Project Administration Officer

TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. It actively monitors and investigates wildlife trade and provides information to diverse audiences worldwide as a basis for effective conservation policies and programmes. TRAFFIC is a strategic alliance of the World Wide Fund for Nature (WWF) and International Union for the Conservation of Nature (IUCN). TRAFFIC is an international network which is organised into six regional hubs.

The salary for this position is £26,000 - £29,000 p.a. dependent on skills and experience.

This position is responsible for ensuring the consistent and efficient administration for projects which TRAFFIC International has financial and reporting responsibilities. The Project Administration Officer works closely with various members of the project team at TRAFFIC International and throughout the TRAFFIC network. The Project Administration Officer is the key contact point with external donors for contractual and reporting issues.


• Reviewing, advising and negotiating on the terms of donor contracts and agreements

• Registration of projects and the maintenance of data in a central project database

• Organising any necessary outgoing project funding agreements and arranging for the timely transfer of funds to TRAFFIC offices

• Advising the project team on the management of project finances, maintaining cash-flows and assisting with budget forecasts and liaising with the project team on a day-to-day basis

• Maintaining project files and archive

• Working with TRAFFIC offices and staff to ensure the timely preparation and submission of project financial reports, project technical reports and any other documents required by donors

• Contributing to the internal communication platforms to highlight project processes including monitoring, review and evaluation.

• Preparation, if required by donors, for project audits including the collection and review of supporting documentation from the TRAFFIC offices.

• Preparation of project documentation for annual statutory audit and providing additional information during the audit as required.

• Supporting as required the team on proposal development and proposal submissions for the network.

• Assisting in preparation for meetings where information on projects or proposal development is required.

• Assisting with the preparation of training materials and participation in training sessions for network staff.