Traineeship in partnership management with the private sector (multiple)

Bern | Geneva

Organization: UPU - Universal Postal Union
Location: Bern | Geneva
Grade: Internship - Internship
Occupational Groups:
- Sustainable trade and development
- External Relations, Partnerships and Resource mobilization
- Public, Private Partnership
Closing Date: Closed

Vacancy Announcement No: UPU/24/Intern/ISHIP/440

Title: Traineeship in partnership management with the private sector (multiple)

Grade: Intern

Type of contract: Internship

Duration: 6 months

Publication Date:

Application Deadline: 7 April 2024 Vacancy Notice Closed (automatic)

Organizational Unit: Administration and Cabinet Directorate (DACAB)

Duty Station: Bern Switzerland

Scheduled date for taking up appointment: To be agreed

Organizational Context:
The Universal Postal Union (UPU), a specialized agency of the United Nations and the principal forum for cooperation between postal sector stakeholders, establishes the rules for international mail exchanges. It has 192 member countries and has its headquarters in Berne.

Its primary objective is to encourage the provision of a quality postal service that is accessible to all, and its core mission is to develop social, cultural and commercial communication between peoples.

The UPU comprises several bodies, including the Postal Operations Council (POC), made up of representatives from 48 member countries, which considers operational and technical matters of interest to the postal service. It promotes the introduction of new postal products. It also establishes standards for the various technological, operational or other processes and procedures for their implementation.

The main objective of the traineeship within the Administration and Cabinet Directorate, Partnership and Communications Programme (DACAB.REM) is to provide assistance to the team's work related to the Consultative Committee's (CC's) daily activities. Under the guidance of the Programme Manager the trainee will be assisting the team on routine matters including secretarial tasks for the CC programme. The suggested duration of the traineeship is 6 months or upon agreement with the candidate.

Main duties:
The trainee will be required to:
- The organization of internal and external meetings/events (reserving rooms and equipment, sending invitations, coordinate for availabilities of participants, etc.).
- Contact with CC member prospects and update of the CC prospect list.
- Coordination and follow up of “matchmaking meetings” between the CC members/DOs.
- Administer mail, and e-mail correspondences (reception, sorting, formatting and dispatch).
- Ensure the receipt of key information (contracts, reports, etc.) upon request.
- Prepare the lists/tables/graphics upon request.
- Request and gather information as instructed.
- Relationship with the Communication team for publications.
- Any other tasks as requested.

QUALIFICATION AND SKILLS REQUIRED

Technical knowledge:
- International relations, political science, 1st or 2nd year university student looking for an internship to get exposure to international organization/UN system.
- Previous internship in an international environment is an asset.
- Training in secretarial or administrative practices an asset.
- Excellent knowledge of office software tools (Word, PowerPoint and Outlook).
- Good knowledge of Excel.
- Experience in taking notes and in re-reading and editing documents (in either French or English) desirable.
- Independence and initiative, Flexibility and adaptability.

Language skills:
English or French: Strong knowledge in one language and ability to communicate in other language would be an asset.

Additional Information:
In line with UPU rules, this traineeship is reserved EXCLUSIVELY for STUDENTS. Any other candidate profile will not be considered. Recent graduates in the areas described above are also invited to apply. They must have graduated within six months of the date of this announcement.

The traineeship will be remunerated in accordance with current UPU Human Resources rules.

The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.

Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.

Only candidates under serious consideration will be contacted.

Applications from women and member states are particularly encouraged.

The UPU promotes diversity and work-life balance.

For further instructions regarding the online application process, please visit the UPU internet page at:

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