Administrative Assistant (Security)_GS6_FT_Sana'a_Only for Yemeni Nationals

Under the general supervision of the Staff Security Specialist, the Security Assistant will assist in the implementation of security operations and all matters relating to the management of safety and security for UNICEF personnel in Yemen

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT 0049/2017

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.

If you are a committed, creative Yemeni and are passionate about making a lasting difference for children,  the world's leading child rights organization. UNICEF would like to hear from you.

Post Title                     :           Admin Assistant (Security), (Only for Yemeni Nationals)

Contract type              :           Fixed Term Appointment

Level of Post              :           GS6

Number of Posts         :           1 Post

Duty Station               :           Sana’a

Post No                       :           87128

 PURPOSE:

Under the general supervision of the Staff Security Specialist, the Security Assistant will assist in the implementation of security operations and all matters relating to the management of safety and security for UNICEF personnel in Yemen.

How Can You Make A Change?

1. Assists the Staff Security Specialist in collecting, updating and communicating information regarding the security situation in the country:

   § Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
   § Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the SSS;
   § As required, translate security related documents from Arabic to English, or from English to Arabic
   § Communicates information on security to the country office and programme managers and provides security advice in the absence of the SSS, as required;
   § Maintains regular contacts with UNDSS and the Security Focal Points of UN agencies; attends security cell meeting when directed by the SSS to obtain up to date security information and to discuss security challenges with security professionals from other UN agencies.
   § May be requested to provide weekly security briefings to UNICEF staff, in the absence of the FSS.

2. Assists in maintaining all UNICEF security plans and policies;
   § Helps in the preparation and review of the UNICEF Security Plans and policies;
   § Supports actions during the implementation of security plans and policies, as required.
   § Coordinate with HR to ensure the staff list is updated as required
   § Act as the Deputy Chief Warden; serve as a channel of communication between the security office and wardens to ensure that staff members are informed with regard to security arrangements and ensure that security instructions are being followed. Additionally, supports zone wardens as required in the event of an emergency.
   § Maintains liaison with commercial companies used for security at UNICEF offices and residences, in order to ensure the effective and efficient use of the guard force.
   § Manage' all aspects of the Locally Contracted Guard Force Contract (Stallion) including day to day supervision of the guards, interaction with Stallion Management and ongoing performance related issues.
3. Supports the SSS with the assessment of Minimum Operational Security Standards (MOSS)/Minimum Operational Residential Security Standards (MORSS).
   § Conduct MOSS compliance inspection/re-inspection, including PVQs, at all UNICEF facilities, and government ministries where UNICEF staff is stationed to ensure that all MOSS requirements are met.
   § Conduct residential security surveys of potential staff residences
   § Conduct MOSS self-assessments of potential UNICEF premises and recommend mitigation measures when required
4. Assists in reporting security incidents affecting UNICEF staff, offices and assets, and assists in the preparation of security reports including any Weekly security situation report and programme specific security risk assessments.
5. Organizes and delivers training courses on security awareness and preparedness, and providing security orientation to newly assigned staff members. Conducts security briefings, as required.

6. Provides general administrative assistance to the SSS
   § Maintains routine and confidential correspondence files/documents;
   § Maintains a database on contact details in relation to host country security authorities;
   § Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.
   § Work closely with Operations to ensure the Security Office equipment and supplies are maintained and functioning.

    

   MINIMUM QUALIFICATIONS*

   Education:

   High School certificate is required.

   Experience:

   Six (6) years of relevant experience is required. Training with a civilian police or with military police would be an asset. Experience within the UN security system would be an asset.

   Language: Fluency in English and Arabic (both written and verbal) is required

   COMPETENCY PROFILE:

   i)  Core Values (Required)

   Commitment      

   Diversity and Inclusion     

   Integrity

   ii)  Core Competencies (Required)

   Communication [II] 

   Working with People [II] 

   Drive for Results [II]

3. Functional Competencies (Required)

Analyzing [II]

Applying Technical Expertise [II]

Following instructions and Procedures [II]

Planning and Organizing [II]

While UNICEF seeks to recruit the best talent in the Yemeni labor market to be able to deliver the best possible services for the children in Yemen, we would like to make it clear that we never use any third party in any of the recruitment processes for all junior and senior positions advertised. All received applications are treated with high level of transparency and professionalism. Only applicants whose profiles meet the advertised job requirements are considered and only within the announced deadline.

في حين تسعى اليونيسف لإستقطاب أفضل الكوادر في السوق اليمنية لتتمكن من تقديم أفضل خدمة للأطفال في اليمن، تود التنويه إلى أنها لا تستعين بأي شخص أو جهة (قد يقدم نفسهـ/ـا) كوسيط أو طرف ثالث في أي من عمليات التوظيف وفيما يخص جميع الوظائف، باستثناء الإعلان عبر وسائل الإعلام والمواقع الإليكترونية. إن اليونيسف، منظمة الطفولة، تعمل بمستوى عال من الشفافية والمهنية. ولا يتم التواصل إلا مع المتقدمين الذين توافقت مؤهلاتهم وخبراتهم مع الوظائف المعلن عنها والتي تقدموا لها في الموعد المعلن.

UNICEF, is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates, including persons living with disabilities, to apply to become a part of our organization. UNICEF is a smoke-free environment.

Only short listed candidates will be contacted.