Procurement Assistant, GS-5, Fixed Term, Vaccine Centre, UNICEF Supply Division, Copenhagen

The Planning Unit within the Vaccine Centre at UNICEF Supply Division is looking for a dedicated Procurement Assistant, GS-5 level to assist with the procurement cycle for a segment of products, providing effective services to customers and more.

Procurement Assistant

GS-5 level, UNICEF Supply Division, Copenhagen

(post #21910)

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment

This position is placed in the Planning Unit within the Vaccine Center (VC), reporting to the Procurement Services Officer.

The Procurement Assistant is responsible for assistance with procurement cycle for a segment of products, providing effective services to customers, ensuring accurate and timely processing of requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

How can you make a difference?

The incumbent of the position will be responsible for the following:

Main Duties

1. Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepares and drafts price and cost estimates for procurement services transaction including freight.

2. Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with the Shipping Unit and Quality Assurance Centre.

3. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
4. Drafts and prepared international tender invitations. Assists with preparation of Contract Review Committee submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.

5. Monitors the status of Country Office programme and procurement service orders and Centre specific Key Performance Indicators. Pro-actively follows up on placed orders and deliveries to all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status and monitoring reports to customers.

6. Updates databases and management systems for use by Headquarters, Field Offices or Regional Offices.

7. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.

8. Maintains order filing in accordance with UNICEF guidelines.

9. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Requirements:

• Completion of secondary education
• Five years of procurement related work experience.
• Knowledge of international public procurement practices
• Fluency in English.
• Residency and valid work permit for Denmark

Desirables:

• Additional training related to business administration, procurement, supply management and similar.
• Working knowledge of UN systems, policies and procedures
• Knowledge of SAP or similar ERP system
• Knowledge of additional UN language (Russian, Spanish, Chinese, Arabic, French)

• Proficiency in Excel

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. In addition, the following functional competencies will be required for this position:

• Analysing
• Learning and Researching
• Planning and Organising
• Following Instructions & Procedures

To view our competency framework, please click here: https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

The closing date of this position is 4 December 2017.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php.  Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.  Queries can be directed to Louise Pedersen at lpedersen@unicef.org

Visit us at www.unicef.org/supply/