Procurement Assistant, GS-5, Supply Centre, New York-Temporary Appointment

Under the supervision of the Contracts Manager, the Procurement Assistant will be responsible for a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement activities ensuring timely and efficient output that is in compliance with UNICEF rules and regulations.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.  Click here to learn about UNICEF: https://www.unicef.org/

For every child, a commitment…  

UNICEF-procured supplies are critical in providing for children’s health, education and protecting them from abuse, exploitation, and neglect. UNICEF procures and supplies over 5,000 products to address the needs of children ensuring high quality and good value through fair and open procurement. In addition to supporting UNICEF’s ongoing programmatic activities, the Supply function provides rapid supply response to emergencies. Ensuring the global availability of essential supplies through influencing markets for lifesaving commodities such as vaccines, essential medicines and health products, and implementing a range of supply chain models to ensure these supplies are delivered to children, are two overarching focuses. 

Watch this video to connect to our mission https://www.youtube.com/watch?v=E1xkXZs0cAQ

How can you make a difference?
Under the supervision of the Contracts Manager, the Procurement Assistant will be responsible for a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement activities ensuring timely and efficient output that is in compliance with UNICEF rules and regulations.

The key functions will involve the following:

• Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner.
  
  
• Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply Manager, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Contracts Manager.
  
  
• Corresponds with programme Sections/Field offices and suppliers on supply and procurement matters.
  
  
• Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).
  
  
• Updates databases and maintains databases and management systems.
  
  
• Any other duties or assignments as and when required.

To qualify as a Champion for every Child you will have…

• Completion of secondary education is required.
• A minimum of 5 (five) years of relevant administrative experience preferably in a procurement function is required.
• Working knowledge of UNICEF systems, policies and procedures is considered an asset.
• Strong writing, interpersonal and communications skills. 
• Non-US candidates must be in possession of a US G4 visa or be a US permanent resident/citizen.
• Fluency in English is required.  Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.