COORDINATION OFFICER

Under the general authority of the Chief of Staff, the incumbent will be responsible for the management of the Secretariat of the Office of the Director-General.

More specifically, the incumbent will\:

• Coordinate programmes/activities, administrative matters and issues of the Cabinet of the Director General;
• Coordinate, together with the concerned Sectors and Bureaux, the organization of the official engagements of the Director-General within and outside the Organization;
• Organize all official visits of the Director-General within and outside the Organization in liaison with the Sector of External Relations and Public Information, the concerned Sectors and Field Offices, including safety and security matters;
• Coordinate and ensure the preparation and examination of correspondence, Director-General’s notes, files and briefings submitted by the Sectors/Bureaux, communication and follow-up to decisions;
• Oversee and supervise the preparation of various written outputs and correspondence e.g. background papers, analysis, briefings, progress reports, inputs for publication etc., and provide substantive inputs to such documents;
• Perform other related duties that may be assigned.

For further information on the specific above-mentioned programmes, candidates may consult our website\: http\://www.unesco.org, and/or the following documents\: 37 C/4 (UNESCO’s Medium-Term Strategy, 2014–2021) and 39 C/5 (UNESCO’s Programme and Budget for 2018–2019).

Education

• Advanced university degree (Masters or equivalent) in Business or Public Administration, International Relations, or other related fields.

Work Experience

• Minimum of four (4) years of relevant professional experience in coordination/support role for senior officials, of which preferably two (2) years acquired at  international level.
• Experience in organizing official visits and engagements.

Skills/Competencies

• Understanding of UNESCO’s strategic direction and familiarity with the substance of UNESCO’s scope.
• Demonstrated coordination and organizational skills.
• High sense of objectivity, professional integrity and diplomacy.
• Knowledge of general management practices and techniques.
• Ability to manage and meet deadlines.
• Strong analytical and problem-solving skills; initiative in resolving complex and sensitive issues; judgment and tact.
• Discretion, impartiality and confidentiality.
• Demonstrated ability to coordinate change processes.
• Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.
• Excellent communication skills with strong representational abilities.
• Excellent drafting skills.

Languages

• Excellent knowledge English or French and good knowledge of the other language.

Education

• Other degrees or short- to medium-term training in disciplines relevant to the post.

Work Experience

• Experience in guiding and advising staff  in a multicultural environment.

Skills/Competencies

• Ability to interact with a wide range of high-level partners and to  develop partnerships.
• Proven ability to manage and motivate a team in a multicultural environment.

Languages

• Knowledge of other official UNESCO  languages (Arabic, Chinese, Russian and Spanish).