Intern - Programme Support Management Services OC

Work Location

In person, full time

Expected duration

4 Mar - 3 Sep 2024

Duties and Responsibilities

The internship is located in the Office of the High Commissioner for Human Rights (OHCHR), Programme Support Management Services (PSMS), Office of the Chief (OC). Under the overall guidance of the Chief of PSMS, the intern will perform the following duties: • Assists in the maintenance of websites by scanning, converting and preparing a variety of documents be posted online. • Assists in the preparation of presentation materials using appropriate technology/software. • Assists in providing software and office equipment support. • Provides guidance on computer applications, use of databases etc. • Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats. • Generates a variety of standard statistical reports, using various databases. • Provides support with a wide range of office support and administrative functions. • Drafts responses to routine correspondence and other communications; uses standard word processing package to draft a wide variety of documents and reports. • Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. • Screens phone calls and visitors, refers inquiries to appropriate staff for handling. • Provides support with secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff. • Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. • Performs general administrative tasks to include drafting administrative requests/documents. • Proofreads documents and edits texts. • Performs other relevant tasks as assigned. Competencies: PROFESSIONALISM: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology. ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost, and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight, and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

Qualifications/special skills

Applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a second university degree, equivalent, or higher; (b) be enrolled in, or have completed, the final academic year of a first university degree (bachelor’s degree or equivalent). Applicants are not required to have previous work experience. However, a field of study that is closely related to the type of internship that you are applying for is an advantage. Please describe how you meet this criterion.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of French is desirable.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.