Accounting Expert

Bern | Geneva

Organization: UPU - Universal Postal Union
Location: Bern | Geneva
Grade: Mid level - P-3, International Professional - Internationally recruited position
Occupational Groups:
- Accounting (Audit, Controlling)
Closing Date: Closed

Vacancy Announcement No: UPU/24/P3/FT-C/438

Title: Accounting Expert

Grade: P3

Type of contract: Fixed-term (Core) Appointment

Duration: Three years

Publication Date: 13 February 2024
Original published date: 13 February 2024

Application Deadline: 1 April 2024
Republished (Currently accepting applications)

Organizational Unit: Finance Directorate (DFI)
Accounting

Duty Station: Bern Switzerland

Scheduled date for taking up appointment: As soon as possible

Organizational Context:
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.

Main duties:
Under the supervision of the Accounting, Budget and Treasury Coordinator:

- Organize and supervise accounting and treasury operations and reporting by cooperatives/initiatives/entities under the responsibility of the incumbent (Union, Postal Technology Centre, EMS, voluntary fund for technical cooperation, translation services)
- Lead the team reporting to the incumbent

1. Accounting
- Audit accounting entries and activities
- Sign off accounting records, ledgers and payments
- Check, analyze and sign off monthly financial management reports
- Initiate corrective actions where necessary
- Prepare and supervise the preparation of closing documents (end-of-year funds, pre-paid expenses and deferred charges, allocation of profits, etc.)

2. Treasury
- Monitor the treasury situation of accounts under the responsibility of the incumbent
- Oversee the short-term investment operations of those accounts with partner banks in accordance with internal rules

3. Reporting/analysis
- Collate information
- Produce financial statements (monthly, quarterly and annual reports)
- Analyze and comment on the content of those reports and make recommendations
- Prepare and oversee the preparation of documents for the external auditors, and be on hand to provide information and justifications

4. Management/team leadership
- Lead and motivate teams under the responsibility of the incumbent
- Organize work and provide technical support where appropriate
- Set annual objectives and evaluate performance
- Ensure the ongoing development of staff members
- Manage staff leave, absences and cover, as well as overtime

5. Other
According to needs and projects, propose and take part in projects and help to establish new work processes

QUALIFICATION AND SKILLS REQUIRED

Education:
Bachelor's degree or equivalent in accounting, financial management, auditing or economics

Experience:
Five years of proven experience of general accounting in an international environment.

Technical knowledge:
1. Very good knowledge of accounting software.
2. Very good knowledge of the UPU Financial Regulations (accounting rules, financial manual, etc.).
3. Sound knowledge of accounting rules and standards applicable to international organizations (UNSAS and IPSAS)
4. Proficiency in Excel.
5. Knowledge of UPU activities (language groups, EMS, Postal Technology Centre, etc.)
6. Knowledge of other programs such as Word, Outlook and PowerPoint

Skills and abilities / competencies:
1. A head for figures.
2. Attention to detail.
3. Ability to organize and plan work.
4. Leadership and team management.
5. Aptitude for written and oral communication (presentation of reports, etc.).
6. Ability to propose new working methods.

Language skills:
Proficiency in English or French. Working knowledge of the other language would be an asset.

Additional Information:
French is the official language of the UPU. English and French are the working languages of the UPU International Bureau.
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Priority shall be given for an internal promotion.
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Candidates might be considered for other similar posts (for a period not exceeding one year).
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The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence.
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Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from
being excluded from the selection process.
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The UPU is committed to securing the highest standards of efficiency, competence and integrity for its staff members. In this
regard, candidates under serious consideration for selection may be subject to satisfactory background checks aimed at validating the educational and professional background records as indicated by candidates in their respective application forms.

At the discretion of the UPU, such background checks may also be extended to include criminal records, disciplinary measures, sexual exploitation and abuse, and professional license check validation.

Annual salary: (Net of tax)
64,121 USD

Post adjustment: 90 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

Applicants will be contacted directly if selected for written test. Additional testing/interviewing may be used as a form of screening.

The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.

Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.

Only candidates under serious consideration will be contacted.

Applications from women and member states are particularly encouraged.

The UPU promotes diversity and work-life balance.

For further instructions regarding the online application process, please visit the UPU internet page at:

...

Republished (Currently accepting applications)

The UPU has a smoke-free environment

This vacancy is now closed.
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