Associate Reporting Officer

E (most hardship)Non FamilyNon FamilyDanger Pay NOBNational Professional Officer

Reason

Regular > Regular AssignmentNo2024-04-01April 3, 2024

Associate Reporting Officer

Organizational Setting and Work Relationships
Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR.

S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
- Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media).
- Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
- Participate in annual reporting and planning process.
- Work closely with Information Management to ensure accurate and attractive data presentation, including maps.
- Support the monitoring of UNHCR's partnerships and consolidate information about Partners' activities.
- Assist in the preparation of briefing kits and presentations for missions and visitors.
- Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors' contributions to UNHCR.
- Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting.
- Prepare and distribute minutes of meetings.
- Provide technical support, training and clarification on UNHCR's reporting policies and deadlines.
- May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control.
- Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Journalism; Public Administration; Communication;
International relations; Political Science; Law;
or other relevant field.

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring.

Desirable
Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media.

Functional Skills
PG-UNHCR's Programmes
IT-Computer Literacy
DM-Data collection methodologies
SO-Networking
CO-Strategic Communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Shortlisting criteria include;
- Previous experience in reporting.
- Proven experience in drafting reports, updates and other publications targeting external audiences.
- Solid skills and previous experience in collecting information across the operation/from different offices and units and putting the information together in a reader-friendly way.
- Previous experience in taking meeting notes.
- Proven experience in managing tight deadlines for various products/publications.
- Strong English writing skill (drafting/editing).
- Solid knowledge of the operational context, in particular political aspects.

No written test to be conducted, shortlisted candidates will be invited for an interview.

When completing the application, candidates are required to list all their language skills – including their mother tongue. The three broad levels are A1/A2 ("Basic User"), B1/B2 ("Independent User"), and C1/C2 ("Proficient User").

In line with Recruitments and Assignments Policy, para 131 and 132, full consideration will be given to current GS and NO staff members, respectively, holding an Indefinite or Fixed-term appointment at the date of the deadline for application, who are serving in the country of the vacancy at the grade or one grade below or above, as well as any candidates serving at higher grades who fulfil the criteria for consideration on a preferred basis as per paragraph 136, before considering other candidates. If other candidates are considered, those with UNHCR-experience will be given favorable consideration before external candidates.English

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

• Drafting documents targeting internal and external audiences, such as operational updates, factsheets, SMC notes, and others, which requires strong writing skills and information-gathering capacity.

• Keep abreast of all developments in the operation for document drafting.

• Review and edit documents prepared by the External Relations Units as well as other Units and field offices.

• Produce meeting notes as required.

• Support the production of other documents, such as donor reports, as required.

• Support to conduct training on reporting.

• Support preparation and orgazanition of donor/high-level missions, as required.

Living and Working Conditions:

 

Additional Qualifications

Skills

Drafting Documents, Information ResearchBachelor of Arts (BA): Journalism, Bachelor of Arts (BA): Law

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance