Project Assistant (Open to Cambodian Nationality Only)

• Support the overall management of the “Poverty reduction among youth in Cambodia - Development of youth volunteers’ skill sets for increased employability” Project
• Provide effective support to implementation of the Project;
• Supports resource mobilization; and
• Support knowledge building and knowledge sharing between the Project and other relevant partners.

• Assist in the preparation of budgets and budget revisions in ATLAS, ongoing management of the Project procurement plan, activity proposals, financial reports, and preparation of contracts and other administrative documents for implementation and tracking of Project activities at the country level;
• Monitor monthly Project related expenditures and provide updates to the team;
• Assist in the review of implementing partner financial and project reports, provide guidance to project partners on financial reporting, update partners on implementation and technical requirements to ensure that Project/donor reports are in accordance with a Results-Based Management Framework;
• Follow up with finance on the disbursement of funds requested by implementing partners and consultants;
• Regularly review Project and implementing partner contractual deadlines and update the Project team on upcoming deadlines to support timely monitoring and reporting;
• Proactively coordinate and maintain an effective tracking and filing system and database for all Project documents including contracts, and scanning documents on request, for both hard and soft versions of Project documents;
• Oversee and/or manage EVAW Project day to day logistical requirements, including reviewing the translation of written documents when required to ensure quality.

• Preparation of travel arrangements and Daily Subsistence Allowance (DSA) payments;
• Coordinate Project and administrative matters related to the organization of regional and national meetings, workshops and conferences including contracting vendors and organizing logistics;
• As appropriate, assist in the drafting and printing of event invitations and the coordination of attendance lists, including following up with guests to confirm attendance;
• Assist with and take notes for the purpose of drafting minutes for Project related meetings and workshops;
• Support and contribute to the development and production of supporting documents and written materials relating to the Project such as reports, concept papers, terms of references (TORs), contracts, communication materials and other written materials as directed, and assist other Project staff in preparation of these documents as needed;
• Proactively communicate with implementing partners to ensure financial and narrative reports are submitted on time;
• Provide guidance to the Project with regards to operational requirements, such as advising when notes to file are required;
• Proactively coordinate and liaise with the operations team to ensure information, templates and relevant documents and other materials are shared in a timely manner;
• Assume overall responsibility for ensuring Project documents and procurement and Project processes comply with operational regulations and proactively flag potential issues;
• Ensure the availability of an updated list of addresses of different partners.

• Assist to review contribution agreements, and manage contributions in ATLAS;
• Proactively draft thank you letters and support other administrative matters related to fundraising.

• Support the development and dissemination of knowledge products and other communications materials, including coordination of design/layout and printing;
• Support collaboration and coordination with other Project areas, specifically but not limited to South-South cooperation, youth entrepreneurship and innovation.

• Integrity: Demonstrates consistency in upholding and promoting the values of UNV in actions and decisions, in line with the UN Code of Conduct;
• Professionalism: Demonstrates professional competence and expert knowledge of the pertinent substantive areas of work;
• Cultural sensitivity and valuing diversity: Demonstrates an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrates an international outlook, appreciating differences in values and learning from cultural diversity.

• Ethics and Values: Demonstrates and safeguards ethics and integrity;
• Organizational Awareness: Demonstrates corporate knowledge and sound judgment;
• Development and Innovation: Takes charge of self-development and takes initiative;
• Work in teams: Demonstrates ability to work in a multicultural environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Communicating and Information Sharing: Facilitates and encourages open communication, and strives for effective communication;
• Self-management and Emotional Intelligence: Stays composed and positive even in difficult moments and handles tense situations with diplomacy and tact;
• Conflict Management: Addresses conflicts proactively, striving for mutually acceptable solutions;
• Continuous Learning and Knowledge Sharing: Actively works towards continuing personal learning and development, and applies newly acquired skills;
• Appropriate and Transparent Decision Making: Demonstrates informed and transparent decision making.

• Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Project team, including logistical support;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality;
• Ability to organize and complete multiple tasks by establishing priorities;
• Ability to handle a large volume of work, also under time constraints;
• Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
• Ability to administer and execute financial processes and transactions;
• Ability to manage data, documents, correspondence and reports information and workflow.

Education:

• Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement;

Experience:

• 5years (for highschool certificate) or 3 years (for bachelor degree) of relevant hand on programme and operation management;
• Proven good communication experience with government, civil society organizations and networks in Cambodia working to advance youth empowerment;
• Practical experience applying with areas of youth engagement in programme and policy development is essential;
• Familiarity with Volunteerism, the SDGs, South-South Cooperation and Youth Economic Empowerment concepts are preferable;
• Familiarity with the UN and its coordination mechanism would be an advantage;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, and experience in handling of web based management system;

Language Requirements:

• Fluency in Khmer and English (both spoken and written).

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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