Chief, Budget

Washington D.C.

Organization: WHO - World Health Organization
Location: Washington D.C.
Grade: Senior level - P-5, International Professional - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Managerial positions
- Planning and Budget
Closing Date: Closed

OBJECTIVE OF THE OFFICE/DEPARTMENT

The Planning and Budget Department (PBU) is in charge of PAHOâs strategic planning, budget management and corporate performance monitoring, assessment and reporting. PBU coordinates the development of the Organizationâs Strategic Plan (SP) and Program and Budgets (PB) applying a results-based management (RBM) approach in line with the Organizationâs mandates, policies and strategies. It leads and facilitates operational planning and performance monitoring and assessment, in collaboration with all levels and parts of the Organization, to measure progress towards the priorities and results in the Strategic Plan and Program and Budget. PBU also allocates resources to programs and monitors financing and implementation levels throughout the biennium. The Department is accountable to the Director and Deputy Director of PAHO for ensuring programmatic and budget accountability, including the preparation and presentation of reports to PAHOâs Executive Management and Governing Bodies, and to WHO.

DESCRIPTION OF DUTIES

Under the general supervision of the Deputy Director (DD), and the direct supervision of the Director, Planning and Budget (PBU), the incumbent is responsible for, but not necessarily limited to, the following assigned duties\:

Develop, monitor and report on the financial aspects of the Organization's Program and Budget document and its budgetary implementation;
Oversee and manage the Organization's budget implementation, including\: proposing criteria and standards for establishing budgetary ceilings and allocations; preparing monthly financial briefings for EXM, PMA budget implementation reports, the PAHO PB web portal, and interim and end of biennium PB assessments; and providing advice to the Director PBU in the review of budget-related proposals from Organizational entities;
Manage the development of operational budget policies and procedures to ensure correct financial practice and adequate control of the Organization's corporate budget; the incumbent is responsible for drafting, updating and enforcing applicable guidelines, procedures and Standard Operating Procedures (SOPs) that include all aspects of the e-manual related to finance and budget, within the Organization;
Provide authoritative advice and recommendations concerning the budgeting process to the Director PBU, Executive Management and Governing Bodies Members; participate and provide strategic advice in the development of broad organizational objectives and policies that have budgetary implications;
Manage the allocation of budget space and flexible funding as per the decisions of the Director of PAHO, ensuring compliance with corporate decisions and applicable procedures and regulations; provide authoritative advice to the Director PBU and EXM regarding these allocations;
Plan and coordinate with other organizational departments (especially, FRM, HRM and ITS) for the formulation, development and implementation of information systems to implement, monitor and report on budget execution in the Organization;
Support the preparation and execution of the Budget Unitâs Biennial Work plan (BWP); develop, define and establish the objectives, strategy, plan and budget of the Unit; be accountable for the products and services of the Unit and his/her assigned projects;
Manage, allocate and monitor the Unitâs financial, logistical and human resources; prepare, and justify the Unitâs program and budget proposals;
Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts;
Promote ethical behavior and integrity in accordance with the Organizationâs Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance;
Perform other duties, as assigned.

REQUIRED QUALIFICATIONS

Education\:

Essential\: A university degree in public administration, business administration, management, public policy, economics, finance or a related discipline and a masterâs degree in public administration, business administration, management, public policy, economics, finance or related discipline from a recognized institution.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http\://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https\://nces.ed.gov/collegenavigator to support the validation process.

Experience\:

Essential\: Thirteen years of combined national and international progressively responsible experience in planning, organizing and controlling the budget and/or finances of a public, nonprofit or governmental organization including at least three years in supervisory positions.

Desirable\: Relevant work experience in budget and/or finance in the UN system would be an asset. Two yearsâ experience in implementing results-based budgeting methodologies and reporting to donors, boards or governing bodies would be an asset.

SKILLS\:

PAHO Competencies\:

Analysis, Synthesis and Forecasting\: Leads oneâs area toward a culture of decision-making that is based upon objective analysis of situational evidence and application of previously acquired knowledge. Provides oversight in the verification process that targets how area of work takes action in situations that will require future intervention, based on ongoing analysis. Presents solutions evaluating the advantages and disadvantages of each option. Is capable of anticipating the implications of analyze situations for two years or more.
Performance Management\: Evaluates the performance of subordinates in terms of the organizational strategy, provides feedback offering measurable suggestions and promotes their professional development. Develops and implements realistic and achievable work plans--including tasks, priorities, resources and schedules. Adjusts goals and courses of action to meet changing needs. In a systematic way develops people through demanding and challenging projects utilizing each employee's competencies. Effectively uses the Organization's official performance evaluation processes and systems. Uses a regular evaluation system. Provides constant and positive feedback to focus development efforts.
Teamwork\: Develops a high performing team in oneâs operational area and also encourages teamwork across the Organization. Establishes and models the standard for teams and teamwork. Provides significant contributions when participating in internal and external work teams. Initiates and leads mutually beneficial productive interpersonal relationships based on trust, both inside and outside the Organization.
Information Management\: Initiates, leads and participates in activities to improve systems for the presentation and dissemination of information. Verifies that information from the area of work is handled objectively and presented clearly and equitably. Develops new strategic forms to be more effective and concordant with the dissemination of the information.
Accountability\: Develops a culture that utilizes accountability strategies at all levels and activities, processes, and functions in oneâs area. Oversees the development and required dissemination of appropriate reports on the monitoring of interventions in terms of partial and final results, as well as all the activities of oneâs area.
Devising the budget for interventions and cost optimization\: Achieves valuable results from the organizational strategies. Makes optimal use of the available resources. Advocates ethical behavior and follows organizational guidelines when managing resources, helping to prevent and eventually resolving conflicts of interest.
Resource Mobilization\: Establishment of an internal Culture that supports the Organization's strategic direction program of work and the organizational results to enable effective resource mobilization. Supports and makes all efforts to increase the level of resources that are considered necessary for operations. Is capable of negotiating with different types of organizations. Uses the financial and non-financial resources with objectivity.

Technical Expertise\:

Technical\: Theoretical knowledge and practical expertise at the highest level, in budgeting, planning and programming with special focus on public health planning, or in related sectors; program management, including staffing, work program delivery, budget management and quality improvement. Depth and breadth of knowledge in program budget preparation, presentation, forecasting, program changes and proposals; strong analytical skills and the ability to provide sound and timely advice and cost/benefit analysis. Strong IT â related skills such as development and implementation of corporate programming and financial systems.
Managerial\: Extensive experience in senior and progressively responsible positions in management of large public or private organizations with a substantial administrative element and requiring sensitive negotiations, high level intervention, and extensive budget negotiation and reporting. Demonstrated leadership in strategic, organizational, managerial, and analytic work in health or related sector(s).
Administrative\: Experience with creation and integration of administrative procedures to deliver high quality results; resourcefulness, initiative, highly developed judgment and interpersonal skills to deal with difficult and sensitive situations; courteous style, tact, sensitivity to confidential information; ability to establish and maintain effective team working relations at different professional levels without prejudice to disciplines, nationality, and cultural background.

Languages\:

Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills\:

Essential\: Demonstrated ability to effectively use computer software programs such as Microsoft Office Word, Excel, Access, PowerPoint, Outlook and IT-based program/budget management systems, e.g. ERP systems.

REMUNERATION

Annual Salary\: (Net of taxes)

US $85,543.00

Post Adjustment\: 44.3% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

THIS VACANCY NOTICE MAY BE USED TO FILL OTHER SIMILAR POSITIONS AT THE SAME GRADE LEVEL.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit\: http\://www.paho.org

PAHO/WHO is committed to workforce diversity.

PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include\: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.

This vacancy is now closed.
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