Treasury Officer

Treasury Officer

ORGANIZATIONAL CONTEXT:

The incumbent will work under the direct supervision of the Assistant Treasurer (P4), and in line with the overall objectives of the Treasury cash and risk management policy and consolidated streamlining of banking and cash management, and in co-ordination with the Accounts and Financial Service with reference to accounts payables and general ledger reconciliations.

The Treasury Officer occupies an integrated role in analysing contextually the local banking environments together with developing standard operating procedures and recommendations for selecting appropriate banking and cash delivery modus operandi. Developing enhanced due diligence and control procedures and mechanisms to mitigate banking and cash fraud. In addition, the Treasury Officer will support the overall functions of the Treasury Unit, i.e. the liaison with external banking providers, the follow-up of and response to internal and external audit banking and cash management recommendations, and the analysis of related recurring and significant audit findings. The incumbent will obtain and document the operational requirement for all UNHCR¿s bank accounts and document modus operandi and enhanced internal control for all Field banking and cash operations. .

The Treasury Section, as part of the Office of the Controller, carries out its responsibilities under the overall supervision of the Treasurer (Chief of Section, P5). The Section furthermore consists of the Assistant Treasurer (P4), 2x Senior Treasury Associates (G7), 1x Treasury Associate (G6), and 1x Senior Treasury Assistant (G5).


FUNCTIONAL STATEMENT:

Accountabilities

- Field bank accounts and cash provision are safeguarded and optimized;
- Internal controls and risk mitigation for banking and cash fraud in the field are strengthened;
- Operational needs and requirements for all field bank accounts and cash operations are analysed and documented;
- Contextual banking solutions for integrated field bank account and cash management are documented;
- Oversight on global cash operations is performed, and recurrent audit recommendations relating to field banking are addressed;
- Appropriate banking and service providers for field banking and cash operations are evaluated;
- The electronic banking payment infrastructure for field bank accounts is streamlined.

Responsibilities

- To monitor local compliance with UNHCR¿s policies and processes for banking and cash management;
- To develop standard operating procedures for cash operations in the field, and to determine and validate operational banking requirements for the various environments: a) standard; b) in remote locations; and c) in emergency operations;
- To develop specific procedures and financial guidance notes to ensure due diligence to mitigate banking and cash related fraud at the field level;
- To monitor and evaluate performance of local financial service providers and recommend modification and/or termination of banking agreements;
- To support cash management in the field with the compilation of technical and functional evaluation of operational banking and cash delivery environment;
- To analyse and document technical banking environments at the field level for compliance with local banking regulatory, settlement and clearing requirements;
- To provide support to implement standardized e-banking platforms for the field, its enhancements to comply with specific country clearing banking formats to further streamline end-to-end process for payments;
- To provide integrated enhanced automated banking payment and disbursement infrastructure to the field and, in this context, to assist with important liaison and coordination functions with the field directly and the Accounts and Financial Service;
- To conduct research and in-depth analysis of key audit and oversight matters and recurring recommendations relating to banking and cash management;
- To monitor the status of progress in measures taken by the field to address these audit recommendations;
- To assist the field and contribute to appropriate and timely responses to internal and external audit recommendations and reports;
- To inform DFAM Management of audit and oversight related developments regarding banking and cash management;
- To maintain records on all operational requirements on field banking and cash operations;
- To liaise and coordinate with the field and with the Accounts and Financial Service on all technical and functional integration activities of banking and cash management, to ensure accurate and complete general ledger accounts;
- To promote best practice in banking and cash management and disseminate related procedures to the field;
- To carry out any other duties, as requested.

Authorities

- To analyse and document contextual bank account structures and cash management requirements at the field level;
- To assist with the evaluation and selection process of banking and cash financial service providers in the field, in co-ordination with negotiated corporate banking contracts;
- To analyse and draft standard operating procedures for banking and cash management in the field;
- To provide technical banking requirements to the field, to enhance the development of banking and cash management infrastructure systems;
- To process the opening and closing of field bank accounts, and document selection and structure of local cash provision at the field level;
- To administer the submission of authorized banking signatories to local banks at the field level;

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE:

- Advanced University Degree in Finance, Business Administration or Accounting.
- Minimum eight years of previous job experience in the area of finance, cash management or banking, of which four years related to the field.
- Excellent knowledge of international banking and cash management best practice.
- Working experience within UN system organizations.
- Good knowledge of the UN system, its rules, procedures and processes.
- Fluency in English, including strong drafting skills and capacity to communicate complex banking and cash management issues to the field.
- Proven ability to deal with multiple tasks in a courteous and service-oriented manner, in demanding working conditions that often have an emergency environment.
- Experience and ability to work with internal and external partners at a senior level.
- Strong analytical skills and creative thinking for workable solutions in a highly integrated ERP and Treasury Management Systems environment.
- High level of initiative, solutions-oriented personality and a team player.
- Working experience with PeopleSoft MSRP Finance/Supply Chain and Treasury Management modules.
- Computer literate in MS Office applications.

DESIRABLE QUALIFICATIONS & COMPETENCIES:

- Knowledge of international global banking and best practice in cash management;
- Knowledge of UNHCR and UN Investment Guidelines;
- Knowledge of UNHCR and UN Financial Regulations and Rules;
- Knowledge of French or another UN language.