National Administrative Officer

Kampala

Organization: UNDP - United Nations Development Programme
Location: Kampala
Grade: Junior level - NO-A, National Professional Officer - Locally recruited position
Occupational Groups:
- Operations and Administrations
Closing Date: Closed

Background

The Office of the United Nations High Commissioner for Human Rights (OHCHR) represents the world's commitment to universal ideals of human dignity. We have a unique mandate from the international community to promote and protect all human rights.

The High Commissioner for Human Rights is the principal human rights official of the United Nations.

The High Commissioner heads OHCHR and spearheads the United Nations' human rights efforts. We offer leadership, work objectively, educate and take action to empower individuals and assist States in upholding human rights.

We are a part of the United Nations Secretariat with our headquarters in Geneva.

The Office's priorities, expected accomplishments and strategies are set out in the OHCHR Management Plan 2014-2017.

OHCHR’s thematic priorities are strengthening international human rights mechanisms; enhancing equality and countering discrimination; combating impunity and strengthening accountability and the rule of law; integrating human rights in development and in the economic sphere; widening the democratic space; and early warning and protection of human rights in situations of conflict, violence and insecurity.

We also support the work of the United Nations human rights mechanisms, including the treaty bodies established to monitor State Parties' compliance with the core international human rights treaties and the Special Procedures of the Human Rights Council. We, promote the right to development, coordinate United Nations human rights education and public information activities, and strengthen human rights across the United Nations system. We work to ensure the enforcement of universally recognized human rights norms, including through promoting both the universal ratification and implementation of the major human rights treaties and respect for the rule of law.

Duties and Responsibilities

Description of functions

Under the direct supervision of the Deputy Head of Office, Office of the High Commissioner for Human Rights in Uganda, the incumbent will perform the following main functions:

Budget and Finance:

Preparation of budget and/or cost estimates against the Office and Programmes/projects work plans, in accordance with OHCHR procedures;
Preparation of requests for allotments and/or allotment revisions and follows up on the necessary authorizations with OHCHR Geneva;
Monitor budgetary allocations through regular reviews; preparation of periodic reports of expenditures;
Support the implementation of accounting and financial management controls and ensure their consistency with the UN rules and regulations;
Prepare ad-hoc reports for donor reporting, in accordance with OHCHR practices.
Certify payment memos and petty cash tracking with UNDP.
Ensure recoveries of all expenditure
Ensure timely disbursement of advances for expenditure and working advances.
Support OHCHR grantees and track all grants to ensure reports are obtained timely.

Human Resources Management:

Undertake actions related to the administration of human resources activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures;
Assist in the screening of applicants and preparation of shortlists of candidates ensuring that applications are consistent with recruitment criteria and post requirements;
Provide information regarding conditions of service, duties, privileges and entitlements under the staff rules to local and international staff members;
Act as the focal point for queries related to Human Resources.
Update the staffing table and follow-up on contract renewals.
External relations for UNDP.
Oversee the leave monitoring, filing and archiving function.
Ensure timely renewal and issuance of UNLPs, ID badges, visas and entry permits.

General Administration:

Provides guidance and training to other colleagues on administrative matters as required.
Assist and monitor administrative support service, including supplies and services, procurement, travel, local utilities and service requirements;
Produce reports for management, as required;
Prepares administrative guidelines and procedures,
Assist with the vehicle management function (overtime and CTO, workshop job cards and service/maintenance schedules)
Performs other related tasks, as required.

Results expected:

Effective administrative services with respect to the full range of human resources, planning, work programming, budget and financial management and operational tasks of the office.

Competencies

Professionalism: Demonstrated knowledge and understanding of relevant administrative, financial and accounting policies and procedures.

Technology awareness: Solid computer skill, including proficiency in word processing, spreadsheets, IMIS, and relevant software packages.

Communication: Proven ability to write in a clear and concise manner in English and to communicate effectively orally in the same language. Ability to draft correspondence and reports.

Teamwork: Demonstrated interpersonal skills and the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

Required Skills and Experience

Education: University degree in business administration, finance, accounting or other related areas.

Experience: At least 5 years of combined progressively responsible experience in related areas, i.e. financial administration, human resources, general administration, International experience is a distinct advantage.

Language: Fluency in oral and written English.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

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This vacancy is now closed.
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