Project Management Support - Officer (Operations)
Tarawa
- Organization: UNOPS - United Nations Office for Project Services
- Location: Tarawa
- Grade: Junior level - LICA-8, Local Individual Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Project and Programme Management
- Closing Date: Closed
Functional Responsibilities
Under the guidance and direct supervision of the Project Manager, the Project Management Support - Officer (Operations)’s roles and responsibilities will be as follows:
1. Project Management
- Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents,
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Assist the Project Manager in managing information flow, change control, risk register, and issue resolution by establishing document control procedures,
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Contribute to the dissemination and sharing of good practices and lessons learned in planning and knowledge-building,
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Assist the project manager in the preparation of project completion reports and ensure compliance with contractual obligations,
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Provide expertise in the use of UNOPS tools and techniques,
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Assist the project manager in the coordination with the host country's government so that the project meets legal requirements promptly,
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Assist the Project Manager to liaise with relevant local authorities for regulatory compliance.
2. Administration, Finance, Logistics
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Liaise with the UNOPS support service team for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services, and assets management.
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Ensure all business processes are backed up by required supporting documents and maintain an effective records system
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Maintain and file all project financial documents for audit and review purposes
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Ensure accurate data entry into UNOPS ERP
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Assist the Project Manager in monitoring the project expenses and budget as per the work plan and financial rules and regulations.
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Assist the Project Manager in processing payments, advance payment requests, and prepare project budget revisions
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Assist the Project Manager in generating financial reports through the UNOPS ERP adopting financial controls and reporting guidelines
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Coordinate necessary meetings, communications, and reports with suppliers
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Notify the Project Manager of any financial shortfalls or overspending
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Responsible for asset and inventory management under the project
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Prepares applications for tax exemption for the arrival of international shipments
Education/Experience/Language requirements
- First-level university degree (Bachelor’s or equivalent), preferably in Project Management, Business Administration, Finance, Accounting, Logistics, International Relations, or other relevant discipline, is required.
- An advanced university degree (Master’s or equivalent) or higher degree in the above-mentioned field is desirable and may substitute some of the required years of experience.
- Prince 2 Foundation Certification will be considered an asset.
Experience
- A minimum of two (2) years of relevant professional experience in providing administrative and project operational support in the areas of Administration, Finance, and Logistics.
- Experience with an international Organization and UN Agencies is an asset.
- Experience in the public sector in Kiribati is an asset.
- Knowledge of UNOPS/UN rules and regulations is preferred.
- Proficiency in using computers and Google Suite applications as well as web-based management systems is preferred.
Language requirements
- Full working knowledge of English is required
- Working knowledge of another official UN Language is an asset
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