Logistics Coordinator - Kismayo (National Position) - Somalia

Job description

Implement NRC’s systems and procedures at area level
Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
Prepare and submit reports and analysis
Ensure proper filing of all support documents
Support line managers in procedures and require support team trainings
Management of support team
Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management
Ensure safe and efficient transport of staff and materials/goods
Ensure adherence to Logistics Handbook, other NRC policies and donor requirements
Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements
Coordinate the timely preparation of procurement plans for the office and projects, establishing deadlines and monitoring implementation
Coordinate the proper monitoring system and control of procurement processes including organization of Request for Quotation, Invitation to Bid, receipt and evaluation of quotations/bids, negotiation of certain conditions of contracts in full compliance with policies and procedures
Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
Coordinate the maintenance of data on local supply sources' and overall performance, (competitive pricing, product quality and timely delivery) of suppliers/contractors.
Be responsible for assessment of training and development needs, planning and implementation of capacity building efforts on procurement, storage and fleet
Ensure safe and efficient transport of staff and materials/goods
Coordinate the overall management of the area transport fleet and ensure response to programme needs are in line with NRC policies and procedures
Ensure safe operation of the fleet through driver selection and training, quality maintenance to include preventive routine checks and regular service and establishing/enforcing fleet operating procedures.
Monitor and ensure daily checks/preventive maintenance checks and log books
Implement and ensure full compliance with the NRC warehouse policies and procedures ensuring appropriate systems for the receipt and dispatch of all supplies.
Guide the logistics officers and store keepers in effective stores and stock management principles ensuring right records are in place
Ensuring that work is planned and organized, that staff are given appropriate workloads and are clear about what is expected of them (e.g. by writing job descriptions, setting performance objective and goals, holding task planning meetings etc.)
Develop and implement a training and capacity building plan for procurement, transport and stores staff

Qualifications

BA Degree in Logistics and Procurement Management/Business Administration or equivalent
At least five years’ experience as a logistics and Admin. officer with an INGO
Experience from working as a Logistics Coordinator in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal
Computer skills (Common Microsoft Windows and Office applications);
Excellent interpersonal and communication skills;
Ability to organize and prioritize work;
Ability to work under pressure and meet deadlines;
Documented results related to the position’s responsibilities;
Knowledge about own leadership skills/profile;

Personal qualities

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:
Managing resources to optimize results
Managing performance and development
Analyzing
Handling insecure environments
Empowering and building trust

We offer

Commencement: As soon as possible
Contract Duration: 1 year with possibility of extension
Duty Station: Kismayo
Salary/Benefits: According to NRC's general directions.
The candidate is to observe NRC's four core values dedication, innovation, inclusivity, accountability and the Code of Conduct for all staff.

Miscellaneous info

• Travel: Some travelling must be expected