Asset Management Senior Officer (Inventory)
Tunis
- Organization: UNOPS - United Nations Office for Project Services
- Location: Tunis
- Grade: Junior level - IICA-1, International Individual Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Logistics
- Procurement
- Supply Chain
- Closing Date: Closed
Functional Responsibilities
Under the responsibility of the Project Manager, the Asset Management Senior Officer (Inventory) will perform the following tasks/responsibilities:
Support the UNOPS technical team
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Support the team assigned to the supervision of the projects to which he/she will be assigned.
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Deep understanding of the technical needs of the client to translate into a project strategy which will also inform the procurement strategy to be put in place.
Monitoring of the inventory work package till the final validation & acceptance by the beneficiary
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Act as UNOPS’s focal point and interlocutor with the contracted specialized firms executing the assets/inventory operations in multiple hospitals, throughout the project implementation period.
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Supervise the quality implementation of physical inventory activities being conducted in multiple sites as per the contractual requirements.
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Being physically present on sites to ensure the quality of the intervention and the quality of the data collected.
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Ensure the monitoring of the streamlined inventory activities according to the predefined schedule and validated standardized operations procedures (SOP).
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Follow up and confirm the exactitude of the companies’ monthly progress report.
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Ensure the involvement and contribution of the different stakeholders according to the RACI matrix.
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Document and collect non-compliance reports to ensure their correct management according to the defined procedures.
Quality Assurance of the execution of the inventory work package :
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Act as UNOPS’s focal point and interlocutor with the companies executing the Quality Control of the inventory operations in multiple sites
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Ensure the supervision of the company performing quality control of the physical inventory activities in multiple sites by being physically present and accompanying the execution of the work.
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Ensure the monitoring of the quality control activities to be aligned with the results framework and to the set quality standards.
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Collect reports of the non-compliances or exceptions and view of their management with the project stakeholders.
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Confirm the exactitude of the information to obtain provisional acceptance from the different stakeholders.
Additional tasks
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Perform all logistical-related activities as directed by the Project Manager to facilitate the execution of the deliverables of the project(s) to which he/she will be assigned.
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Work closely with the Ministry of Health team and hospital staff during the inventory exercise that will be held in 20-25 hospitals
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Work closely with the support team to optimize the activities of the project(s) to which he/she will be assigned
Reporting
The incumbent Asset Management Senior Officer (Inventory) will participate, under the direction of his/her superior, in preparing various reports as defined in the communication plan of the project(s) to which he/she will be assigned.
Education/Experience/Language requirements
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Master's degree preferably in Engineering, Logistics, Supply chain management, or related field.
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Bachelor's degree preferably in Engineering, Logistics, Supply chain management, or related field in combination with 2 additional years of relevant experience may be accepted in lieu of the Master’s Degree.
Strongly recommended :
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Certificates in warehouse management is an asset
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Certificates in operations management is an asset
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Certificates in supply chain management is an asset
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Project Management Certificate (Prince2, CAPM,PMP…etc) is an asset
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Two (2) years of relevant professional experience in asset management is required.
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Minimum of one (1) year of experience in warehouse and asset stock management is required.
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One (1) year of experience in knowledge of medical device nomenclatures and use of CMMS (computerized maintenance management system) is required.
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Asset management experience in healthcare environments is an asset.
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Experience working with a variety of stakeholders, particularly governments and development partners is an asset.
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Experience working in developing countries is an asset.
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Experience compiling and analyzing data (on commodities, funds, etc.) and drafting reports is an asset.
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Proficiency in French is required
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Proficiency in English is an asset.
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Knowledge of Arabic is an asset.
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