The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is financing Infrastructure for Tomorrow in Asia and beyond – infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 111 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled, and promotes regional connectivity.
The Investment Operations Management Committee (IOMC) is the primary coordination body for all investment operations (IOs) of the Bank, tasked with driving a client-centric, programmatic model, fostering collaboration across IOs, and delivering on the Bank’s Corporate Strategy objectives. The IOMC Secretariat, led by the Vice President Investment Solutions (VPIS) Office, is responsible for the end-to-end administrative, operational, and coordination support of the IOMC’s mandate and activities.
The IO Advisor (IOMC Secretariat, or IOMC Sec) will provide professional, analytical, and advisory support to IOMC Sec for the efficient execution of the IOMC’s corporate and IO mandate. The ideal candidate will ensure effective communication, timely and high-quality delivery of strategic IOMC Sec services, and full alignment of all IOMC activities with its official terms of reference, the Bank’s Corporate Strategy, and the evolution of its client-centric, programmatic IO model.
Responsibilities:
IOMC Meeting Management and Administrative Operations
- Lead the preparation and coordination of IOMC’s fortnightly meetings, including drafting and finalizing agendas in consultation with IOMC, collating pre-meeting materials, and confirming attendee/alternate participation.
- Manage meeting logistics (in-person/virtual), and record detailed, accurate meeting minutes, capturing key discussions, decisions, action items, and responsible parties/deadlines. Additionally, ensure IOMC reviews minutes on time.
- Distribute approved meeting minutes and follow-up materials to all IOMC members and relevant IO staff (excluding sensitive/non-public information per IOMC decision).
- Maintain a centralized, secure repository for all IOMC meeting records, agendas, and supporting documents.
- Coordinate ad-hoc IOMC meetings (e.g., emergency responses, strategic decision-making sessions) as required, with the same level of administrative rigor as regular meetings.
- Manage IOMC’s general administrative workflows, including correspondence, document filing, and response to routine queries from IO staff on IOMC processes/decisions.
Coordination and Information Sharing Across IOs
- Facilitate the collection and dissemination of IOMC-relevant information, including lessons learned, success stories, cross-department collaboration cases, and early-stage pipeline information (project leads, programmatic initiatives) as defined in the IOMC terms of reference (TOR).
- Act as the primary liaison between IOMC and IO teams, relaying key requests, updates, and feedback to ensure timely and transparent communication as a core IOMC cultural shift objective.
- Coordinate with IO leadership to gather input for IOMC discussions on strategy, planning, client engagement, and resource optimization. Ensure all relevant IO perspectives are captured and shared in advance of committee deliberations.
- Liaise with other Bank units on IO-related matters, including transition-phase participation, reporting, and cross-Bank alignment.
IOMC Decision-Making and Action-Item Tracking
- Establish and maintain a robust tracking system for IOMC action items, monitoring progress against deadlines, following up with responsible IO teams/members, and providing regular status updates to the IOMC.
- Support IOMC’s collaborative decision-making process by collating pre-meeting input on unresolved cross-IO issues, preparing background briefings, and documenting consensus (or lack thereof) for committee discussions.
- Coordinate the escalation of non-consensus issues from the IOMC to the Executive Committee, per the IOMC TOR, including preparing escalation materials and liaising with the President’s office for follow-up.
- Disseminate IOMC decisions to relevant IO stakeholders in a clear, timely manner, and support the communication of decision rationales to ensure organizational accountability and visibility.
IOMC Strategy, Planning, and Continuous Improvement
- Provide analytical and administrative support to IOMC’s strategy and planning workstreams, including IO business planning, strategic client development, cross-IO unit plan coordination, and IO structure/departmental role reviews.
- Support IOMC’s review process, including collating data on IOMC’s functioning, achievements, gaps, and challenges; conducting stakeholder consultations with IO leadership and relevant Bank units; and drafting background reports for the review team.
- Assist in the development and implementation of IOMC process and system improvements (e.g., reporting efficiency, digital collaboration tools) to enhance the committee’s effectiveness and align with the Bank’s lean/agile structure objectives.
- Prepare periodic performance dashboards and reports on IOMC’s activities, outcomes, and action item completion, highlighting progress against IOMC’s core objectives.
Secretariat Governance and Compliance
- Ensure all IOMC Secretariat activities comply with the Bank’s internal policies, procedures, and IOMC’s official TOR. Update Secretariat guidelines as needed to reflect changes to IOMC’s mandate or Bank processes.
- Maintain the confidentiality of sensitive, material non-public information related to the IOMC’s discussions and decisions, adhering to the Bank’s data governance and privacy standards.
- Support IOMC’s quality-management processes by ensuring that all committee activities are documented and auditable, contributing to the IOMC’s objective of transparent accountability.
Requirements:
- Master’s degree or equivalent in management, economics, or a related field.
- Minimum 15 years of professional experience in coordination roles supporting governance bodies or cross-departmental teams (preferably in international organizations or government systems).
- Minimum eight years of experience in investment operations.
- Minimum five years of experience in supporting decision-making processes, including meeting management, minute-taking, and action-item tracking for senior leadership (at the vice-president (VP) or director-general (DG) level).
- Demonstrated experience in cross-departmental coordination and information sharing in a complex, global organizational structure.
- Experience working with multilateral development banks (MDBs) is highly desirable. Client-centric programmatic models or corporate strategy implementation will be an added benefit.
- Experience supporting strategic planning, process improvement, and review initiatives will be an advantage.
- Expertise in committee secretariat management, including agenda design, minute-taking, and meeting logistics (in-person/virtual hybrid models).
- Proficiency in using project-management and collaboration tools to track action items, manage documents, and facilitate cross-team communication.
- Strong analytical skills to compile data, draft briefings/reports, and support strategic planning and process improvement workstreams.
- Knowledge of administrative governance, compliance, and confidentiality standards in international organizations.
- Familiarity with digital documentation and secure repository management to maintain IOMC records.
- Meticulous attention to detail; ability to manage multiple priorities and ensure the smooth functioning of concurrent Secretariat activities (e.g., meeting preparation, action item tracking, report drafting).
- Strong cross-team collaboration skills, with the ability to build positive working relationships with IO departments and other Bank units, and drive follow-up on action items with minimal supervision.
- Ability to identify administrative and coordination gaps in IOMC’s processes and propose practical, efficient solutions to enhance secretariat effectiveness.
- Demonstrated commitment to upholding the confidentiality of sensitive organizational information and acting with the highest level of professional integrity.
- Ability to work in a fast-paced, agile environment and adjust to changing IOMC priorities.
- Exceptional verbal and written communication skills, with the ability to interact effectively with senior leadership (VP/DG level) and cross-functional teams, and act as a clear, concise liaison between stakeholders.
- Exceptional English language proficiency (written and verbal) for communication, meeting documentation, and report drafting.
AIIB is committed to diversity, transparency, and inclusion. We believe our strength comes from having a team with the right diverse skills, experiences, and abilities selected through a merit-based competitive process. We actively encourage applications from people from both within and outside AIIB members, regardless of nationality, religion, gender, race, disability, or sexual orientation.
Join in AIIB’s mission to promote sustainable infrastructure investments and to improve social and economic outcomes in Asia and beyond.
Previous experience and qualifications will determine the grade and job title at which successful applicants will enter AIIB.