Senior Project Manager

Sanaa

Organization: UNOPS - United Nations Office for Project Services
Location: Sanaa
Grade: Mid level - P-4, International Professional - Internationally recruited position
Occupational Groups:
- Project and Programme Management
- Managerial positions
Closing Date: Closed

Job categories Project Management

Vacancy code VA/2024/B5124/27737

Level ICS-11

Department/office MR, AMMMCO, Yemen

Duty station Sana'a, Yemen

Contract type Fixed Term

Contract level P4

Duration One year initially, renewable subject to satisfactory performance and funding availability.

Application period 17-Mar-2024 to 31-Mar-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Senior Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. Senior Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

Senior Project Manager has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them.

Senior Project Manager is responsible for creating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s). Success of the project(s) and hence of the Project Manager will be based on the defined Success Criteria.

Summary of Key Functions:

Project Delivery and Performance
Procedures
Monitoring and Reporting
Stakeholder Engagement
Quality Assurance
Knowledge Management and Innovation
Personnel Management

1. Project Delivery and Performance

Develop, complete and update the Project Implementation Plan (PIP) and subproject plans.

Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span as per the Project Environemental and Social Commitment Plan (ESCP), the Project Appraisal Document (PAD), and the Project Financial Management Framework Agreement (FMFA).
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers.
Manage acceptance and delivery of work packages.
Monitor project progress ensuring that work packages are being executed properly.
Control project and work packages changes.
Accept goods, services or works delivered by suppliers.
Lead contract management duties including supplier performance evaluation.
Act as the Employer’s Representative within the FIDIC works contracts.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
Identify and report to the supervisor potential business opportunities for UNOPS.

2. Procedures

Comply with all organizational policy and specifically the Project Management Manual.
Prepare/adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
Ensure maintenance of the project files and lessons learned are recorded.
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
Understand the unique structures of the UN and budget appropriately for personnel.
Manage expenditures against the budget (based on accurate financial reports).
Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager.
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3. Monitoring and Reporting

Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.

4. Stakeholder Engagement

Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

5. Quality Assurance

Work with internal stakeholders to ensure projects comply with audit requirements.
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
Coordinate quality reviews of project documents and deliverables.
Provide quality control for management outputs (project documents, reports, etc.).

6. Knowledge Management and Innovation

Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices.
Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice.
Research and logging of lessons learned throughout the project life span.
Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

7. Personnel Management

Lead and motivate the project management team.
Ensure that behavioural expectations of team members are established.
Ensure that performance reviews are conducted fairly, accurately and timely.
Select, recruit and train team as required and take into account gender parity and diversity objectives.
Ensure safety and security for all project personnel and comply with UNDSS standards.
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Education/Experience/Language requirements

Education:

Advanced University Degree from a reputable University, preferably in Civil Engineering, Roads Engineering, or other relevant fields is required.
University Degree (Bachelor’s Degree, preferably in Civil Engineering or Road Engineering) with a combination of two (2) additional years of relevant professional experience in Civil Engineering, Roads Engineering, or other relevant fieldsmay be accepted in lieu of the advance university degree.

Certification:

Certified Senior Project Manager - International Project Manager Association (IPMA Level B) or Project Management Professional (PMP - PMI) or PRINCE2® is desired.
PRINCE2 Practitioner is an asset, but required completion within first 6 months of onboarding.

Experience:

A minimum of seven (7) or more years of progressive experience in infrastructure, construction development and management, preferably in road engineering with focus on project management in either public or private sector organizations is required.
Previous experience in road rehabilitation/construction is desirable.
Previous experience in the development sector is desirable.
Demonstrated experience managing multidisciplinary teams is an advantage.
Past experience in delivering technical assistance and/or institutional capacity building is an asset.
Knowledge of the UN system and familiarity with UNOPS procedures is an advantage.
Experience with an international organization and/or UN agencies is an asset.