Non-Staff Consultant / Consultancy Firm

OVERVIEW

Parent Sector : Natural Sciences

Job Family: Procurement

Type of contract : Individual consultant (for individuals)/ Contract for Services (for consultancy firms)

Duration of contract : Expected 3 months

Recruitment open to : Individuals/Consultancy firms

Application Deadline (Midnight Paris Time) : 30 April 2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the Division of Science Policy and Basic Science (PBS), and the direct supervision of the Chief of Section of Basic Science, Research, Innovation and Engineering (RIE), in accordance with the UNESCO Programme and Budget 2024 – 2025 (42/C5) of the Major Programme II, the consultant/consultancy firm is requested to:

 

Assist the Chief of Section in the bidding and procurement process for the purchase of laboratory equipment in the field of electronic and mechanical engineering, to be delivered to the Bright Star University in Libya.

The list of laboratory equipment in the field of electronic and mechanical will be provided by UNESCO in consultation with the beneficiary university.

Long Description

To this end, the consultant/consultancy firm must within 3 months from contract signature:

1. Coordinate with the Bright Star University to draft & prepare the specifications for the required Lab equipment.
2. Conduct market research, including using the United Nations Global Marketplace (UNGM) website, to identify potential qualified suppliers who can meet the requirements.
3. In consultation with Bright Star University and UNESCO- Section of Basic Sciences, Research, Innovation and Engineering (RIE), prepare procurement plan, including timelines and milestones.
4. Coordinate the process of the competitive bidding in accordance with UNESCO’s procurement policy for the purchase of Lab equipment, this includes the preparation of bidding documents (incl. the final list of detailed specifications for the required Lab equipment), launching the applicable bidding process (invitation to bid), preparation of evaluation templates (Eval. Grid & Report), participating in the evaluation of bids received, until final selection of the supplier.
5. During the bidding lead-time, collect clarification requested by all bidders and keep updated the frequently asked questions page to provide same information to all bidders.
6. Prepare the draft terms of references of the contract(s), obtain required approval and get it ready for signature.
7. Follow up with selected supplier(s) to ensure successful completion of the contract(s).
8. Coordinate with the beneficiary university to ensure the successful delivery of the laboratory equipment to two different departments in the beneficiary university. This includes the preparation of all UNESCO paperwork (both hard and soft copy files) related to the delivery of all the equipment to the intended destinations, with accurate and up-to-date information and records of correspondence on the implementation of these procurements and of all related exchanges with the companies and the beneficiary university.
9. Provide regular progress updates to stakeholders.            
10. Draft narrative reports on actions performed, accomplishments, highlight challenges faced, and recommendations. 

Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Education:

Bachelor's degree or equivalent in business administration, management, commerce, supply chain, procurement or related technical field

 

Work Experience:

• Minimum 5 years of experience in handling large-value procurement activities
• General experience in public procurement (preferably involving intergovernmental organization/ multilateral development bank-funded projects).
• Specific experience in public procurement practices.
• Familiarity with procurement regulations and best practices.
• Familiarity with the UN system.
• Work experience with specialized agencies of the UN system, would be an asset.

 

Languages:

Excellent knowledge of English. Other UN language skills are an advantage.

DESIRABLE QUALIFICATIONS

• Completion of certification training in public procurement
• Experience with procurement with UN, and/or International NGO
• Experience in sustainable procurement

APPLICATION PROCESS

Interested candidates should submit their application online and attach under the “Employment History Form” section  the following documents in one combined file:

• An up-to-date CV stating details of educational qualifications, work experience, including prior experience of similar work.
• A financial proposal with a budget breakdown.

Application should be done through Success Factor only.  In case you are unable to attach the required documents in the system, you may send an email to sc.procurement@unesco.org quoting the reference 20692 in the subject line of your e-mail.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.