Sr. Operations Team Leader

Lima

Organization: DRC - Danish Refugee Council
Location: Lima
Grade: Level not specified - Level not specified
Occupational Groups:
- Operations and Administrations
- Accounting (Audit, Controlling)
Closing Date: Closed

Title: Sr. Operations Team Leader

Reports to: Field Coordinator/ Protection Coordinator

Location: Dima

Start of Contract & Duration: up to December 31, 2017

Posting date: August 1, 2017

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, response to gender based violence, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

POSITION’S OVERALL OBJECTIVES

In order to lead DRC’s support and operations functions (Finance, Administration and Logistics) in Dimma Field Office and Okugo Camp, DRC needs a qualified national staff with senior level experience in field operations and administrative management.

KEY RESPONSIBILITIES:

Administration & Financial Management

Ensure operational compliance and efficiency of the administrative, financial, logistical and IT functions within the Field Office and supervisory line management responsibility of the assigned staff;
Ensure that DRC standards and procedures are followed as per DRC Operations Handbook;
Ensure maintenance of accurate and comprehensive files in relation to all administrative and financial matters concerning inputs, outputs, materials, suppliers and other relevant and related documentation;
Ensure appropriate financial reporting on all project activities, in cooperation with the Area Manager and DRC finance and administration staff at Addis and Gambella field office level.
Mentor and build capacity of staff in these departments.
Ensure that DRC Office/Residential compound is maintained, operational and safe.
Undertake Human Resource functions including recruitment, disciplinary matters and leave planning in coordination with the HR in Dimma / Gambella and Addis.
Ensure compliance with DRC HR policy and adherence to the DRC Ethiopia HR Manual in line with the respective labor laws of Ethiopia;
Supervise and line manage the Finance and Administration Officer

Logistics

Plan travel movements
Ensure weekly records of logistics, fleet and tracking activities are prepared.
Vehicle fleet management. Including ensuring safety and standard of vehicles, management of vehicle running logs, booking, fuel management and assignment of transport
Reports: Ensuring the completion and compilation of monthly transport reports including the fuel consumption analysis of transport performance of the Dimma fleet.
Develop and maintain system for procurement including updating the Addis procurement tracker.
Ensure that all procurement procedures and documentation are in accordance with DRC standards and guidelines in cooperation with the Logistics Coordinator.
Develop and maintain Warehouse systems.
Ensure that DRC warehouses are managed according to DRC warehouse standards and records are kept.
Manage DRC/donor equipment and assets and maintain updated asset list and issuing vouchers.
Provide logistics support to camp activities when needed.
Mentor and build capacity of logistics staff and other support staff.
Supervise and line manage the Logistics Officer and Logistics Assistant

Reporting

The Operations Team Leader will report directly to the Field Coordinator based Dimma. In addition, the Employee is expected to coordinate and work closely with sector managers, and technical advisory staff and liaise with Finance/Admin, HR, and Logistics & IT Units in Gambella and at Country Office level.

PERSONAL SPECIFICATIONS:

Required

Preferably educated in Supply Chain Management, Administration or other relevant field from a recognised institution.
Senior level experience in NGO project management, especially focused on financial and administrative issues;
Conversant with all MS-Office software applications;
Strong planning, organizational and problem-solving skills with ability to work both independently and within a team in a demanding work environment.
Excellent personnel management skills, including diplomacy, communication and negotiating skills;
Experience in staff training and capacity building
Results-oriented and demonstrated ability to build partnerships
Fluency in written and spoken Amharic;
Strong English writing and communication skills;
Demonstrated experience of successfully managing projects on a sustained basis in remote and rural locations;

Desirable

Experience working in emergencies;
Proven ability to setup successful and compliant logistics and procurement systems
Experience living and working in cross-cultural and remote environments.
Experience working with refugees, asylum seekers, mixed migrants, and/or internally displaced persons;

In this position, you will also be expected to demonstrate DRC’s five core competencies:

Striving for Excellence: Focusing on reaching results while ensuring an efficient process.
Collaborating: Involving relevant parties and encouraging feedback.
Taking the Lead: Taking ownership and initiative while aiming for innovation.
Communicating: Listening and speaking effectively and honestly.
Demonstrating Integrity: Acting in line with DRC’s vision and values.

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than August 10, 2017.

For general information about the Danish Refugee Council, please consult www.drc.dk.

We encourage all qualified Ethiopian National candidates only to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

This vacancy is now closed.
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