Associate Project Engineer, Multiple positions

The Associate Project Engineer will be responsible for ensuring that all project work is of a high quality and completed within the timeframe set by the donor.

The Associate Project Engineer will report directly to the Line Manager (Project Manager or Senior Project Engineer) for the respective project and will be accountable for the following specific responsibilities

Feasibility Study and Design

• Be involved in the assessment roads, bridges and air strips for design, costing and preparation of tender documents;
• Actively involve and take responsibility for the preparation of field assessment reports, designs and tender document preparation;
• Prepare  tender documents such as the bill of quantities, breakdown of rates, specifications, drawings, particular conditions, schedules, work programme;
• Engage in traffic studies and analysis of traffic data for pavement and structures design;
• Engage in geotechnical investigations and associated designs.

Solicitation

• Liaise and work with the Procurement Unit  to review, incorporate comments and re-submit ITB documents;
• Follow up and ascertain publication of ITBs;
• Prepare and lead bid clarification meetings;
• Prepare and issue minutes of clarification meetings and any addendum;
• Lead joint site visits and clarify any issues raised;
• Participate in the bid evaluation panel and prepare evaluation reports and recommendations. 

Implementation

• Be involved  in the preparation of Quality Assurance Manual and Quality Control Plans;

• At initial stages, perform the necessary reviews on design documents;
• Actively engage in the design review process and make recommendations for necessary changes in design, drawings and quantities;
• Develop and issue detailed tasks to all members of the team including inspection, checking, approval, reporting and record-keeping procedures;
• Ensure all site clearances, certificates and site possession are in place prior to the commencement of mobilisation;
• Ensuring all completed works are in accordance with design and quality requirements. Provision of all necessary documentation and test results to confirm;
• Management of all works on-site to ensure compliance with UNOPS Policy and Procedures and contractual requirements;
• Management, documentation and reporting of site expenditure and costs, including, but not limited to, contractor progress claims, casual labour payment and procurement of local materials;
• Operational planning, including preparation of plans, schedules, procedures and budget for recruitment, mobilisation, operations, health, safety and environment, security and site closure;
• Preparation and maintenance of site or work package records, including documentation of all phases of the project lifecycle;
• Preparation of periodic and ad-hoc progress and security reports. Immediate reporting to management of all issues affecting progress or security;
• Evaluation of Contract Variations and Extension of Time Notices, must address at a minimum the  scope of work, bill of materials, costing and time implications;
• Preparation of Audit Documentation in accordance with design, contract and UNOPS procedure requirements. Preparation and implementation of audit schedule;
• Ensuring good working relationships with local authorities, representatives and stakeholders are developed and maintained;
• Preparation of all site/work package closure reports and handover documentation;
• Ensuring the demobilisation workforce and closure of the site is performed in accordance with UNOPS policies and procedures and all contractual requirements;
• Preparation of site instructions, including technical and quality specifications and design works.
• Preparation of draft contractual correspondence, interpreting contract conditions and specifications,     monitoring the progress of work, preparation work plan, S-curve, Minutes of Meeting, etc.;
  • Perform periodic inspections during the defects liability period and joint inspection and certification at completion;
  • Prepare final project account and recommendations to the employer based on lessons learned;
  •        Performing any other duties deemed necessary by the Project Manager or Supervisor.

• Regular supervision and inspection of construction works, monitoring of progress and quality of works, reporting of daily progress; mobilization of sub-ordinates in daily work activities; review of contractors work plan and method statements;
• Measurement of works and checking/verification in quantities of completed works / contractors works;

• Identification of site/work package risks, preparation of risk assessments and implementation of approved risk mitigation measures;

Monitoring and Progress Controls

• Prepare and maintain proper records of work progress and project reports;
• Report project delivery progress against the works programme, advise the concerned staff and contractor on corrective measures, if appropriate, and submit periodic progress reports in accordance with donor guidelines;
• Assist in the preparation of monthly payment certificates for contractors;
• Maintain site journals and other site specific documents;
• Timely delivery of all site construction documentation;
• Prepare periodic and ad-hoc reports to relevant section within reporting deadlines;
• Prepare and chair weekly, monthly and extraordinary meetings on a timely basis.

Final Product

• Under the guidance of the Project/Line Manager, prepare plans/drawings needed in the contract documents, project reports and during project implementation;
• Submission of all data and reports collected during the course of the assignment;
• Satisfactory management of construction contracts that avoids construction disputes and/or claims.

Education 

• Bachelor's degree in Engineering, preferably Civil or Construction Management or related field with additional 2 years of relevant experience is required, a Master's  degree in relevant field will be an asset.
• A Technical/Professional Diploma in engineering or related field with additional 2 years of relevant experience may be accepted in lieu of the Master or Bachelor degree.

Certification

• Certification in PRINCE2 or other Project Management Discipline is desirable;
• Certification and use of design ,drafting and planning software is desirable

Work Experience

• Minimum 2 years of relevant experience in the engineering and construction industry involving design, construction contracts administration and construction supervision of transportation facilities such as roads, bridges, airstrips;
• Previous experience in post-conflict/ developing country contexts required; 
• Knowledge of the UN system and familiarity with UNOPS procedures is desirable

Languages 

• Fluency in written and spoken English required.
• Knowledge of Arabic language desired.

Skills

• The following skills are essential: Contract Administration, Supervising construction activities, transportation, airports, bridges, roads & manages construction activities.

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.