Consultancy: Procurement Analyst (Medical Device Procurement), UNICEF Supply Division, CPH, Denmark

Under the general supervision of the Contracts Manager, undertake analysis on medical devices procurement, identify opportunities and recommendations to improve procurement of Medical Devices & Equipment in accordance with the UNICEF Rules and Regulations, including contract management and implementation. Monitor and report on Medical Device procurement profiling, associated supplier performance, global market trends, and mid-to-long term forecasting.

Consultancy: Procurement Analyst (Medical Device Procurement)

Duration:  10 Months Full Time

Location: UNICEF Supply Division, Copenhagen
On-site

Start Date: 2nd January 2018

Reporting to: Contracts Manager, Medical Devices Unit, Health Technology Centre, UNICEF Supply Division, Copenhagen.

BACKGROUND: The fundamental mission of UNICEF is to promote the rights of every child at all times, focusing on equity and emphasizing the needs of the most disadvantaged and excluded children and families. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism. Supply Division's work continues to be a direct input to development programmes, including delivery of supplies required by programmes working towards the UNICEF SP result areas, and revolves around innovation, influencing markets, supply chain optimisation and capacity development.

Procurement centres are responsible for the supply operation, including strategic market intelligence, forecasting, procurement, delivery, innovation and analysis of product groups and procurement strategies. The contracting function leads in expertise on the supply landscape, markets, value for money and interaction with global partners to increase access and sustainable supply which can be accessed by government buyers. This consultancy is focused on optimizing procurement for a range of medical devices and equipment.

OBJECTIVE: Under the general supervision of the Contracts Manager, undertake analysis on medical devices procurement, identify opportunities and recommendations to improve procurement of Medical Devices & Equipment in accordance with the UNICEF Rules and Regulations, including contract management and implementation. Monitor and report on Medical Device procurement profiling, associated supplier performance, global market trends, and mid-to-long term forecasting.

DESCRIPTION OF ASSIGNMENT:

• Compile and analyze historical data and forecasts for medical devices); Undertake analysis on historic demand profiling performance across commodities; identify trends and profiles within medical devices demand; consult with relevant centers to identify areas for analysis and opportunities to support effective and efficient procurement of medical devices. 
• Undertake a category management exercise of medical devices; identifying categories of products and associated profiles; undertake analysis of historic tender and procurement cycles, map process flows of medical devices procurement activities; identify bottlenecks and opportunities for efficiency gains.
• Identify best practices, lessons learnt and opportunities for improvement including identifying innovative approaches to address supply/demand imbalances and development of appropriate procurement strategies.
• Conduct an industry survey on UNICEF medical device procurement to gain industry insight on opportunities for improvement in UNICEF procurement of medical devices.
• Supports the development of appropriate procurement strategies for the various categories of products, identifies best practices and lessons learnt for medical devices procurement.
• Monitors and reviews supplier performance as well as worldwide market developments and procurement planning to achieve the most cost-effective means of procurement for Medical Devices.

KEY DELIVERABLES:
• Develop planned project approach, with milestones, no later than 6 weeks after commencement.
• Present interim findings, summary reports following each phase of analysis to Contracts Manager.
• Compile a final report (max 50 pages) on findings and recommendations for implementation.

QUALIFICATION REQUIREMENTS:
Education: University degree in business administration, commerce, statistics or law or related technical field required.

Work Experience: Minimum two years of relevant progressively responsible professional experience, preferably at the international level.

Competencies: Core Values (Required)
• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)
• Communication (level I)
• Drive for results (level I)
• Working with people (level I)

iii) Functional Competencies (Required)
•   Applying Technical Expertise [I]
•   Following Instructions and Procedures [II]
•   Planning and Organizing [II]
•   Analysis [I]

Technical Knowledge: Knowledge of data analysis, international public procurement, contracts management and administration. Knowledge of Medical Equipment and Devices would be an advantage.

Language: Fluency in English. Knowledge of another UN language an advantage.

Timeframe: Consultancy is to be completed within a 10-month period.

EVALUATION PROCESS:

Qualified candidates are requested to submit:
1. Cover letter/application.
2. A technical proposal with proposed methodology/approach to managing the project, showing understanding of tasks.
3. Financial quote for the consultancy in USD per deliverable, stating also the timeframe for completion of deliverable and/or daily rate in USD.
4. As applicable, for consultants requiring initial travel to duty station, estimate amount for round-trip most economical and direct travel, in addition to lump sum for daily subsistence allowance. Costs for accommodation, meals and incidentals shall not exceed applicable daily subsistence allowance (DSA) rates, as promulgated by the International Civil Service Commission (ICSC). Travel as required/agreed with the Supervisor during the consultancy will be reimbursed on actuals upon receipt of supporting documents and invoices.
5. CV.
6. Examples of previous, relevant work related to the deliverables.
7. Proposed methodology/approach to managing the project.
8. At least 2 References

Queries can be sent to: Robert Matthews (rmatthews@unicef.org) with subject line “Consultancy Medical Devices.” Applications must be received online in the system by the 1st December 2017 at our website: http://www.unicef.org/about/employ/index.php   Requisition no: 509130.

Please indicate your availability and rate per deliverable in USD to undertake the terms of reference above.  Applications submitted without a rate per deliverable in USD and a daily rate in USD will not be considered.

Currency of payment will be agreed upon at time of contracting.
Travel costs and DSA will be covered in accordance with UN rules and regulations. No other remunerations apply. UNICEF considers best value for money as a criteria for evaluating potential candidates.  As a general principle, the fees payable to a consultant or individual contractor follow the “best value for money” principle, i.e., achieving the desired outcome at the lowest possible fee. Please note that consultants and individual contractors are responsible for assuming costs for obtaining visas and travel insurance.

Successful applicants will be invited to a telephone interview and candidate will be selected based on the following criteria:

General Conditions of Contracts for the Services of Consultants / Individual Contractors

1. Legal Status

The individual engaged by UNICEF under this contract as a consultant or individual contractor (the “Contractor”) is engaged in a personal capacity and not as representative of a Government or of any other entity external to the United Nations.  The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946 (“the Convention”).  The Contractor may, however, be afforded the status of "Expert on Mission" in the sense of Section 22 of Article VI of the Convention and if the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.

2. Obligations

The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.

The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract shall neither seek nor accept instructions from anyone other than UNICEF.  During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF.  The Contractor must exercise the utmost discretion in all matters relating to this contract. 

In particular, but without limiting the foregoing, the Contractor  (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b)  will comply with the administrative instructions and policies and procedures of UNICEF relating to fraud and corruption; information disclosure; use of electronic communication assets; discrimination, harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse. 

Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations.  The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.

3. Title rights

UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract.  At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.

4. Travel

If UNICEF determines that the Contractor needs to travel in order to perform his or her obligations under this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract. In cases where travel costs have not been set in the contract, travel may either be organized by UNICEF or reimbursed upon submission of receipts within ten (10) days of completion of a specific travel on the following basis:
 
(a) UNICEF will pay for travel in economy class via the most direct and economical route, provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis. 
 
(b) UNICEF will pay for out-of-pocket expenses associated with such travel, up to an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.

5. Statement of good health

Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and take full responsibility for the accuracy of that statement.  In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be incurred in relation to the statement of good health. 

6. Insurance

The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above.  The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members.  The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.

7. Service incurred death, injury or illness

If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling  with UNICEF’s prior approval and at UNICEF's expenses in order to perform his or her obligations under this contract, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval.  Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Consultants and Individual Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).

8. Arbitration

(a) Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties. 

(b) If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter.  If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties.  Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel.  The decision rendered in the arbitration shall constitute final adjudication of the dispute. 

9. Penalties for Underperformance

Payment of fees to the Contractor under this contract, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect. 

10. Termination of Contract

This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party.  The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor)  in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice.  If this contract is terminated in accordance with this paragraph, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor.  Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph.

11. Taxation

UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract.  Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.

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To view our competency framework, please click here. 

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.