Consultancy - ECM Content Management Consultant - ICTD, New York

The purpose of this consultancy is to support business areas, beginning with Programme Division (PD), through the content migration process. The consultancy assignment is for 6 months.

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF. The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.

Purpose of the Assignment

The purpose of this consultancy is to support business areas, beginning with Programme Division (PD), through the content migration process.

Reporting Structure

The incumbent will report to both the ECM Senior Project Manager and the Business Area (Programme Division).

Key responsibilities

• Perform a document inventory of PD Shared Drives (SDs), SharePoint Libraries, and other file repositories
• Implement the ECM-recommended naming convention on existing content
• Implement the ECM-recommended folder structure on PD Shared Drives
• Analyze PD content with support from the ECM team
• Support the PD Director’s Office with its engagement in the ECM Steering Committee and in related discussions
• Regulatory framework follow up, including consolidation and QA of PD inputs to the library
• PD teamsite population (in close collaboration with PD’s teamsite consultant, PDDO, KM working group)
• Other ECM-related activities as needed
• Other KM related tasks as needed

Deliverables

• Content is mapped and prepared for migration to the ECM solution
• Business areas are supported in a collaborative manner in line with ECM project goals

Requirements:

• A university degree in information management, computer science, or data related field or equivalent experience
• A minimum of eight (3) years of relevant experience working with unstructured or structured information
• Understanding of SharePoint desirable

Evaluation method

Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight:  [30%]

To view our competency framework, please click here.

Please indicate your ability, availability and daily rate (in US$, including validity period of proposed rate) to undertake the terms of reference above.  Applications submitted without a daily/monthly rate will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.