International Project Development Specialist (GEF PPG Team Leader)

Background

Sustainable Renewable Energy Development Authority (SREDA) of Power Division, Ministry of Power Energy and Mineral Resources, GoB has been identified preliminary which will implement GEF-Funded Project titled “Promoting Low Carbon Urban Development in Bangladesh” in partnership with other key agencies of the government along with UNDP. The objective of the project is to reduce the annual growth rate of GHG emissions in the targeted cities through piloting low-carbon development interventions.

The proposed project preliminary targets the cities like Dhaka, Chittagong, Gazipur and Khulna for piloting initiatives towards low carbon development path by reducing GHG emissions generation. The project influences city government planners and decision makers to integrate and implement energy efficient street lighting, building bylaws, and effective solid waste management in collaboration with private sector in their city corporations development plans.

The project may comprise of the following components:

Component 1: Integrated low carbon urban development plans and /or programs

This component of the project will address insufficiency of regulatory framework and policies, and absence of a common platform at city level. It is comprised of a set of activities that will deliver outputs that will contribute to the realization of two outcomes: (1) Low carbon development initiatives are integrated at city level to reduce GHG emissions, which will be achieved through identified cost-effective waste-to-energy, energy efficiency and renewable energy interventions. (2) Buildings and public lighting in cities comply with existing energy efficiency standards. (3) Low Carbon Urban development integrated with national plans (e.g. next Five Year Plans and subsequent relevant sectoral action plans

Component 2:  Implementation of selected low carbon interventions in cities including piloting innovations

The outcome from the delivery of the activities will comprise increased investments in energy efficiency, renewable energy including waste-to-energy solutions in selected Cities. This component is intended to address effective management of waste through waste-to-energy technologies such as biomethanation and 4R (reducing, reusing, recycling, and recover), scale up of proven interventions such as energy efficiency in street lighting (LED/solar PV based lighting) in selected cities in collaboration with private sector (as part of available CSR funds) thereby increased investments in low carbon technologies.

Component 3: Sensitizing City Dwellers on Greening Efforts

This project component will comprise of activities that will address coordination issues when it comes to the implementation of BNBC and city corporation bylaws, and sensitise city dwellers and raise their awareness on greening city development. This component will also contribute to the mutual exchange of ideas, best practices, and policy discussion on urban development. Awareness raising activities are aimed at engaging both public and private participation including CSOs with action programme to achieve results such as (i) effective enforcement under citizen’s pressure through Urban Forum for cleaner and greener city development with better municipal service including waste management; (ii) greening public open space now grabbed by elites or occupied for other purpose, (iii) sensitizing workshops for wider stakeholders participation for concerted effort in waste minimization and waste-to-energy interventions, (iii) energy efficiency in public lighting and buildings, (iv) mobilization of resources including CSR for continued actions for sustainable cities engaging stakeholders along with NGOs/CSOs, (v) engage Urban Forum and series of events on knowledge sharing for informed decision that will attract both public and private sector investment in green low carbon city development.

More information on the proposed project can be obtained here.

OBJECTIVE:

The project’s objective is to reduce GHG emission by enabling investments in renewable energy, energy-efficiency and conservation and waste-to-energy applications to support urban development in Bangladesh. The objective of the GEF PPG is to develop the project concept into a full project: Promoting Low Carbon Urban Development in Bangladesh.

Duties and Responsibilities

SCOPE OF WORK:

The Project Development Specialist will be the GEF PPG team Leader and responsible for quality assurance and timely preparation of all reports and documentation, including the finalized UNDP Project Document (ProDoc) and CEO Endorsement Request, with all mandatory and project specific Annexes and supporting documentation. S/he will be responsible for guiding and overseeing the work of all consultants in the GEF PPG Team, working closely with the National Urban Development Specialist cum Task Manager and Renewable Energy Specialist.

The following documents are to be consulted as background for the GEF PPG phase:

• PIF cleared for work programme (WP) inclusion or GEF Council approved PIF (PFD and other similar pipeline projects by other development partners)
• SESP pre-screening (of PIF)
• Comments from GEF Secretariat, Council, STAP
• Annotated UNDP-GEF Project Document Template and associated guidance included therein

The final outputs of the GEF PPG are:

1. UNDP-GEF Project Document (ProDoc) using the 2017 standard template and TPP following recent GoB template.
2. Mandatory annexes to the ProDoc, including social and environmental standard, gender analysis and action plan, and stakeholder engagement plan, among others, and project specific annexes (e.g. landscape profile, institutional and legal analysis, feasibility studies etc.).
3. GEF CEO Endorsement Request.
4. Validation Workshop report (as appropriate for projects with a moderate and high SESP risk rating).

a.) Management of the GEF PPG Team

1. Oversee preparation and submission of a detailed methodology and work plan in consultation with the other national consultants, with clear delegation of responsibilities for the International Consultants (ICs) and National Consultants (NCs);
2. Ensure that project development is participatory, environment friendly, gender-responsive and based on extensive stakeholder engagements; and
3. Verify and ensure that all project components are technically sound and cost effective.

 b). Preparatory Technical Studies & Reviews (Component A)

The following technical studies and reviews will be conducted, building on the PIF and the comments received to the PIF (e.g. from GEF Council and STAP).

i) Desktop and field-based studies and data collection

This research should produce the background information required to prepare the ProDoc and CEO Endorsement Request, including but not limited to:

• Development challenge and strategy (including threats, problems and barrier assessment);
• Review of relevant national policy and legislative frameworks;
• Problem and solution trees developed in consultation with project stakeholders, for a robust Theory of Change (to be prepared in Component B, below);
• Review of relevant past and ongoing projects for lessons; and
• Consultation with relevant stakeholders and any other analyses required to address all comments on the PIF received from GEF Secretariat, GEF Council members and STA

ii). Gender Analysis

A gender analysis will be prepared to fully consider the different needs, roles, benefits, impacts, risks, differential access to and control over resources of women and men (including considerations of intersecting categories of identity such as age, social status, ethnicity, marital status, etc.) given a project’s context, and to identify appropriate measures to address these and promote gender equality and women’s empowerment. The analysis will form the basis of a Gender Action Plan and Budget to guide gender mainstreaming during project implementation. The Gender Analysis, and the Gender Action Plan and Budget must be attached as Annexes to the Project Document. See guidance available here.

iii). Social and Environmental Safeguard Assessments

The social and environmental safeguards pre-screening (pre-SESP) prepared during the PIF design phase determined the overall risk categorization of this project as low/medium/High risk and highlighted potential safeguard risks to be further assessed during the PPG phase.

The purpose of these assessments is to identify ways to avoid negative environmental and social impacts where possible (e.g., through site selection, technological design, etc.). If risk avoidance is not possible, then appropriate mitigation and management measures must be identified, in line with the UNDP’s Social and Environmental Standards (see section B-f below). If the required assessments cannot be undertaken or finalized during the PPG, they must be completed during the first phase of project implementation.

iv). Identification of project sites

Given the complexity of the project working in several cities with to be determined demo projects, the PPG phase will in particular dedicate effort to the identification of low carbon interventions in the selected cities, including identification of GHG emission reduction and allotted budget across cities. The exact identification of the low carbon interventions will be based on:

• a detailed overview of planned projects in the four targeted cities, including budget reservations/allocations
• pre-feasibility studies (costs and GHG emission reduction potential)
• study results of ongoing projects (e.g. Waste Concern: identification of waste content and calorific value of waste in targeted cities, Waste to Energy Feasibility study of SREPGen)

As a result of the PPG phase, a detailed line up of confirmed demonstrations will be established, including budget allocation and the calculations of the potential direct and consequential CO2 emission reductions that can be expected from each demo, which will be presented in the full-size project documentation.

Based on the above reviews, and through consultation with relevant stakeholders, the targeted project will discuss with relevant public and private sector’s stakeholders to select the project sites and site specific interventions. During the PPG Phase, specific cities/site for pilot or demo for each project components will be identified and agreed with City Corporation and Implementing Ministry and agency.

v). Financial planning

Co-financing will be confirmed and additional sources identified through a series of consultations with partners to ensure a coherent and sustainable financing package and appropriate business model for the project, including post-GEF grant phase to the extent possible.

vi). Other required studies

Socio-economic survey, economic and financial analysis of project components/interventions, cost-benefit analysis of project components and climate risks and vulnerability assessments may be required.

C). Formulation of teh UNDP_GEF Project Documents, CEO Endorsement Request, and Mandatory and Project specific Annexs  (Component B)

Based on the technical studies and reviews undertaken under Component A (detailed above), the full UNDP-GEF Project Document will be developed (following the 2017 annotated UNDP-GEF Project Document available here), and the GEF CEO Endorsement Request (available here) will be prepared.

The GEF PPG Team Leader will be responsible for the consolidation and finalization of all required materials.

Preparation of the UNDP-GEF ProDoc includes a specific focus on the following areas, which do not exhaustively capture the required ProDoc content:

i). Theory of Change

The detailed theory of change (ToC), based on the feasibility studies and data collection undertaken in Component A, will be developed. The selected approach/methodology will be identified, with a clear rationale backed by credible evidence, integrating gender, social and environmental concerns into the approach. Additional guidance is available in the Annotated UNDP-GEF ProDoc template.

 ii). Results Framework

Based on the studies and data collection undertaken in Component A, the Results Framework will be further defined with appropriate Objective-level and Outcome-level quantitative and qualitative SMART indicators and mid-term and end-of-project targets. It will be designed in line with the following parameters:

• Do not include outputs or activities in the results framework.  Outputs and corresponding indicators can be included in the results section and/or in Annex to the project document.
• Prepare a maximum of 2-3 indicators for the Objective and each Outcome. Aim to keep the total number of indicators in the results framework (and that require annual reporting to the GEF) to 15-16.
• Give special attention to include gender-responsive outcomes and other socio-economic and environmental benefits.
• Collect baseline data for each indicator using existing national sources when feasible.
• Disaggregate indicators by sex, including number of direct project beneficiaries.
• Set realistic mid-term targets and end-of-project targets that can be achieved by project closure.
• Summarize risks and assumptions, and sources of verification/data.

 See the annotated UNDP-GEF Project Document template for additional guidance on developing the Results Framework

iii). Monitoring and Evluation (M&E) Plan and Budget:

The on-the-ground monitoring could be undertaken by national government institutes and/or universities/research institutes as appropriate.  Clarify the roles of various groups involved in project M&E, how project-level monitoring links with data collected at the national level, and specify the frequency of monitoring. Specify monitoring tools to be used; clarify responsibilities for completing the mid-term and terminal GEF Tracking Tools (see below). Complete the M&E budget included in the UNDP-GEF Project Document noting that the total budget should be between 3-5% of the GEF grant.

iv). Stakeholder Engagement Plan

Based on the consultations undertaken during the PPG phase, a Stakeholder Engagement Plan will be developed.

v). Gender Action Plan and Budget

Based on the Gender Analysis conducted in Component A, the Gender Action Plan and Budget will outline the gender-specific outputs to be delivered during project implementation in order to promote gender equality and women’s empowerment and to ensure that inequalities are not exacerbated. As part of the work of preparing the Gender Action Plan, indicators should be proposed for inclusion in the Results Framework to facilitate the monitoring of the proposed gender mainstreaming actions.

vi). Social and Environmental Standards

In line with the assessments conducted during Component A (above) and in line with UNDP’s Social and Environmental Standards (SES) policy and all associated SES Guidance Notes, the SESP will be finalized and all moderate and high risks identified in the SESP will be reflected in the risk table and risk section of the project document.

Mitigation and management measures for moderate and high risks activities/components will be developed and included in the project document, or included as a separate management/mitigation plan in Annex to the project document, as required per UNDP’s SES. If the mitigation and management measures cannot be fully detailed at the PPG phase (e.g., sites have not been determined, technology have not been adopted, etc.), an environmental and social management framework (ESMF) will be prepared outlining the major mitigation measures/steps to be taken during the first phase of project implementation to address the moderate and high risks. The ProDoc must clearly state that none of the associated project activities will commence until: the assessment(s) have been completed; the required management plan(s) have been prepared; the plan(s) have been disclosed and approved by the Project Board.

 v). GEF Tracking Tool(s)

The following required GEF Tracking Tools will be prepared, in line with the relevant GEF objectives, and included as an Annex to the ProDoc. Indicators from the GEF Tracking Tools can be included in the Results Framework as appropriate. See the GEF’s website for the most up-to-date templates as these may change.

 vi). Project Management Arrangements

Based on the stakeholder analysis and consultations undertaken in Component A above, agreement(s) on project management and governance arrangements—including roles, responsibilities and accountabilities of lead and partner Agencies—will be secured early in the project development phase and will be fully detailed in the ProDoc.

vii) Completion of the required official endorsement letters

These letters include the official letters on co-financing guarantee(s) from participating government institutions, bilateral development partners, multilateral development partners, NGOs, private sector, or others who wish to provide cash or in-kind contributions to the project.

A GEF OFP endorsement letter will also be required for any new participating countries to a global or regional program/project that was not included with the PIF/PFD submission. Updated GEF OFP endorsements letters are also required if the requested GEF grant amount has changed since PIF/PFD approval. 

 d). Validation Workshop and Report (Component A-C)

Since the proposed project has a moderate overall safeguards risk rating, a validation workshop will be held with relevant stakeholders to present, discuss and validate the project activities, and the final draft of the UNDP-GEF project document if possible and a validation workshop report will be prepared.

1. Lead the validation workshop to present, discuss and validate the final draft ProDoc and mandatory and project specific annexes, with a special focus on the SESP and any management plans; and
2. Oversee all necessary revisions that arise during the workshop;
3. Ensure completion of Validation Workshop Report.

e). Final Deliverables:

1. Consolidation of all technical and consultation inputs including from national stakeholders, UNDP, GEF Secretariat, STAP and GEF Council, into a well written and concise UNDP ProDoc with all required sections and Annexes, in line with the standard UNDP-GEF ProDoc template and annotated guidance;
2. Completion of the GEF CEO Endorsement Request;
3. All documentation from GEF PPG (including technical reports, background materials etc.); and
4. Validation Workshop Report.

D. Expected Outputs and Deliverables link with Payment Milestone:

The consultant will be paid on a lump sum basis under the following installments. The consultant will be responsible for the travel expense of two in-country missions and local travel in Dhaka and field trips across the country.

Deliverables/Outputs	Estimated Duration (days)	Target Due Dates (indicative)	Review and Approvals Required	% of Payment
A detailed methodology and work plan for the PPG process	2	3 days after signing the contract	Programme Specialist	15%
Stakeholder consultation on the project design (1st in-country mission) Detailed situation analysis (baseline situation) for the project	8	Within 2 months from signing contract	Programme Specialist	25%
The draft project documentation for submission to the GEF Secretariat and GoB. The full project documentation for submission will be comprised of: (i) UNDP Project Document and its associated annexes; and (ii) GEF CEO Endorsement Request (GEF CEO ER) including associated annexes and address comments from GEF SEC, STAP and Council members (iii) TPP for GoB. Co-financing letters solicited, with support from UNDP CO, from all relevant stakeholders as applicable Project validation workshop with all relevant stakeholders conducted and workshop minutes prepared (2nd mission); List of stakeholders consulted including community/IP at the target sites; All technical reports undertaken as part of the project design.	25	6 months after signing contract	Programme Specialist	40%
Final project documentation submitted to, and cleared by, the GEF Secretariat, i.e.: (i) UNDP Project Document (UNDP Prodoc) and its associated annexes; and (ii) GEF CEO Endorsement Request (GEF CEO) and its associated annexes (iii) TPP and its associated annexes for GoB.	15	End of Assignment	Programme Specialist	20%

E. SUPERVISION AND PERFORMANCE EVALUATION

The consultant will report directly to Programme Specialist (Environment Sustainability and Energy). S/he will also closely coordinate tasks with Country Office through other team members in the cluster and cluster nominated people and in the regional office at Bangkok. S/he will liaise on a day-to-day business with UNDP GEF Regional Technical Adviser based at Bangkok Regional Hub. S/he will also work closely with the other PPG team (national and international consultants) recruited by UNDP and the relevant stakeholders of the Government. S/he will keep UNDP informed of any issues that emerge during the PPG process which will likely affect the scope of the project design.

 F. TIMEFRAME AND DEADLINES

The assignment is for a total of 50 days over a period of around 09 months on intermittent basis from 01 April to 31 December 2018.

Timelines and milestones will be reflected in the inception note which will be prepared by the PPG team and reviewed jointly by UNDP and MoEF/MoPEMR. The final document shall be submitted to GEF SEC by 31st January 2019.

G. DUTY STATION

The consultant will be home-based combined with two in-country mission and project site trips (in selected area) in Bangladesh. The consultant is expected to at least spend 16 days out of the total 50 working days in Bangladesh for stakeholder consultation and field trips.

Selected individual consultant who is expected to travel to the Country Office (CO) to undertake the assignment in the country (Bangladesh) is required to undertake the Basic Security in the Field (BSIF) training (https://dss.un.org/dssweb/WelcometoUNDSS/tabid/105/Default.aspx?returnurl=%2fdssweb%2f) prior to travelling.

 H. Travel and DSA:

No DSA will be paid at the duty station. If unforeseen travel outside the duty station not required by the Terms of Reference is requested by UNDP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall receive a per-diem not to exceed United Nations daily subsistence allowance rate in such other location(s).

 I. INPUTS

The Consultant will use his/her own personal equipment. UNDP will provide a UNDP e-mail address. UNDP will provide office space.

Any additional studies and other reports produced under the GEF PPG and not included in Annex to the project document will be submitted to UNDP and saved for future reference.

J. MANAGEMENT ARRANGEMENT

UNDP Bangladesh will lead the project development process and manage the GEF PPG budget in full consultation with the UNDP-GEF Technical Adviser and Ministry of Power, Energy and Mineral Resources (MoPEMR). The GEF PPG Atlas budget is presented in Section IV: Total Budget and Work Plan.

As appropriate, a Working Group will guide the GEF PPG team, and review and endorse the GEF PPG deliverables. The Working Group is responsible for ensuring that the deliverables outlined in this GEF PPG are completed on time and in line with UNDP and GEF requirements. The MoPEMR (May be represented by SREDA Chairman) will chair the Working Group. Working Group members will include: UNDP CO, MoPEMR, SREDA, Planning Commission (General Economics Division & Physical Infrastructure Division), MoEF, DoE, Ministry of Housing and Public Works (MOHPW), Urban Development Directorate (UDD), Ministry of Industries, Local Government Engineering Dept. (LGED) etc.

The GEF PPG team will be composed of the following:

1. International Project Development (Team Leader) Specialist, i.e. Climate Change Mitigation Project Development and Management Expert
2. National Urban development Specialist cum Task Manager
3. National Renewable Energy Specialist
4. National Project Development Specialist
5. National Specialist in Gender Analysis and Social and Environmental Safeguards

Competencies

COMPETENCIES

1. Ability to work independently and participate in team-based environment.
2. Good leadership capacity
3. Demonstrable analytical skills
4. Knowledge management and learning. Constantly build and apply thematic expertise
5. Integrity and modelling of UN corporate values.
6. Ability to engage with high ranking Government Officials and provide policy advisory support services;
7. Good understanding of Renewable Energy Issues including field experience;
8. Excellent communication and interpersonal skills, team oriented work style, interest and experience of working in multi-cultural environment;
9. Excellent writing skills in the compilation of high level quality documents in English language;
10. Proficiency in the use of the computer

Required Skills and Experience

ACADEMIC QUALIFICATIONS       

Master’s degree or higher in a relevant field, such as urban and regional planning, environmental science/engineering, energy engineering, sustainability science, etc.

EXPERIENCE

1. Minimum 10 years of demonstrable experience in the technical area of urban/city development, urbanization or urban governance, environmental sustainability science;
2. Fluency in written and spoken English and;
3. At least 10 years of experience in designing of project proposal on urban development, environmental management, renewable energy, etc.
4. Must have been engaged with at least 10 projects related to renewable energy across the world specially for underdeveloped and developing countries
5. Knowledge of RE and policy issues;
6. Demonstrated analytical ability and excellent report writing skills with relevant experience and produced at least 10 reports for donor agencies
7. Project review or evaluation experiences are desirable and experience of working as Team Leader of any such mission will be an advantage
8. Must also have an excellent technical and planning background
9. Preferred skills include project management, technical writing, capacity building, facilitation and project implementation
10. Working experience in government, UN, private sector and development partner consultation and communication;
11. Experience communicating effectively with a diversity of partners with leadership skills;
12. Extensive experience in policy analysis, legislative analysis and institutional capacity building;
13. Experience of managing evaluation teams, and the capability to handle necessary logistics.
14. Ability to produce concise, readable and analytical reports

Language requirements

Fluency of English and Bangla language is required;

Price Proposal and Schedule of Payments

Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages-

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. Lodging, meals and transport cost for field visit related to this assignment will be paid by the project as per UN standard.

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

Travel and DSA:

No DSA will be paid at the duty station. If unforeseen travel outside the duty station not required by the Terms of Reference is requested by UNDP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall receive a per-diem not to exceed United Nations daily subsistence allowance rate in such other location(s).

Evaluation Method and Criteria:

Individual consultants will be evaluated based on the following methodology.

Cumulative analysis-

The award of the contract will be made to the individual consultant up on Cumulative Analysis/evaluation and determined as:

1. Responsive/compliant/acceptable; and
2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;

Only candidates obtaining a minimum 70% mark in technical evaluation will be considered eligible for financial evaluation.

Technical Criteria for Evaluation (Maximum 70 points)

• Criteria 1 Experience in designing/redesigning of project proposal on urban development, environmental management, renewable energy, low carbon development, etc. - 20 Marks
• Criteria 2 Engaged with at least 5 projects related to low carbon development or renewable energy or urban development across the world specially for underdeveloped and developing countries – 20 Marks
• Criteria 3 Work experience in South Asia and especially in Bangladesh on project designing or re-designing;- Max 15 Marks
• Criteria 4 Experience in evaluating similar GEF Funded Project- Max 15 Marks

Financial Evaluation (Total 30 marks)

All technical qualified proposals will be scored out 30 based on the formula provided below.

The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:

p = y (µ/

Where:

• p = points for the financial proposal being evaluated;
• y = maximum number of points for the financial proposal;
• µ = price of the lowest priced proposal;
• z = price of the proposal being evaluated.

Documents to be included when submitting the proposals:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.

• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; P11 can be downloaded from the link below: http://www.bd.undp.org/content/bangladesh/en/home/operations/jobs/
• Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; b) a brief methodology, on how you will approach and complete the assignment, including a tentative table of contents for the final report; and c) a list of similar assignment with topic/name of the assignment, duration, role of consultant and organization/project
• Financial Proposal: Financial Proposal has to be submitted through a standard interest and availability template which can be downloaded from the link below:

http://www.bd.undp.org/content/dam/bangladesh/docs/Jobs/Interest%20and%20Submission%20of%20Financial%20Proposal-Template%20for%20Confirmation.docx

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.