Project Analyst (2 positions)

Beirut

Organization: UNDP - United Nations Development Programme
Location: Beirut
Grade: Level not specified - Level not specified
Occupational Groups:
- Project and Programme Management
Closing Date: Closed

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) in Lebanon, with funding from the European Union (EU), has initiated the “Sustainable Energy for Public Services entities, entrepreneurship and innovation– EU Support to Lebanon’s Green Agenda” (CEDRO 6) project.

The CEDRO 6 project aims to enhance energy accessibility for the public sector, including the Lebanese Armed Forces, the Internal Security Forces, the Justice Court Houses, the Serails, public schools and non-public charity schools. Additionally, it strives to facilitate the private sector's adoption of solar energy, contributing to environmental sustainability, economic recovery, and job creation through the support of selected start-up initiatives, microgrids and capacity building of the work force.

Concurrently, UNDP will be also actively engaged in another KFW funded project, “Improving energy security and promoting the transition to sustainable energy in Lebanon”. The project focuses on providing sustainable energy solutions for public services ensuring a reliable electricity supply through renewable energy and energy efficiency interventions to public hospitals and public educational facilities. Furthermore, the project will provide policy support in the renewable energy sector and support in the rehabilitation and upgrade of hydroelectric facilities owned by the electric utility EDL.

The UNDP is seeking to recruit two Project Analysts for these two project with the main responsibility of leading the respective project teams and providing project management support to the Project Manager/Advisor. The Project Analyst will be supervising the Project Engineers, who will provide the engineering support and operational coordination related primarily to the implementation of renewable energy and energy efficiency systems in industries and public or private facilities across Lebanon and in related activities including the preparation of technical reports, capacity building, reporting and coordination.

Duties and Responsibilities

The Project Analyst will be responsible of leading the project teams and providing project management support to the Project Manager. The Project Analyst will be supervised by the Project Manager. The Project Analyst will be supervising the Project Engineers, who will provide the engineering support and operational coordination related primarily to the implementation of renewable energy and energy efficiency systems in industries and public or private facilities across Lebanon and in related activities including the preparation of technical reports, capacity building, reporting and coordination.

The specific functions/responsibilities include:

Ensure effective project planning, monitoring and implementation

Assist the Project Manager/Advisor in the selection of beneficiaries through the review of the beneficiary application process, evaluation of the applications, and on-site validation of data and information.
Assist the Project Manager/Advisor in the preparation of technical specifications for international and local consultants and consultancies in line with project objectives.
Prepare technical specifications for the projects in accordance with the latest applicable standards and the best engineering practice.
Prepare Tender documents for Renewable Energy and Energy Efficiency systems among other actions based on the design specifications.
Review EE/RE technical specifications and check compatibility of the proposed EE/RE measures with site characteristics;
Review and approve the full technical design and sizing and Single Line Diagrams (SLD) and installation / interconnection drawings (when applicable) for Renewable Energy and Energy Efficiency systems among other actions based on the beneficiary site needs’ and conditions including submitted shop drawings, work schedules and material specifications; and ensure conformity with the design specifications;
Prepare, in collaboration with the various contractors, the time schedules for the execution works and the arrangements regarding the proper delivery of equipment to the installation sites; and ensure information is communicated to the site engineers;
Elaborate, implement and monitor a Quality Assurance system for the implementation of the RE/EE systems to ensure that the works are in conformity to specifications and design instructions; and ensure work compliance with relevant engineering standards and codes.
Supervise the performance testing of installations and coordinate hand-over arrangements;
Supervise the monitoring and data collection from the various sites;
Research and maintain an updated database on relevant EE/RE products and prices
Consolidate the various technical reports from the field and support in the preparation of progress reports accordingly.
Identify project risks and implementation problems and propose effective solutions and oppotunities to the Project Manager.

Ensure effective project coordination:

Support the Project Manager to supervise the works of to ensure the proper supervision of works including: ensuring the provision of complete listings of installed equipment per site; the preparation of site logs, acceptance reports, quality control procedures; change orders; documentation of site condition; etc.
Act as focal point for the Project and maintain daily contact with the project team, the beneficiaries, contractors and other stakeholders.
Inspect works for conformity to specifications and design instructions; and ensure work compliance with relevant engineering standards and codes;
Identify, evaluate and provide solutions to field problems, and coordinate the implementation of solutions by collaborating with contractors, project engineers, project management, and beneficiaries;
Consolidate the various technical reports from the field and support in the preparation of progress reports accordingly.

Establish partnerships and open channels of communication and facilitate knowledge and capacity building

Support in liaising with project partners, counterparts, beneficiaries and potential beneficiaries for the proper implementation of the EE/RE projects;
Develop and maintain stakeholder mapping and analysis to identify stakeholder needs and how to best leverage their participation and/or strengthen their engagement. Prepare substantive briefs on possible areas of cooperation and opportunities for joint initiatives. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies
Liaise with relevant public, private (e.g. Education) and non-governmental sector institutions for the coordination of specifications and technology transfer;
Support in the design and implementation of the various trainings and capacity building workshops that are organized by the project to transfer technology to beneficiaries and counterparts.
Support resource mobilization efforts and project development
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Institutional Arrangement

The Project Analyst will be working under the overall guidance of the Project Manager/Advisor. S/he will be oversighting a team of Project Engineers and Site Engineers. The incumbent will be based in Beirut and will have frequent travel to the project sites in Beirut.

Competencies

Core Competencies
Achieve Results:	LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:	LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:	LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:	LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:	LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:	LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:	LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies:

Thematic Area	Name	Definition
2030 Agenda: Planet	Nature, Climate and Energy	Energy: Energy access
2030 Agenda: Prosperity	Inclusive Growth	Urban Community Infrastructure / Assets
Business Management	Project management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
2030 Agenda: Prosperity	Nature, Climate and Energy	Energy: Renewable energy
Business Direction & Strategy	Effective Decision Making	Ability to take decisions in a timely and efficient manner in line with one’s authorites, area of expertise and resources.
Business Direction & Strategy	Risk management	Ability to identify and organize action around mitigating and proactivelly managing risks.
Business Direction and Strategy	System Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Required Skills and Experience

Min. Academic Education	Advanced university degree (Master’s degree or equivalent) in Energy, Mechanical or Electrical Engineering or closely related field, with emphasis on Sustainable Energy is required ; or A first level University degree (Bachelor’s degree or equivalent) in the above-mentioned fields of study, in combination with an additional 2 years of relevant experience will be given due consideration in lieu of Master’s degree.
Min. years of relevant Work experience	Minimum of 2 years (with Master´s degree) or minimum 4 years (with Bachelor’s degree) of progressive relevant experience in designing and implementing renewable energy applications is required.
Required skills and competencies	Proficiency in standard Microsoft Office applications, Adobe Acrobat and Autocad is required. Demonstrated ability to assume responsibility and to supervise the work of others.
Desired additional skills and competencies	Previous experience in the design and implementation of Solar PV Projects with installed capacity equal or larger to 500 kWp. Previous experience in conducting Energy Audits and implementing Energy Efficiency solutions. Previous experience in Training and Capacity Building. Proficiency with at least three of the following energy engineering design software : PVsyst, Helioscope, T*SOL or HAP Carrier. Proficiency in the use of Primavera or Microsoft Project. Previous experience in drafting donors project documents, log frames and results matrix. Previous experience in reporting for UN or international organizations. Previous experience in working with the Lebanese Public Sector institutions.
Required Language(s) (at working level)	Fluency in written and spoken English and Arabic is required. Working knowledge of French is a plus.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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