Planning, Monitoring, Evaluation and Reporting (PMER) Assistant

Organizational Context

The IFRC has its headquarters in Geneva, with regional and country offices throughout the world. The IFRC is led by a Secretary General who provides the central capacity of to serve, connect, and represent National Societies. The IFRC’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners.

The IFRC has five regional offices, as follows: Americas (Panama City); Africa (Nairobi); Asia and Pacific- AP (Kuala Lumpur); Europe (Budapest); Middle East and North Africa-MENA (Beirut). The regional office for Africa supports 48 National Societies to strengthen their humanitarian and developmental work, helping them to remain sustainable, relevant partners of choice and accountable for their actions.

The Yaoundé Country Cluster Delegation (CCD) covers the Red Cross National Societies of Cameroon, Equatorial Guinea, Gabon, and Sao Tome & Principe, each with a separate Unified Plan. These National Societies need close support in PMER. The incumbent will be part of the Yaoundé CCD team and will provide planning, monitoring, evaluation, and reporting (PMER) support to both IFRC and NS teams. They will work closely with other technical units. This position is subject to support and technical guidance from the Senior Officer, PMER outposted to the Yaoundé CCD by the Regional Office.

Job Purpose

The PMER team is responsible for performance-based management systems and the overall quality and effectiveness of the planning, monitoring, evaluation and reporting systems in the Yaoundé CCD.

This position will support the refining and implementation of appropriate monitoring and evaluation processes and systems to support project management, impact assessment and learning. Providing technical support to Yaoundé CCD team, the PMER Assistant will ensure planning, data collection, analysis and dissemination of monitoring and evaluation results and donor-related reporting. The position will support learning and evaluation and ensure lessons learnt are incorporated into the projects/programs.

Job Duties and Responsibilities

The position holder will:

1. Planning

1. 1. Support National Societies during project/program planning.

2. Support the establishment and maintenance of monitoring systems, including:

1. 1. Ensure that monitoring plans are in place for all National Societies.
   2. Develop and maintain monitoring and reporting schedules
   3. Provide technical support to ensure monitoring and reporting systems contribute to reliable data collection and timely analysis of program and project results.
   4. Provide technical support to facilitate the use of monitoring data for analysis and decision making.
   5. Establish systems to remind and prompt National Societies to submit monitoring reports against schedules set for all projects and programmes
   6. Provide input to the development of quality standards and tools in the areas of monitoring and evaluation.

3. Support evaluations through technical leadership and management, including:

1. 1. Support or manage evaluation
   2. Support the development of terms of reference for any evaluations conducted
   3. Ensure evaluations are done as prescribed and in accordance to IFRC evaluation Framework
   4. Lead and support lesson learn and reviews meetings
   5. Document the lessons and agreed action points from above meeting and follow up to ensure they inform program improvement.
   6. Use qualitative data when applicable and advise on qualitative data collection methods and good practices (including interview skills, focus group facilitation, and survey design and response categories).
   7. Advise on sampling techniques (such as random, stratified, and purposive) and their applications and relevance for a selected evaluation or methodology.
   8. Provide quality control during the review and comment phase throughout the evaluation process.
   9. Support drafting of Management response to ensure learning from evaluations are actioned.
   10. Identify opportunities for participatory evaluation and integration with Community Engagement and Accountability to ensure evaluations consider community input.

Job Duties and Responsibilities (continued)

4. Support Data analysis

1. 1. Advise on the utility of various types of data collection and analysis tools using available analysis tools.
   2. Support data analysis and visualization of data collected to support program monitoring and donor reporting. This will include developing dashboards as needed.

 5. Support effective communication of monitoring and evaluation information

1. 1. Ensure the collation and inclusion of appropriate program and project monitoring and evaluation information into external and internal reports
   2. Ensures best practices are captured and disseminated among National Societies
   3. Support the sharing of findings and lessons learned to improve programmatic and organizational learning.
   4. Provide constant communication and support to ensure NS are aware of their monitoring and evaluation obligations.

6. Reporting

1. 1. Support in the development of donor reports as required including any evaluation or lessons learnt reports.
   2. Present analysed data into reports or dashboards as needed

Education

Required

• University degree, or equivalent, in relevant disciplines (Monitoring and Evaluation, Mathematics, Statistics, Economics, or relevant quantitative fields)
• Relevant professional training or relevant experience in monitoring, performance-based management, planning or evaluation.

Preferred

• Relevant post-graduate degree or MBA (or equivalent)

Experience

Required

• Minimum of 1 year work experience in Monitoring, Evaluation, planning and/or analysis and reporting.
• Minimum of 1 year work experience in an international setting.
• Experience working in the developing countries
• Experience working in the Africa Region

 

Knowledge, Skills and Languages

Required

• Demonstrated capacity for analytical and strategic thinking
• Superior writing and editing skills
• Excellent communication and inter-personal skills
• Excellent relationship-building skills; ability to build and strengthen internal networks
• Expertise in planning processes.
• Conducting and/or supervising needs assessments and surveys, data analysis
• Fluently spoken and written English and French

Competencies, Values and Comments

• Communication
• Collaboration and Teamwork
• Judgement and Decision Making
• National Society and Customer Relations
• Creativity and Innovation
• Building Trust