Procurement Officer

Scope of work:

The Procurement Officer, under direct supervision and guidance of the Procurement Manager/or Senior Procurement Officer, is responsible for procurement of goods and services while ensuring value for money in and in compliance with SCA Procurement Manual. The incumbent is required to maintain coordination with RMOs (Regional Management Offices) for procurement in Kabul Management Office (KMO) and follow up on contract payments and Purchase Orders for timely deliveries. The incumbent is required to execute all the duties and tasks in compliance with SCA, policies, rules and regulations.

Main Responsibilities

• Has a full understanding of SCA procurement policies and formats.
• Ensure proper use and processing of procurement paperwork including Purchase Request, Request for Quotations, Purchase Order, Bid Analysis, Goods Received Note and Payment.
• Prepare tender documents, announcements, conduct supplier orientation meetings on tenders, and ensure appropriate tender delivery and receipt.
• Communicate invitation to tender openings to the relevant units in coordination with the Procurement Manager/Senior Officer.
• Orient all Swedish Committee for Afghanistan employees on procurement procedures under the direction of the Procurement Manager.
• Enforce proper use of procurement ceilings and approval procedures throughout the procurement cycle.
• Coordinate with the Finance Department to ensure that payments to vendors are made on-time
• Ensure that a systematic, effective and efficient filing system.
• Support Procurement Manager in ensuring that SCA procurement activities follow all rules and  regulations by promoting best practices with high moral and work ethics.
• In cooperation with financial management staff, ensure compliance with established financial management rules and procedures for all procurement.
• Maintain and update file on market prices for commonly bought items.
• Comply with all relevant SCA’s policies and procedure.
• Other duties as assigned by direct supervisor.

Qualifications & Requirements

• Bachelor degree in Business administration, economics or public administration required.
• Minimum 2 – 4 years of work experience as procurement officer with INGOs, UN or Government agencies is required.
• Good understanding of complex and large-scale procurements of goods and services.
• Excellent written and verbal English communication skills and proficiency of Dari and Pashto.
• Strong computer skills (Microsoft Office and Internet).

Application Procedures

• Interested qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;
• To apply online please send your application / CV to vacancies@sca.org.af and clearly write the vacancy number and job title in the subject line (Procurement Officer, HRM/KMO 35-17). Otherwise your application will not be considered.
• Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;
• Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.
• Only short-listed candidates will be invited for written test and interview.