Batch Vacancy: Senior Administrative & Supply Assistants GS-7, UNICEF Chad (Abeche,Bol, Moundou & Mongo)

Dans le cadre de la mise en œuvre du programme, la section des opérations de l’UNICEF Tchad a besoin de renforcer son effectif dans les bureaux de zones pour fournir un support dans l’administration et l’approvisionnement, sous la supervision étroite de lu chef du bureau de zone.

Si vous êtes une personne engagée, un professionnel créatif et passionné par des actions qui génèrent une différence durable en faveur des enfants, l’Organisation mondiale leader des droits des enfants aimerait avoir plus d’informations sur vous.

Depuis 70 ans, UNICEF est à l’œuvre dans 190 pays et territoires pour promouvoir la survie, la protection et le développement des enfants. Plus grand fournisseur Mondial de vaccins pour les pays en développement, UNICEF, soutient la santé et la nutrition des enfants, la promotion de l’eau potable et de l’hygiène, l’éducation de base de qualité pour tous les garçons et filles, et la protection des enfants contre les violences, l’exploitation et le SIDA. UNICEF est totalement financé par des contributions volontaires d’individus, d’hommes d’affaires, de fondations et de gouvernements.

Purpose of the Position

Under the supervision of the Chief Field Office, The senior Administrative and Supply assistant will be responsible for Administrative, supply and logistics operations of the Field office. 

Key Expected Results

• Ensure that the office is managed in accordance with best administrative practices and will ensure that supplies , equipment, utilities and consumables for the administration of the office is adequate to avoid shortages and supervise minor structural repairs for quality works
• Ensure rational management of fuel, office supplies and monitor stock balances to avoid shortages and render periodic account to the supervisor. Supervise and control vehicle movements and field visits and ensure that meetings are organized and held in good conditions and personalities are received in accordance with accepted norms.
• Keep and maintain assets register. Ensure the maintenance of assets, their replacement as well as disposals and keep all related accounts. Keep and maintain office files and archives in accordance with best practices.
• In collaboration with the supervisor and The Ndjamena Office, prepare TOR for service contracts, issue and collect quotations and ITB, liaise with Ndjamena office for issuance of requisitions, monitor delivery of goods and services, acknowledge deliveries and dispatch invoices to Ndjamena for payment

• With the assistance of the Warehouse Assistant, receive, inspect, stock, arrange and issue out supplies in the field office warehouse in a manner that will facilitate “First to Expire, First Out” (FEFO) while paying attention to PO, expiry dates and storage conditions. Keep warehouse clean and free of encumbrances to facilitate ventilation, inventory count and reconciliation.
• Ensure the monitoring of stock movements and updating of bin cards and stock and stock registers. Monitor quality of drugs by visually checking for broken or ripped packages, leaking contents, discoloration of products, broken seals, presence of rodents etc. and make recommendations for remedial action.
• Ensure availability of security items such as: smoke detectors, periodic checking of standards fire extinguishers and training of staff in the use of the materials.
• Any other assigned administrative and Supply responsibilities are effectively carried out and delivered

Qualifications of Successful Candidate

• Completion of Secondary School. University level course in Administration, Supply, Procurement, Business Management, Logistics or equivalent
• Seven years of relevant work experience in Administration, Supply, Procurement, Business Management, Logistics or equivalent. Experience in an international organization desirable.  Work experience in emergency duty station.
• More years of relevant work experience would an asset.         
• Fluency in French and knowledge of English. Knowledge of the local language an asset.

Competencies of Successful Candidate

Core Values

• Commitment
• Diversity and Inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

• Analyzing
• Applying Technical Expertise
• Planning and Organizing 
• Following Instructions and Procedures

To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.