Admin Officer - Male (Afghan Nationals Only)
Kunduz
- Organization: IRC - International Rescue Committee
- Location: Kunduz
- Grade: Junior level - Junior
-
Occupational Groups:
- Operations and Administrations
- Closing Date: Closed
Requisition ID: req51086
Job Title: Admin Officer - Male (Afghan Nationals Only)
Sector: Administrative/General Office
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kunduz, Afghanistan
Work Arrangement: In-person
Job Description
Main Purpose of the Job: The primary purpose of the Admin Officer's role in the field office is to ensure the efficient and effective management of administrative functions. This includes overseeing office premises, coordinating events and meetings, managing office supplies and assets, supervising support staff, maintaining landlord relationships, and providing exceptional guest services. The Admin Officer plays a crucial role in maintaining the overall functionality and professionalism of the office environment, supporting staff in various administrative needs, and ensuring compliance with IRC-A standards and agreements. General Duties: • Assist in the management of office premises and facilities in Kunduz field office, and make sure office setups are based on IRC-A standards. • Manage administrative supplies, office equipment, and other assets to ensure they are well-maintained. • make ensure that office supplies such as tea, coffee, utilities, and cleaning supplies stock are replenished on time and incoming and outgoing quantities are recorded. • Coordinate the arrangement of refreshments and the organizing trainings, meetings, and workshops, both within and outside of IRC. • Supervise the support team (Cleaners, Cooks, and housekeeper) and Maintenance team within the office and promptly report any issues as they arise. • Conduct field visits related to administrative issues and report findings to the Kabul admin team for further action. • Manage lease agreements for office premises and ensure compliance with contractual obligations. • Process the rent payment of all premises rented by IRC-A to the agreement on time and make sure that relevant landlord has received his/her payment. • Collect Paid Tax Papers of all the premises from the Finance Department and share them with relevant landlords. • Remain the Focal point on behalf of IRC with the Landlords. • Manage accommodations for visitors coming to Kunduz field office and work closely with the Kabul and field admin team to manage accommodations for Kunduz staff traveling to Kabul or other fields. Make sure guesthouses at field offices are hygienic, and well-furnished, there is enough space, and the guesthouse team is well-trained. • Provide upscale guest service experiences for the employees and guests throughout their stay. • Actively listen to and resolve complaints and address their requests. • Oversee petty cash management, including disbursements, reconciliations, and maintaining appropriate documentation. • Raise PRs whenever requested by supervisor. • Aid in the preparation of per diem, reimbursement, and other benefits to staff. • Fulfil any other job related duties as assigned by the supervisor. Specific Duties:
Qualifications
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