Reports Specialist, (P-3), Damascus, Syria, #83664

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

Purpose for the job

Under the general guidance of the supervisor, responsible for all aspects of contribution management and reporting, based on information gathered from programme sectors in the Country office.  The incumbent also assists the CO of in the reporting function in the Country office, including timely preparation and dissemination of other CO reports, presentations by the CO Representative, and briefing documents for the CO and Representative.

Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities

1. Ensure timeliness and quality donor reporting. This includes gathering of information, consolidation, editing, layout and branding of all required reports on contributions to Syria. In reviewing the reports ensure compliance with donor requirements, quality of data and systematic-results based reporting. Include donor report feedback form in all donor reports sent and review donor reports checklists.
2. Roll out monitoring and reporting mechanisms, ensuring adequate training in donor reporting, troubleshooting and revision of mechanism as required.
3. Collaborate with staff to compile, produce and disseminate high quality mandatory UNICEF report, including the Annual Report, donor briefings, updates etc. 
4. In collaboration with Public Partnership Division (PPD), provide oversight, technical support and guidance to the country office regarding contribution management and reporting issues.  Improve systems and processes to monitor grants and performance against key indicators related to contribution management and donor reporting.  Ensure compliance with UNICEF standards and guidelines on oversight of CO’s donor reports, including managing a quality assurance system of annual sampling and feedback.
5. Monitor and maintain complete records of all contributions (Grants, funding proposals, contribution agreements, donor reports, etc.).
6. Propose and /or undertake action on operational procedures to ensure there are effective work processes on contribution management and donor report submission in the CO as well as proper and efficient system of managing the records of CO donor reports / proposals.
7. Identify capacity strengthening needs in the CO for capacity building on  reporting; accordingly, design, prepare and implement various trainings or on-site support to CO as deemed appropriate to ensure that the relevant staff have the most up-to-date information on reporting guidelines and requirements.
8. Assist in the implementation of the Syria Country Office Resource Mobilization by participating in the preparation of funding proposals, including consolidation of inputs from relevant sections, editing and layout.
9. In collaboration with the Communications Section support implementation of the Syria Country Office Visibility/Recognition plan and related work plan to support the visibility of UNICEF's role in the crisis in Syria and to ensure donor visibility/communication materials requirements are met.  Undertakes field visits to collect visibility and communications materials, including human interest stories.

Qualifications of Successful Candidate

Education

Advanced University degree in social science or international relations related fields.

Work Experience

• Five years of progressively responsible professional work experience at the national and international levels in one or a combination of the following fields of work: communication, fundraising and reporting, programme management, monitoring and evaluation.
• Progressive work experience in report writing, proposals and briefs is required.
• Field experience is required, preferably in conflict / post conflict environments.
• Experience in UNICEF monitoring and evaluation an asset.
• Knowledge of UN administration and finance procedures is an asset.

Language

Fluency in English. Knowledge of the local working language (Arabic) of the duty station is an asset.

Competencies

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication
• Working with People
• Drive for Results

Functional Competencies

• Formulating Stragegies and Concepts [II]
• Analyzing [II]
• Planning and Organizing [II]
• Applying Technical Expertise [II]
• Relating and Networking [II]
• Leading and Supervising [II]

Remarks

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.

* Please note that Damascus is a non-family duty station.

Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.