Senior Project Manager

Kinshasa

Organization: UNOPS - United Nations Office for Project Services
Location: Kinshasa
Grade: Mid level - IICA-3, International Individual Contractors Agreement
Occupational Groups:
- Project and Programme Management
- Managerial positions
Closing Date: Closed

Job categories Project Management

Vacancy code VA/2024/B5301/27621

Level ICS-11

Department/office AFR, CDMCO, DR Congo

Duty station Kinshasa, Democratic Republic of the Congo

Contract type International ICA

Contract level IICA-3

Duration Ongoing

Application period 01-Mar-2024 to 31-Mar-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Project Delivery and Performance
Procedures
Monitoring and reporting
Stakeholder engagement
Quality assurance
Knowledge management and innovation
Personnel management

1. Project Deliveries and Performance

Develop, complete and update implementation plan(s) (where applicable).
Implement the approved plans (including the establishment of milestones) with tolerances set by the project boards.
Embed sustainability dimension including social and gender inclusion, environmental and economic aspects into the project life spans.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action for each project where necessary.
Ensure that the quality of work packages and deliverables complies with the quality requirements defined in the implementation plans.
Liaise with any external suppliers or account managers.
Manage, accept and deliver work packages for each project.
Monitor projects and progress ensuring that work packages are being executed efficiently.
Control projects and work package changes.
Accept goods, services and works delivered by suppliers.
Lead all contract management duties including supplier performance evaluation.
Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to senior management/ project Boards so that maximum benefit to partners and other stakeholders is achieved.
Management of sub beneficiaries in fund management.
Harmonize project activities to optimize the outcome of benefits.
Management of multiple projects with multi-donor funds.
Control health, safety, security and environmental (HSSE) matters to ensure they are integrated into all aspects of the project operations and that related risks are managed effectively.

2. Procedures

Comply with all organizational policies and specifically the Project Management Manual.
Prepare.adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreements and in the implementation Plans.
Draft the requirement definitions for procurement processes. Approving requisitions and requests for the non-purchase order payments; evaluating submissions received, when appointed to the evaluation team.
Ensure maintenance of each project file and lessons learned are recorded.
Ensure the development and implementation of each project's financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
Manage multiple budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges and related corporate charges as they apply to each project.
Understand the unique structures of the UN and budget appropriately for personnel.
Manage expenditures against each budget (based on accurate financial reports).
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For each project closure purpose, provide a formal handover of the project to the closure manager.
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3. Monitoring and reporting

Prepare and issue regular reports and/or financial reports in accordance with each partner and UNOPS requirements for reporting.
Regularly review project status reports, evaluating performance criteria (scope, cost schedule, quality and quantity).
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data with the dashboard system.
Ensure each project’s team members track and regularly update milestones and targets for the duration of each projects’ life span.
Monitor activities of the sub-recipients and ensure reports, justifications are received and funds provided as prescribed in the General Service Agreement (GSA).
Monitor and evaluate the warehouse performances to optimize operations.

4. Stakeholder engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
Establish solid working relationships with all the Project boards (executives, Senior Users and Senior Suppliers), client and key stakeholders.
Enable the formulation of each project's communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
Coordinate each project’s stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of their project activities, progress, exceptions and are in a position to accept handover outputs

5. Quality Assurance

Work with internal stakeholders to ensure projects comply with audit requirements.
Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems.
Coordinate quality reviews of project documents and deliverables.
Provide quality control form management outputs (each project's documents, reports etc.)
Ensure HSSE requirements are updated as per standard operating procedures.

6. Knowledge management and innovation

Encourage routine and effective capacity building activities are conducted in order to build the long term and sustainable capacity of staff.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices.
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice.
Research and logging of lessons learned throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

7. Personnel Management

Lead and motivate the project management teams.
Ensure that behavioral expectations of team members are established early in the projects.
Ensure that performance reviews are conducted fairly, accurately and timely.
Select, recruit and train teams as required and take into account gender parity and diversity objectives.
Ensure safety and security for all project personnel and comply with UNDSS standards.
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Education/Experience/Language requirements

EDUCATION

Advanced University degree (Master’s or equivalent) in business management, pharmacy, engineering, supply chain management, health, logistics or related fields is required.
First level University degree (Bachelor’s or equivalent) in business management, pharmacy, engineering, supply chain management, health, logistics or related fields in combination with two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree.
Prince 2 Practitioner Certification is desired.
MSP Certification is desired within 6 months of hire.
Health, safety, security and environmental understanding (HSSE) is desired.

EXPERIENCE

A minimum of seven (7) years of donor project management experience in the area of immunization management, cold chain maintenance, supply chain management, primary health care, infrastructure, solar energy, performance based budgets or related areas is required.
Experience in monitoring and evaluation with knowledge of the expanded Immunization/ vaccination program, in particular aspects related to Immunization supply chain and logistics is mandatory.
Experience in developing countries is an asset.
Experience in UN system organizations preferably in a developing country is desirable.