Mission Hubs Secretariat Intern

Functional responsibilities 

Overall support for a variety of tasks and work packages related to the achievement of the Mission Hub work plans:

1. Administrative support

   • Schedule meetings, including on behalf of the Secretariat and the Mission Hubs themselves

   • Take meeting minutes

   • Maintain Mission Hub membership lists and associated mailing lists

   • Collect and consolidate feedback for further action 

   • Ensure all Mission Hub files are saved appropriately in the correct system

2. Communications support

   • Support internal communications content planning

   • Draft internal communications content, including text and graphics, to target audiences ranging from Mission Hub members to all UNOPS personnel

   • Draft regular updates for target audiences, including the Mission Hub co-chairs (who are members of the UNOPS senior management team)

   • Support the development of external communications materials as relevant, including liaising with the Communications Group for proofreading, graphic design and translation services

3. Knowledge management support

   • Support the scheduling of knowledge sharing and training sessions as appropriate on behalf of the Mission Hubs

   • Support the development of knowledge sharing materials (ex. fact sheets, presentation decks) as requested by the Mission Hubs

   • Ensure content on knowledge sharing platforms are up-to-date by publishing updates using content management systems (CMS)

4. Research

   • Support the Mission Hubs by conducting research on topics within the thematic areas of the Mission Hubs as requested

Training and learning components

At the end of this internship, the successful candidate will have gained:

• Unique exposure to UNOPS strategic direction setting and senior management;

• Exposure to UNOPS service lines and project delivery across all regions, with an opportunity to dive deeper into UNOPS work in specific thematic areas;

• Exposure to the communications and knowledge management areas at the corporate level through collaboration with different units at UNOPS;

• Experience in stakeholder management (including at senior levels), effective internal communication to large audiences (6,000+), and strategic knowledge management to enable improved organizational efficiency;

• Exposure to an international work environment;

• Exposure to UNOPS Headquarters; and

• Career guidance from their supervisor as well as the UNOPS career development portal.

Please attach a cover letter explaining your motivation for this position and describing how relevant your experience is. Applications without a cover letter may be disregarded.

1. Academic qualifications 

• Completion of secondary school or equivalent is required.

• To be eligible for this particular internship with UNOPS, the candidate must be studying towards a university degree in a relevant discipline, or have graduated with a relevant university degree in the past three years.

2. Language Skills

• Fluency and proficiency in English is required. 

• Proficiency in French or Spanish is strongly desirable.

3. Computer Literacy

• Strong technical skills and experience working with Google Suite and desktop publishing software (e.g. Adobe Creative Suite) is an asset; 

• .Experience working with content management systems (CMS) is an asset.

4. Internship-related experiences

While no prior work experience is required, some experience in communications, digital marketing or research related to the thematic areas of the Mission Hubs is highly desirable.

5. Additional requirements

• Excellent communications skills, especially English writing skills and copy editing, is required;

• Experience with digital communications is an asset.