Finance Specialist, P-3 Damascus Syria
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
The Finance Specialist reports to the Chief of Operations for general direction and guidance. The specialist is responsible for providing support to Chief of Operations in managing, monitoring and overseeing the full range of financial services in support of program and operational activities (i.e. financial planning, disbursements of funds and payments, treasury and accounting, financial analysis and reporting of resources), ensuring compliance of all financial operations with organizational plans, policies, procedures, guidelines and standards of performance, ethics and integrity.
The Finance Specialist, when supervising support staff, will be responsible for planning and guiding work in progress and for reviewing work completed by subordinate staff to verify accuracy and compliance with International Public Sector Accounting Standards (IPSAS), UNICEF Financial Regulation and Rules, policies, procedures, guidelines and standards of accountability and ethics.
Key Expected Results
1. Support to financial planning and management
- Prepare/analyze financial data/estimates and documentations, verifying relevancy, accuracy and completeness to facilitate financial planning for CPMP and regular management advice (including review of financial figures in PCAs). Provide technical and operational support throughout the financial planning and implementation process.
- Review budget implementation according to allotment and codes and certify compliance with guidelines and procedures. Keep stakeholders informed for timely action.
- Provide technical and operational support on the application, interpretation and implementation of financial policies, procedures and guidelines to the Representative and CO colleagues and stakeholders. Resolve routine financial issues and/or recommend (and record) deviation from procedures and guidelines to meet objectives.
- Evaluate financial and reputational risk in transactions carried out by the office and raise flags when actions are needed by management.
- Prepare and/or monitor financial exception reports to assess unusual activities and transactions and investigate anomalies and keep supervisor informed for timely action.
- Provide technical support to the programme counterparts/committees, e.g. review budgets and financial plans of Implementing partners; monitor compliance with HACT framework, including support to assessments, assurance and capacity development of implementing partners.
- Prepare work plans for supervisee/s, provide timely technical guidance, monitor work in progress and review work completed to approve transactions and/or certify/verify accuracy of work and compliance with IPSAS and UNICEF Regulations and Rules, policies, procedures and guidelines.
- Where applicable, advise and support PSFR activities on budget preparation, strategic income projection/ reporting, setting and monitoring performance indicators, Revenue and Expense Reporting and provide technical advice during strategic planning exercises.
2. Control of accounts
- Process and/or review (as per delegated authority) the accurate and timely submission of payments (e.g. payroll, MIP, travel claims, pension fund, advances to governments etc), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies and procedures and standards of accountability and ethics. Take timely action on outstanding accounts to resolve pending issues. This includes dialogue and follow up with the GSSC to facilitate timely processing of financial transactions submitted to the center.
- Process/supervise (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash.
- Process/supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
- Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, donor reporting, internal policies) and management oversight, planning and/or action.
- Prepare or contribute to mandated management/statutory office financial and accounting reports to UNICEF Board/Bodies/Donors, verifying the reliability of data and compliance with organizational guidelines.
- Collaborate with oversight bodies (e.g. UNBOA, OIAI, Evaluation Office, JIU, donors, etc.) to provide answers and to follow to resolution of financial observations and recommendations.
- Assure proper and timely completion of accounts closure activities (monthly, quarterly and yearly)
- Examine DCT transactions (transfer, adjustments, reprogramming and liquidation) supporting documents to ensure FACE form has been properly entered into the system and the expenditure is broadly reasonable and in accordance with policy.
3. Treasury and cash management
- Manage bank, petty and cash on hand accounts transactions and operations in accordance with UNICEF/UN financial regulations and rules, policies, procedures and local banking practices. Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests rates. Keep Supervisor and relevant colleagues informed for timely action.
- Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
- Maintain a system to monitor and forecast periodic cash requirements. Provide current information on cash position/forecast to management and make recommendation or take action to ensure sufficient availability of resources for programmes and operations activities.
- Review monthly bank reconciliation and take appropriate corrective actions on findings identified by the GSSC.
4. Knowledge and capacity building
- Promote culture of highest ethical standards and behavior in management of UNICEF’s resources.
- Contribute to initiatives for management improvement by capturing, institutionalizing and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including implementation of cost saving strategies.
- Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
- Support operations of the office as required.
Qualifications of Successful Candidate
A valid professional certification (CA; CPA; etc.) from an internationally recognized, accredited chartered accountancy institution is required, along with a first-level (Bachelor's) university degree; or an advanced university degree (Master's) in financial management related fields such as Accountancy or Finance or their equivalent; or Advanced Diploma qualification in CIPFA or its equivalent with other internationally recognized institutions.
2. Work Experience
- A minimum of 5 years of professional experience in financial management or audits in an international organization and/or large corporation is required. Experience in a UN system agency or organization some of which served in a developing country is an asset.
- Advanced knowledge of Microsoft Office, especially Excel required.
- Experience in database packages, web based management systems and ERP systems (preferably SAP financial modules) is an asset.
- Experience with IPSAS and/or International Financial Reporting Standard (IFRS) is an asset.
Fluency in English is required. Knowledge of another official UN language is an asset.
Competencies of Successful Candidate
1. Core Values
- Diversity and inclusion
2. Core Competencies
- Communication (II)
- Working with people (II)
- Drive for results (II)
3. Functional Competencies
- Leading and supervising (II)
- Formulating strategies and concepts (II)
- Analyzing (II)
- Applying technical expertise (II)
- Planning and Organizing (III)
To view our competency framework, please click here.
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Please note that Damascus is a non-family duty station.
Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service
- Organization: UNICEF - United Nations Children’s Fund
- Location: Damascus
- Grade: P-3, International Professional - Internationally recruited position - Mid level
- Administrative support
- Banking and Finance
- Banking and Finance
- Closing Date: 2017-06-01