Associate Functional Analyst

 

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  please note that the deadline for applications is indicated in local date and time.

 

(a)        Organizational Setting

The post is located in the Operations Service of the Hague Registry.  The Operations Service processes international design applications and other transactions related to the administration of the various Acts of the Hague Agreement.

 

(b)       Purpose Statement

The incumbent analyzes business requests with a view to contributing to the improvement of the Hague Registry’s operational services to users, particularly those related to the geographical expansion of the Hague System and the accession of countries with examining Offices.

 

(c)        Reporting Lines

The incumbent works under the supervision of the Head of the Operations Service.

 

(d)       Work Relations

The incumbent liaises with Member Offices, users, legal officers and IT developers on operational design, development, deployment and support issues for the Hague Registry.

 

 

The incumbent performs the following principal duties\:

 

(a)      Analyze and document business requirements in accordance with applicable legal frameworks.

(b)      Based on documented legal parameters, provide technical input with respect to the transformation of business requirements into functional use cases and provide preliminary business specifications.

(c)      Participate as a team member to identify system solutions; conduct, coordinate and facilitate system testing to support functional and maintenance releases and provide feedback to IT specialists for system enhancements.

(d)      Communicate with counterparts in Members’ Offices and discuss and provide information on how to accommodate particular requests.

(e)      Participate in regular meetings with legal and IT colleagues and propose solutions to issues identified, in accordance with legal requirements; draft meeting outcomes and related reports.

(f)       Provide technical input for the Hague Working Group and Hague Union Assembly documents and reports on the implementation of changes to processes, systems and tools.

(g)      Participate in project delivery lifecycle by drafting business cases and specifications, conducting relevant analyses and drafting reports.

(h)      Maintain and update information material on system and process change and provide targeted information sessions and training with a view to increasing technical ownership within the Hague Registry.

(i)        Conduct research on specific topics as assigned, evaluate data, present results and draft reports for management.

(j)        Perform other related duties as required.

 

 

Education

Essential

First-level university degree in law, business administration or related discipline.

Desirable

University degree including studies in intellectual property.  A relevant advanced university degree may be accepted in lieu of two years of experience.

Experience

   Essential

At least three years of relevant professional experience in the delivery of business requirements and information services, including in an intellectual property office or comparable organization.

Desirable

Experience working with intellectual property IT systems.

Language

Essential

Excellent written and spoken knowledge of English.

Desirable

Knowledge of French.

 

Job-related competencies

Essential

Knowledge of the business and administrative procedures under the Hague Agreement.

Ability to perform root cause analysis and shape unstructured and disjointed information into cohesive business requirements; problem-solving skills.

Ability to explain the rules, regulations and procedures governing the area of work.

Excellent communication skills, both oral and written.

Excellent time management and work organization skills.

Integrity in dealing with confidential and sensitive data.

Excellent IT skills for data management and search, and web publication (HTML).

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and web collaborative workspaces (JIRA and Confluence) and the ability to adapt to new systems and tools quickly.

Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

 

 

 

1.  Communicating effectively.

2.  Respecting individual and cultural differences.

3.  Showing team spirit.

4.  Managing yourself.

5.  Producing results.

6.  Embracing change.

7.  Respecting ethics and values.

 

 

 

Mobility\:  Candidates appointed to an international position with WIPO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

 

Annual salary\:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.  The figures quoted below are based on the March 2017 rate of 79.3%

 

P2
Annual salary	$46,026
Post adjustment	$36,499
Total Salary	$82,525
Currency USD

 

 

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

 

Additional Information

 

Initial period of two years, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

 

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

 

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

 

The Organization reserves the right to make an appointment at a grade lower than that advertised.

 

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

 

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

 

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

 

Additional background checks may be required.