UNICEF Jakarta is looking for a Supply Associate who will support end-to-end supply-chain processes, including planning, procurement and contracting, logistics, Procurement Services, supplier and contract follow-up, data management and reporting. The Supply Associate manages complex cases, coordinates with internal clients and external partners, and contributes to improvements in supply-chain services, systems and delivery mechanisms. The position will strengthen operational capacity and support appropriate segregation of duties across procurement and supply processes, while enabling timely, compliant and effective programme delivery. This is a Temporary Appointment position for 364 days.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Opportunity
Under the supervision of the Supply & Procurement Officer, the Supply Associate performs advanced and specialized supply-chain functions requiring technical knowledge, sound judgment and a high degree of operational independence.
The position supports end-to-end supply-chain processes, including planning, procurement and contracting, logistics, Procurement Services, supplier and contract follow-up, data management and reporting. The Supply Associate manages complex cases, coordinates with internal clients and external partners, and contributes to improvements in supply-chain services, systems and delivery mechanisms. The position will strengthen operational capacity and support appropriate segregation of duties across procurement and supply processes, while enabling timely, compliant and effective programme delivery. This is a Temporary Appointment position for 364 days.
How can you make a difference?
The Supply Associate will be responsible for the following duties and tasks:
1. Supply Planning and Monitoring
• Contribute to the development, implementation and monitoring of the Supply Plan and Supply Unit Annual Work Plan, ensuring alignment with programme priorities, available resources and implementation timelines.
• Analyze programme requirements, historical consumption, procurement and delivery trends to support realistic forecasting and planning.
• Monitor supply-chain performance, identify operational bottlenecks and risks, and support emergency preparedness and timely follow-up actions.
2. Procurement/contracting
• Conduct market research for goods and services and provide inputs to procurement strategies that promote value for money, sustainability, competition and compliance with UNICEF procurement principles.
• Work with Programme sections to plan procurement and contracting activities and support the development and review of specifications, Terms of Reference, cost estimates and logistics requirements to ensure clarity, feasibility and market alignment.
• Support the establishment and maintenance of LTAs and process procurement requisitions in accordance with applicable procedures.
• Prepare and issue RFQs, ITBs and RFPs; organize bid openings; coordinate the evaluation process; conduct commercial and financial analyses, as applicable; and facilitate clarifications and negotiations with suppliers.
• Prepare award recommendations and submissions to the Contract Review Committee, as required.
• Draft Purchase Orders and contracts in SAP and ensure that procurement documentation is complete, accurate, compliant and audit-ready before submission for approval.
• Keep internal clients informed of procurement progress and coordinate with suppliers to monitor delivery timelines, address issues and facilitate fulfilment of contractual obligations.
• Support supplier performance monitoring by maintaining updated supplier records, coordinating performance evaluations and documenting performance issues and agreed corrective actions.
• Support contract closure by confirming completion of deliverables, reconciling outstanding matters, facilitating final invoice verification, updating SAP records and ensuring that documentation is properly archived.
• Conduct end-user monitoring with Programme sections to assess the suitability and performance of procured goods and services and use the findings to inform future procurement decisions.
• Maintain complete and organized procurement files and support compliance reviews and audit follow-up.
3. Logistics & Warehousing
• Provide logistics inputs to Supply planning, including advice on customs clearance, transportation, delivery arrangements, port capacity and potential warehousing requirements.
• Monitor supply pipelines using corporate systems and dashboards, coordinating with Programme colleagues, Supply Division, freight forwarders and logistics service providers to facilitate timely clearance and delivery.
• Maintain logistics documentation, including customs-clearance records, shipping documents, delivery notes and invoice-supporting documentation.
• Identify requirements for logistics service providers, support relevant contracting processes and monitor performance against agreed service standards and KPIs.
• Where Country Office warehousing is activated, support warehouse assessments, receipt and dispatch operations, inventory records, physical counts, stock reporting and appropriate storage and inventory controls.
• Prepare relevant documentation for the disposal of supplies through the Property Survey Board, when required.
• Analyze logistics and inventory data and prepare reports to support operational monitoring and decision-making.
4. Procurement Services
• Facilitate Procurement Services transactions in collaboration with Programme sections, government counterparts and UNICEF Supply Division.
• Support forecasting and costing of Procurement Services requirements and monitor the issuance of Purchase Orders and Stock Transfer Orders related to Procurement Services Sales Orders.
• Follow up with Supply Division, freight forwarders and relevant partners on manufacturing, shipment, customs clearance, delivery and distribution status, as applicable.
• Maintain updated transaction records and monitor the pipeline of incoming Procurement Services shipments.
• Where provided for in the applicable Memorandum of Understanding and Cost Estimate, support arrival, customs clearance, temporary storage, packing and in-country distribution to agreed delivery points.
• Prepare Vaccine Arrival Reports, as applicable, and coordinate the reporting and follow-up of damaged goods, discrepancies, short landings, delays and quality concerns.
• Maintain complete, traceable and audit-ready files for Procurement Services transactions.
• Support the identification of capacity-building opportunities for government counterparts to strengthen Procurement Services processes and related supply-chain arrangements.
5. Supply Chain Strengthening for National/Government Supply Chains
• Support the supervisor and Programme Sections in implementing supply chain strengthening activities with government counterparts and partners, including assessments, forecasting, supply planning and identification of operational improvements.
• Provide operational and logistical support for capacity-building activities, including training, workshops and knowledge sharing on relevant supply chain topics.
• Liaise with government counterparts and implementing partners, as required, to support implementation, monitor agreed actions and maintain appropriate documentation and reporting.
6. Info- and Data Management and Reporting
• Maintain accurate and timely procurement and supply data, ensuring data integrity across relevant systems, trackers and dashboards.
• Monitor agreed supply-chain KPIs, analyze performance trends, identify bottlenecks and risks, and escalate issues requiring follow-up to the supervisor.
• Prepare periodic and ad hoc reports, analyses and presentations to support management oversight and operational decision-making.
7. Other duties/responsibilities:
• Support knowledge sharing, onboarding and the development or improvement of Supply tools, templates, guidance materials and working processes.
• Support audit preparation, management reporting and follow-up on agreed actions, as required.
• Support emergency preparedness and response activities and undertake other Supply-related duties assigned by the supervisor, as necessary.
If you would like to know more about this position, please review the complete Job Description here: 
TOR GS6 Supply Associate TMS.pdf
To qualify as an advocate for every child you will have…
Minimum requirements:
- Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
- A minimum of six years of relevant experience in supply chain management, procurement, contracting, logistics, or a related operational field.
- Fluency in English and Bahasa Indonesia.
Desirables:
- Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts
- Experience in procurement and contracting processes, supplier management, contract follow-up, logistics and coordination of supply transactions is highly desirable
- Experience using SAP or other enterprise resource procurement systems, including maintaining accurate procurement and supply records
- Experience in data analysis, KPI monitoring, reporting, and maintaining complete and audit-ready documentation
- Experience working in a development or humanitarian context, including engagement with government counterparts, implementing partners or United Nations agencies.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize yourself with our competency framework and its different levels.
UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.
UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, fraud, corruption and other forms of misconduct.
UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference, safeguarding and background verification checks. These checks may include verification of academic credentials and employment history, screening against relevant United Nations misconduct databases, and requests for misconduct disclosures from current and former employers, professional associations, other relevant organizations and participating organizations under inter-agency safeguarding initiatives, including the Misconduct Disclosure Scheme (MDS), where applicable. Appointment, selection and continued engagement are subject to the satisfactory completion of all required checks. Selected candidates may be required to provide additional information and consent to enable UNICEF to undertake these checks.
Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidates’ willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel.Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF is committed to fostering an inclusive, representative, and welcoming workforce.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
Humanitarian action is a cross-cutting priority within UNICEF’s Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.