Generic Vacancy Announcement - Procurement Assistants GS-5, Supply Division, Copenhagen

This is a Generic Vacancy Announcement (GVA) for the Talent Group for Procurement Assistants at the GS-5 level in UNICEF Supply Division, Copenhagen.

Generic Vacancy Announcement

 

Procurement Assistants (GS-5 level)

UNICEF Supply Division, Copenhagen

 

UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

Supplies are essential to fulfil children’s rights.  UNICEF procures and supplies over 5,000 products to address the needs of children. Supporting child survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children’s health, education and protecting them from abuse, exploitation and neglect.

  

For Every Child…a Sustainable Future

This is a Generic Vacancy Announcement (GVA) for the Procurement Assistant Talent Group (GS-5 level) in UNICEF Supply Division. Talent Groups at UNICEF are exclusive lists of pre-vetted, highly qualified candidates intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the GS-5 Procurement Assistant Talent Group for Supply Division for a period of 36 months. While placement in the Talent Group does not guarantee a position, it is an important resource for filling vacancies. Candidates placed into the Talent Group will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process.

 

How Can You Make a Difference?

Procurement Assistants GS-5 in Supply Division are responsible for assistance with the procurement cycle for a segment of products, providing effective services to UNICEF country programs and Procurement Services clients, ensuring accurate and timely processing of requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

Key Responsibilities will include:

1.Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepare and draft price and cost estimates for Procurement Services transaction including freight.

2.Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.

3.Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.

4.Drafts and prepares international tender invitations. Assists with preparation of Contract Review Committee submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.

5.Monitors the status of Country Office programme and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods.  Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.

6.Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.

7.Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.

8. Maintains order filing in accordance with UNICEF guidelines.

9. Any other duties or assignments as requested by the supervisor.

 

To qualify as a Champion for every Child you will have…

Required:

Valid working permit and residency in Denmark

Completion of secondary education

Five years of procurement related working experience

Fluency in English

 

Desirable:

Additional training related to business administration, procurement, supply management and similar.

Work experience with public procurement in an international organisation

Working knowledge of UN systems, policies and procedures

Knowledge of SAP or similar ERP system

Knowledge of additional UN language (Russian, Spanish, Chinese, Arabic, French)

 

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. In addition, the following functional competencies will be required for these positions:

•Analysing
•Learning and Researching
•Planning and Organising
•Following Instructions & Procedures

To view our competency framework, please click here: https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

 

Remarks

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

The closing date of this GVA is 31 December 2017. Review of applications, will be done on a rolling basis throughout 2017 with periodic batching of candidates for assessments during the year, based on the needs of the Division.  The first review will take place on 19 May 2017, so it is advised that you submit your application before that date.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php.  Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.  Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org.

 

Visit us at www.unicef.org/supply/