smooth implementation of the project’s finance and procurement related tasks according to ILO rules, donor requirements and in line with project cycle management principles, and undertake the duties and responsibilities detailed under Section 3.
2. Reporting lines:
The Finance and Administrative Officer will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Türkiye.
Description of Duties
1. Ensure that the project expenditures are realized in accordance with the approved project budget and in compliance with the ILO’s financial rules and regulations.
2. Undertake all financial transactions, monitor expenditures and ensure the execution of all payments which involve interpretation and application of ILO administrative and financial regulations and procedures.
3. Prepare the financial reports of the project and where appropriate consolidate expenditure forecasts based on approved allocations for all sources of funds and propose necessary changes in budget allocations.
4. Maintain financial records of allocations, expenditure control data and reconciliation statements of expenditures.
5. Flag the project management about the project expenditures and commitments if there is any irregularity or necessity for new request of payment from the donor.
6. Prepare or oversee the preparation of standard solicitation documents and procurement requests. Conduct bidding processes ensuring compliance with applicable standards and participate in the analysis and evaluation of received proposals.
7. Prepare for approval purchase orders within delegated authority. Provide guidance to concerned parties on contractual rights and obligations and recommend amendments to and extensions of contracts.
8. Ensure that the procurement and contract management of the project are conducted in compliance with both the project contract and its annexes and the ILO’s relevant rules and regulations. Monitor all contracts administered by the project in accordance with ILO policies, rules, and instructions.
9. Liaise with vendors and relevant departments of stakeholders to ensure that ILO procedures are followed in procurement processes.
10. Maintain regular files and data on the project expenditures and enter/verify data at the ILO’s financial system.
11. Conduct research and analyze data and information on a variety of operational related subjects. Prepare analytical reports to contribute to programme/project monitoring and provide inputs to reports and other communications.
12. Supervise financial and administrative arrangements and procurement for official meetings, conferences, seminars, workshops, training sessions and other activities under the project.
13. Perform necessary tasks under the ILO’s internal integrated resource utilization system and software (IRIS).
14. Undertake missions independently or accompanying others to review financial and administrative matters of project activities.
15. Perform other duties as may be assigned by the Senior Project Coordinator and the Director of ILO Office for Türkiye.
- University degree (bachelor’s or equivalent) in economics, finance, business administration, public administration, social sciences or related fields.
- Three years of professional experience in finance and accounting.
- Experience in managing finance and procurement of donor-funded projects.
- Knowledge and experience in UN and ILO finance and procurement procedures will be an asset.
Excellent command of English and Turkish both oral and written.
Among nine ILO core competencies, following competencies are particularly important for this position:
Quality Orientation, client orientation, integrity and transparency, orientation to learning and knowledge sharing, takes responsibility for performance.
- Good knowledge of financial principles and concepts.
- Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
- Ability to interpret financial information, to identify and analyze problems.
- Ability to interpret and work within the applicable financial rules and regulations, policies and procedures.
- Ability to draft reports and explain decisions effectively to project management.
- Ability to adapt quickly to new software and systems.
- Ability to manage competing priorities.
- Analytical skills with ability to make sound judgments and decisions on operational issues.
- Ability to use office computer applications.
- Ability to communicate effectively both orally and in writing.
- Effective organizational skills.
- Good interpersonal skills.
- A high degree of discretion with sense of responsibility in dealing with confidential matters.
- Ability to work independently, demonstrating initiative as well as teamwork.
- Ability to work in a multicultural environment and gender-sensitive attitude are also required.
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures. Applicants will be contacted directly if slected for a written test and/or an interview.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video, Zoom and teleconference, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including interviews.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
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