Procurement and Supply Management (PSM) Assistant

Details

Mission and objectives

The United Nations Development Programme (UNDP) works in 170 countries and territories to eradicate poverty while protecting the planet. We help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. In Angola, the Country Office (CO) is currently implementing its Country Programme (CPD) for the period of 2020 – 2022, which is based on the premise of ‘leaving no one behind’ and ‘reaching those furthest behind first’. The programme includes integrated solutions to complex, interconnected development challenges. These challenges are currently being addressed through three complementary priorities: 1. fostering poverty eradication and inclusive economic growth; 2. increasing resilience to shocks and crises and enhancing management of natural re-sources for conservation and economic development; and 3. strengthening inclusive democracy, human rights, justice and rule of law. In partnership with the Government of Angola, the CO under programme priority 2 (increasing resilience to shocks and crises and enhancing management of natural resources for conservation and economic development) has been mobilizing efforts and resources to address development challenges in the areas of biodiversity and ecosystems, renewable energy, environmental policy and planning, natural resources management and governance, climate change, disaster risk reduction, resilience building, recovery and livelihoods. UNDP operates through offices in Luanda (for national level interventions), with site representations in Benguela, Cuanza Sul and Huíla.

Context

Under the guidance and supervision of the UNDP/GF Senior PSM Manager, the UN Volunteer in Angola will work to support the establishment of the entire supply chain, from product selection to the rational use of medicines with Global Fund methodology and that programs successfully reach their targets. Procurement in Global Fund-financed projects is governed by the same regulations, rules and procedures applicable to other procurement activities by UNDP under the principles: a) Provide the best value for money, b) Embody fairness, integrity, transparency, c) Engage in effective international competition and d) Serve the interests of UNDP. Value for Money is about providing services of the right quality, level and cost that reflect the needs and priorities of customers, council taxpayers and the wider community. The National UN Specialist Volunteer will be monitoring the routine tracking of the key elements of programme/project performance, usually inputs (e.g. activities, staff, curricula, materials) and outputs (e.g. intervention sessions completed, people reached, materials distributed, antiretrovirals (ARVs) distributed etc.) through proper record-keeping, regular reporting and surveillance systems, as well as service delivery point observation and client surveys.

Task description

Within the delegated authority and under the supervision of Head of Unit or his/her designated mandated representative(s), the UN Volunteer PSM Specialist will: • Support customs clearance processes in liaison with the PSM Assistant • Support on verification of quantity and quality on arrival of goods at port and health units • Support the reception of health products at the Benguela and Cuanza Sul health units; ensure that Delivery Notes Reception Reports are issued and are on file. • Support the administrative processes related to the quality control of health products. • Organize the archiving of health procurement documentation. • Preparation of financial and accounting documents; • Maintenance of the Centre’s calendar, contact list, arrangement of appointments and meetings. Maintenance of protocol procedures; • Coordination of the information flow in the office and arrangement of on/off-line team meetings; • Preparation of informal translations/interpretation; • Administration of supply and assets management; • Provision of technical support in development/maintenance of digital platforms/social media channels where requested. • Screening of incoming calls and correspondence; arranging world-wide telephone and video conferences. • Organization of workshops and conferences in coordination with other staff; support for international participants’ travel and logistics matters. • Provision of support to the Greening UNDP initiatives and activities as a task force team member. • Provision of wide range of support on administration/programme activities. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.