Field Office Coordinator - (only open for Afghan nationality) - Job Location: Kandahar/Urozgan - Afghanistan

Kandahar

Organization: NRC - Norwegian Refugee Council
Location: Kandahar
Grade: Level not specified - Level not specified
Occupational Groups:
- Operations and Administrations
- Emergency Aid and Response
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization specialized in assisting and advocating for the rights of refugees, returnees and internally displaced people (IDPs).

Job description

Proofread contracts before recommending for signatures and make recommendations for improvements /corrections if needed
Monitor office maintenance and suggest action points
Supervise allocation of office space in a fair and transparent manner
Maintain and update hard copy files of finance and administration documents including human resource records of all staff, and maintain an accessible filing system for use by the staff of the office
Ensure provision and judicious utilization of stationary and office equipment
Ensure communication and understanding of national Staff Handbook, Code of Conduct and other regulations by all staff
Support the organization of general meetings and weekly Management Team meetings
Control recruitment procedures and participate in selection panel when necessary
Ensure smooth and complete induction of newly recruited staff according to National Staff Handbook
Support the training of admin/fin/HR staff with internal and external resources
Ensure HR policies and regulations are adhered to in the office and update staff on HR policies and procedures
Support and advise the HoO/Area Manager for disciplinary issues
Ensure that all staff have their performance appraisal done and any training needs are included in the overall training plan
Review cashboxes codification and balance before closure
Conduct a monthly cash inventory at the closure and daily cash counts during the month
Review monthly cash request to Kabul & monitor the level of cash flow and transfers
Priorities payments in case of low cash flow level
Ensure proper information to suppliers and withholding of taxes on contracts
Facilitate the sharing and use of office support budget among project budgets
Monitor the level of cash advances and support the administrator for prompt balancing
Support logistics team in ensuring transparency of procurement especially for tenders
Question the selection of suppliers and advise on ways to improve effectiveness and accuracy of market consultation
Spot check some procurement procedures via independent quotations
Follow up the requisition status log and find solutions to speed up and prioritize procurements
Advise on the fleet management and car accident settlements.
Support and advise on the management and recruitment of drivers, for a safer transport unit.
Regularly visit storage and control that warehouse documentation is up to date
Participate in the monthly inventory of stocks
Support, orientate negotiations with contractors for rents and other services
Support the training of logistics staff with internal and external resources.

Qualifications

Bachelor Degree in Management or relevant
Minimum 4 years of related experience in a humanitarian complex and volatile contexts
Demonstrated team supervision and management skills
Experience in working in insecure/conflict environments
Good cultural, social, political and security knowledge of the area
Proven communication, interpersonal and negotiation skills with strong experience in representation and interaction with local government officials, UN, and NGO representative.