Finance Analyst

Dili

Organization: UNDP - United Nations Development Programme
Location: Dili
Grade: Junior level - NO-A, National Professional Officer - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- FINANCE ANALYST
Closing Date: Closed

Background

Purpose: Ensure effective and effective supervision of Finance unit and delivery of financial services, transparent utilization of financial resources and management of the Country Office (CO) Finance Unit, consistent with UNDP rules and regulations and with special focus on overall CO service orientation.

Reporting structure and partners: Reports to Operations Manager, one direct report (listed above). Works in close collaboration with the operations, programme and project teams in the CO and with GSSU and UNDP HQs staff to ensure successful CO performance in financial management and optimal programme/project delivery.

Duties and Responsibilities

1. Leads effective and efficient implementation of operational and financial management strategies, and adapts processes and procedures to ensure CO programme/project delivery targets are timely achieved, through:

• Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.

• CO Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.

• Continuous analysis and monitoring of the financial situation, presentation of forecasts for management projects.

• Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.

• Elaboration and implementation of cost saving and reduction strategies.

• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

• Regularly monitors CO delivery of core and non-core resources in collaboration with the Programme Delivery Unit and timely alerts Operations Manager for necessary actions.

2. Manages the project budgets and organizes an optimal cost-recovery system through:

• Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.

• Preparation and monitoring of budgets of management projects.

• Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).

• Elaboration of proper mechanisms to eliminate deficiencies in budget management.

• Preparation of cost-recovery bills in Atlas for the services provided by UNDP.

3. Ensures proper control of CO accounts through:

• Elaboration of the internal expenditures’ control system and liaise with GSSU to ensure that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.

• Manager level 2 in Atlas.

• Control of accounts closure.

• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.

• Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.

4. Ensures proper CO cash management through:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

• Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.

• Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.

• Maintaining bank relations (list of signatories, opening and closing accounts, maintaining bank statements).

• Liaising with the bank to resolve any banking error/ issue.

• Member of bank signatory panel.

• Approval and submission of monthly UN exchange rate reports to Treasury.

• Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.

• Timely preparation of monthly cash flow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements.

• Ensure timely payment of GLOC by the Government.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO through:

• Participation in the organization and conduct of training for the operations/programme/project staff on financial management.

• Synthesis of lessons learnt and best practices in Finance.

• Sound contributions to knowledge networks and communities of practice.

Competencies

Competencies and Selection Criteria	Description of Competency at Level Required (For more comprehensive descriptions please see the competency inventory)
Core
Innovation Ability to make new and useful ideas work	Level 2: Execute & Learn (Perform defined tasks)
Leadership Ability to persuade others to follow	Level 2: Execute & Learn (Perform defined tasks)
People Management Ability to improve performance and satisfaction	Level 2: Execute & Learn (Perform defined tasks)
Communication Ability to listen, adapt, persuade and transform	Level 2: Execute & Learn (Perform defined tasks)
Delivery Ability to get things done	Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)
Technical/Functional
Primary
Accounting (General) Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations	Level 3: Apply & Adapt (Recognized contributor with demonstrated ability)
Budget Management Ability to support budgetary aspects of work planning process, drawing and management of team budgets.	Level 2: Execute & Learn (Perform defined tasks)
Financial Reporting and Analysis Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner	Level 2: Execute & Learn (Perform defined tasks) Secondary
Secondary
Knowledge Management Ability to efficiently handle and share information and knowledge	Level 2: Execute & Learn (Perform defined tasks)
Team Building Ability to work effectively with diverse groups of professionals towards common goals	Level 2: Execute & Learn (Perform defined tasks)
Performance Management Ability to manage organization, department and employee goals	Level 2: Execute & Learn (Perform defined tasks)

Required Skills and Experience

Education:

Advanced (Masters) University Degree or equivalent in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage. A Bachelors’ degree in the same fields plus 4 years of relevant experience may be considered.
UNDP Advanced Accountancy & Finance Test required.

Experience:

Up to 2 years (or 4 years with a Bachelor’s degree) of relevant experience in providing financial management services, managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Experience of IPSAS and/or IFRS is required for external candidates.

Language Requirements:

Fluency in English and Tetum. Working knowledge of Portuguese would be an advantage.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

This vacancy is now closed.
However, we have found similar vacancies for you: