Procurement Coordinator

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.  

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.  

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation  

 

The individual will report directly to Head of Support Services. Your main duties and responsibilities will be: 

 

- Ensure DRC procurement guidelines are adhered to in all DRC offices  

- Ensure that all procurement requests are processed in accordance with DRC and donor procedures and good practice. 

- Ensure procurement tasks are completed in a timely manner to the highest quality (while applying value for money principle). 

- Support the Head of Support Services in developing weekly/monthly procurement plans, with input of program staff, to ensure necessary supplies/equipment available for the running of DRC operations. 

- Support Procurement assistants in single bid procurement process for supplies, services and works as needed. 

- Carry out procurements of higher values in the RFQ and ITB thresholds for supplies, services and works. 

- Prepare invitation for bidders (ITB) and attend procurement meetings. Take part in the full process of making ITB’s according to DRC guidelines with associated documentation requirements. 

- Prepare Framework Agreements and Service Contracts, and submit for review to the Head of Support Services and Regional Procurement Advisor. 

- Ensure all contracts placed with suppliers are correct as per DRC procedures. 

- Ensure all procurement files are complete, correct and have the relevant signatures before they are submitted to the finance department for payment. 

- Assess and anticipate procurement needs for DRC operations. 

- Provide guidance to Procurement Assistants on procurement procedures, including support to logistics personnel in DRC sub-offices and partner staff, as required 

- Support the Head of Support Services in monitoring partner compliance with DRC procedures. 

- Maintain accurate procurement documentation (both soft and hardcopy) in accordance with DRC/donor guidelines and ready for audit (in coordination with finance), and to assess and report to management any needs for derogations. 

- Support capacity building of DRC staff and partners on key logistics functions, with guidance from the Head of Support Services. 

- Participate in an overall development of the operation. 

- Support Head of Support Services in the review and revision of DRC’s forms and templates on a continuous basis. 

- Any other duties relating to the nature of the job as requested by the Head of Support Services or CD. 

 

 

• To be successful in this role we expect you to have At least 5 years procurement experience in a busy organization, preferably in an NGO setting. Must demonstrate professional experience in legal, administrative and operational aspects of Procurement.  

 

• Relevant university Degree, ideally bachelors or masters in Procurement management.  

• Proven experience working with donor funded projects/ Programs e.g. EU, GIZ, USAID, UNHCR & DANIDA among other donors. 

• Experience in financial management of tendering processes and audits.  

• Proven commitment to accountable practices.  

• Good and clear communication and writing skills in English.  

• A pro-active person who is able to work independently and at the same time a good team-player.  

• Excellent interpersonal skills and ability to work independently with minimum supervision.  

• Computer literate (proficiency in MS word, excel).  

• Detail oriented.  

• Fluency level (Arabic/English) 

 

Striving for excellence: You focus on reaching results while ensuring an efficient process.  

Collaborating: You involve relevant parties and encourage feedback.  

Taking the lead: You take ownership and initiative while aiming for innovation.  

Communicating: You listen and speak effectively and honestly.  

Demonstrating integrity: You act in line with DRC’s vision and values.  

 

 

Contract length: 6 month contract including three months as probation period, renewable based on both funding and performance. 

Level: F 

Designation of Duty Station: Amman 

Start date: Mid of April 2018 

 

 

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals; please refer to drc.ngo under Vacancies.  

 

Application process 

 

 

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport. 

 

For further information about the Danish Refugee Council, please consult our website drc.ngo.