Programme Assistant (Innovation for Development)

Under the overall guidance of the Assistant Resident Representative and direct supervision of designated supervisor if applicable, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.

Summary of Key Functions:

- Support to formulation of programme strategies and the Country Programme Action Plan.

- Support to management of the CO programme.

- Administrative support to the Programme Unit.

- Support to resource mobilization.

- Support to knowledge building and knowledge sharing.

            1. Supports formulation of programme strategies and the Country Programme Action                   Plan focusing on achievement of the following results:

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.
• Presentation of background information for formulation of country programmes, draft project documents, work plans, budgets, proposals on implementation agreements.    

             2. Provides effective support to management of the CO programme focusing on the                    achievement of the following results:

• Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
• Presentation of information for audit of NEX projects.

3. Provides administrative support to the Programme Unit focusing on achievement       of the following  results:

• Preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, POs and vouchers. 

4. Supports resource mobilization focusing on achievement of the following results:

• Review of contributions agreement, managing contributions in Atlas.

              5. Supports knowledge building and knowledge sharing in the CO focusing on                             achievement of the following results:

• Participation in the trainings for the operations/ projects staff on programme.
• Contributions to knowledge networks and communities of practice.

Impact of results:

Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme.  A client-oriented and efficient approach impact on the image of UNDP in the country.

Functional competencies:

• Results-Based Programme Development and Management.

• Building Strategic Partnerships.

• Innovation and Marketing New Approaches.

• Resource Mobilization.

• Promoting Organizational Learning and Knowledge Sharing.

• Job Knowledge/Technical Expertise.

• Global Leadership and Advocacy for UNDP’s Goals.

Core competencies:

• Ethics & values.
• Organizational Awareness.
• Knowledge sharing & learning.
• Client orientation.
• Conflict management.

Education:

University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience: 

Atleast 2 years of relevant administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheets and database packages, experience in handling of web based management systems (eg.: ERP/ATLAS)

Fluency in English and Arabic. 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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